Poitras East Community Development District
12051 Corporate Boulevard, Orlando, FL 32817	Phone: 407-723-5900
http://poitraseastcdd.com/
The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Poitras East Community Development District ("District"), scheduled to be held at 4:00 p.m. on Tuesday, November 19, 2019 at 6900 Tavistock Lakes Blvd., Suite 200, Orlando, FL 32827. A quorum will be confirmed prior to the start of the meeting.
If you would like to attend the Board Meeting by phone, you may do so by dialing:
Phone:	1-844-621-3956 (new)	Participant Code:	796 580 192# (new)
BOARD OF SUPERVISORS' MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Consideration of the Minutes of the October 15, 2019 Board of Supervisors' Meeting
Business Matters
Consideration of Resolution 2020-01, Adopting a Revised Budget for FY 2019 (provided under separate cover)
Consideration of Matters Pertaining to District Financing (provided under separate cover)
Presentation of Draft Master Assessment Methodology Report
Consideration of Resolution 2020-02, Declaring Master Special Assessments
Consideration of Resolution 2020-03, Setting Public Hearing for Levy of Master Special Assessments
Consideration of Construction and Landscape Manager Agreement with TDCP(provided under separate cover)
Ratification of Payment Authorization Nos. 039 - 044
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District's Financial Position and Budget to Actual YTD (provided under separate cover)
Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Supervisor Requests
Adjournment

pfm

Poitras East Community Development District

Minutes of the October 15, 2019 Board of Supervisors' Meeting

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Poitras East Community Development District was called to order on Tuesday, October 15, 2019 at 4:00 p.m. at 6900 Tavistock Lakes Blvd, Orlando, FL 32827. Members listed below constituted a quorum.

Richard Levey Rob Adams Zachary Capps Heather Isaacs Ralph Ireland

Also, attending:

Jennifer Walden Jeff Newton Tucker Mackie Larry Kaufmann Emma Gregory

SECOND ORDER OF BUSINESS

Chair
Vice Chair Assistant Secretary Assistant Secretary
Assistant Secretary	Ooined @ 4:06 p.m.)

PFM
Donald W. McIntosh Associates, Inc. Hopping Green & Sams
Tavistock Development
Hopping Green & Sams (via phone)

Public Comment Period

Dr. Levey noted for the record that there were no members of the public present.

THIRD ORDER OF BUSINESS		Consideration of the Minutes of the August 20, 2019 Board of Supervisors Meeting

The Board reviewed the minutes of the August 20, 2019 Board of Supervisors Meeting.

On Motion by Ms. Isaacs, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Minutes of the August 20, 2019 Board of Supervisors Meeting.

1

FOURTH ORDER OF BUSINESS		Consideration	of Construction Funding Agreement by and between the District and TDCP, LLC

Ms. Mackie explained that the District is in a position where it will start to begin design and construction on its Capital Improvement Plan. This agreement commits the Developer to funding the District's Capital Improvement Plan until such time as Bonds are issued and then it provides for the reimbursement to the Developer upon the issuance of Bonds.

On Motion by Ms. Isaacs, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Construction Funding Agreement by and between the District and TDCP, LLC, subject to further review by TDCP, LLC's Counsel.

FIFTH ORDER OF BUSINESS	Discussion Establishment

Regarding of	a

Construction Committee

Ms. Mackie recommended that this Board constitute a Construction Committee with the same individuals that serve the other Lake Nona Districts.

On Motion by Ms. Isaacs, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District appointed a Construction Committee consisting of Larry Kaufmann, Scott Thacker, and Troy Davidson.

SIXTH ORDER OF BUSINESS		Consideration					of Authorization to Proceed with	Request			for Qualifications			from Contractors Interested		in Providing			Construction Services		for	Master Infrastructure Improvements

Ms. Mackie explained that TDCP, LLC has designed and are engaging contractors for Phase 1 A. It is likely the District will acquire that infrastructure from the Developer once it is fully completed. For future phases of the District's Improvement Plan, District staff would like to prepare the R FQ
2

for advertisement, receive qualifications from interested contractors, have the Construction Committee review those submittals received and make recommendations to this Board at the December meeting as to which Contractors should be pre-qualified.

On Motion by Ms. Isaacs, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District Authorized District Staff to Proceed with Request for Qualifications from Contractors Interested in Providing Construction Services for Master Infrastructure Improvements.

SEVENTH ORDER OF BUSINESS		Consideration		of Authorization to Proceed with Request for Proposals for Construction Services Relating	to	Master Infrastructure Improvements

Ms. Mackie put this on the agenda as a placeholder thinking that the schedule for Phase 1B might not allow for sufficient time to pre-qualify contractors and then process an 1TB, but TDCP, LLC has confirmed that the project schedule will allow the District to conclude the qualification process and go out for an 1TB for that next phase. Accordingly, no action is requested.

EIGHTH ORDER OF BUSINESS	Ratification of Payment Authorization Nos. 035 - 038

Dr. Levey noted these have been approved and paid and just need to be ratified by the Board.

On Motion by Ms. Isaacs, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District ratified Payment Authorization Nos. 035 - 038.

