Poitras East Community Development District
12051 Corporate Boulevard, Orlando, FL 32817	Phone: 407-723-5900
http://poitraseastcdd.com/

The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Poitras East Community Development District which will be held Tuesday, April 21, 2020 at 4:00 p.m. using telephonic conferencing due to the COVID-19 Executive Orders 20-52 & 20-69. The proposed agenda for this Board Meeting is found below.

Please use the following information to join the telephonic conferencing:

Phone:	1-844-621-3956	Participant Code:	796 580 192#

BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Discussion regarding Executive Orders 20-52 & 20-69
Consideration of the Minutes of the February 18, 2020 Board of Supervisors’ Meeting

Business Matters
Consideration of Appointment to Construction Committee
Review FY 2021 Operations & Maintenance Budget
Ratification of Payment Authorization Nos. 054 – 061
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financial Position and Budget to Actual YTD

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Supervisor Requests

Adjournment

Poitras East Community Development District

Executive Orders 20-52 & 20-69

STATE OF FLORIDA
OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-52
(Emergency Management - COVID-19 Public Health Emergency)

WHEREAS, Novel Coronavirus Disease 2019 (COVID-19) is a severe acute respiratory illness that can spread among humans through respiratory transmission and presents with symptoms similar to those of influenza; and
WHEREAS, in late 2019, a new and significant outbreak of COVID-19 emerged in China;

and

WHEREAS, the World Health Organization previously declared COVID-19 a Public Health Emergency of International Concern; and
WHEREAS, in response to the recent COVID-19 outbreak in China, Iran, Italy, Japan and South Korea, the Centers for Disease Control and Prevention ("CDC") has deemed it necessary to prohibit or restrict non-essential travel to or from those countries; and
WHEREAS, on March 1, 2020, I issued Executive Order number 20-51 directing the Florida Department of Health to issue a Public Health Emergency; and
WHEREAS, on March 1, 2020, the State Surgeon General and State Health Officer declared a Public Health Emergency exists in the State of Florida as a result of COVID-19; and
WHEREAS, on March 7, 2020, I directed the Director of the Division of Emergency Management to activate the State Emergency Operations Center to Level 2 to provide coordination and response to the COVID-19 emergency; and
WHEREAS, as of March 9, 2020, eight counties in Florida have positive cases for COVID-19, and COVID-19 poses a risk to the entire state of Florida; and

WHEREAS, the CDC currently recommends community preparedness and everyday prevention measures be taken by all individuals and families in the United States, including voluntary home isolation when individuals are sick with respiratory symptoms, covering coughs and sneezes with a tissue and disposal of the tissue immediately thereafter, washing hands often with soap and water for at least 20 seconds, using of alcohol-based hand sanitizers with 60%-95% alcohol if soap and water are not readily available and routinely cleaning frequently touched surfaces and objects to increase community resilience and readiness for responding to an outbreak; and
WHEREAS, the CDC currently recommends mitigation measures for communities experiencing an outbreak including staying at home when sick, keeping away from others who are sick, limiting face-to-face contact with others as much as possible, consulting with your healthcare provider if individuals or members of a household are at high risk for COVID-19 complications , wearing a facemask if advised to do so by a healthcare provider or by a public health official, staying home when a household member is sick with respiratory disease symptoms if instructed to do so by public health officials or a health care provider; and
WHEREAS, as Governor, I am responsible for meeting the dangers presented to this state and its people by this emergency.
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority vested in me by Article IV, Section (l)(a) of the Florida Constitution, Chapter 252, Florida Statutes, and all other applicable laws, promulgate the following Executive Order to take immediate effect:
Section I. Because of the foregoing conditions, I declare a state of emergency exists in the State of Florida.

Section 2. I designate the Director of the Division of Emergency Management ("Director") as the State Coordinating Officer for the duration of this emergency and direct him to execute the State's Comprehensive Emergency Management Plan and other