NINTH ORDER OF BUSINESS

There are none for this District.

Recommendation of Work Authorization/Proposed Services

3

TENTH ORDER OF BUSINESS	Review of District's Financial Position and Budget to Actual YTD

The Board reviewed the financials. Ms. Walden noted that through the end of September the District is running under budget. Invoices can still come in through the end of next month for Fiscal Year 2019. Ms. Walden does not see the District going over $100,000.00. No action is required by the Board.

ELEVENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Manager -

District Engineer -

No Report

Ms. Walden noted that the next meeting is scheduled for November 19, 2019.

Mr. Newton noted that the Board just appointed a Construction Committee but it does not have a Construction manager. Ms. Mackie replied that District staff needs to follow up with TDCP, LLC because it is usually done through an employee lease agreement and staff will get it on next month's agenda. Mr. Kaufmann added that the District will also need a Landscape Manager.

TWELFTH ORDER OF BUSINESS	Supervisor and Audience Comments & Adjournment

There were no Supervisor requests or audience comments. Dr. Levey requested a motion to adjourn.

On Motion by Ms. Isaacs, second by Mr. Ireland, with all in favor, the October 15, 2019 Meeting of the Board of Supervisors for the Poitras East Community Development District was adjourned.

Secretary/Assistant Secretary	ChairNice Chair

4

Poitras East Community Development District

Resolution 2020-01,
Adopting a Revised Budget for FY 2019
(provided under separate cover)

Poitras East Community  Development  District

Matters Pertaining to  District Financing
(provided under separate cover)

Poitras East Community Development District

Construction and Landscape Manager Agreement with TDCP
(provided under separate cover)

Poitras East Community Development District

Payment Authorization Nos. 039 - 044

Poitras East Community Development District

Payment Authorization #039 10/4/2019

Item
No.

1	Payee

Hopping Green & Sams	Invoice Number	General Fund	Fiscal Year	
	General Counsel Through 08/31/2019	110303	$ 1,627.31	FY2019	
		TOTAL	
$ 1,627.31		
			1,627.31	FY2019	

Chairperson

Poitras East Community Development District c/o Flshklnd & Associates, Inc.
12051 Corporate Boulevard
Orlando, FL 32817

RECEIVED OCT 1 6 2019

Poitras East Community Development District

Payment Authorization #040
10/11/2019
Item	Payee
No.

1	Department of Economic Opportunity
FY 2019/2020 Special District Fee

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard
Orlando, FL 32817

Invoice	General	Fiscal
Number	Fund	Year

74744	$	175.00

TOTAL	$	175.00

175.00

Chairperson

RECEIVED OCT 1 \ 2019

Poitras East Community Development District

Payment Authorization #041
10/18/2019
Item	Payee
No.

Invoice	General	Fiscal
Number	Fund	Year

1	Supervisor Fees -10/15/2019 Meeting
Richard Levey		
$	
Heather Isaacs		$	
	
TOTAL	$	

200.00
200.00

400.00

400.00

Chairperson

Poitras East Community Development District c/o Fishklnd & Associates, Inc.
12051 Corporate Boulevard
Orlando, FL 32817

RECEIVED OCT 1 9 2019

Poitras East Community Development District

Payment Authorization #042 10/25/2019
Item No.

Payee

Invoice Number

General	Capital
Fund	Fund

Fiscal Year

Donald W McIntosh Associates
Construction Engineering Services Through 10/04/2019	37146
Orlando Sentinel

$562.50

FY 2019

Legal Advertising on 10/08/2019 (Ad: 6446757)

11413390000
TOTAL

$	233.75

$	233.75	$	562.50
$	796.25

562.50
233.75

Chairperson

Paitras East Community Development Oislricl c/o Flshkind & Associates, Inc.
12051 Corponde Bcuevanl
Ortando, FL 32817

Poitras East Community Development District

Payment Authorization #043 11/1/2019
Item	Payee
No.
Hopping Green & Sams
General Counsel Through 09/30/2019

PFM Group Consulting OM Fee: October 2019 Website Fee: October 2019

Invoice Number

110777

DM-10-2019-0065 DM-10-2019-0066

TOTAL

Chairperson

General Fund

$	716.43

$ 2,916.67
$	125.00

$ 3,758.10

$ 3,758.10

716.43
3,041.67

Fiscal Year

FY 2019

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard
Orlando, Fl 32817

RECEIVED NOV O 5 2019

Poitras East Community Development District

Payment Authorization #044 11/8/2019
Item No.
1	Orlando Sentinel

Payee

Invoice Number

General Fund

Fiscal Year

Legal Advertising on 10/21/2019 (Ad: 6483359; Reference OSC11940363)

Polras East Communly Development District c/o Fishldnd & Associates, Inc.
12051 Colporate Boulevanl Ollando, FL 32817

11940363000

TOTAL

Chairperson

$	346.25

$	346.25

$	346.25

346.25

Poitras East Community Development District

Recommendation of Work Authorization/Proposed Services (if applicable)

Poitras East Community Development District

District's Financial Position and Budget to Actual VTD
(provided under separate cover)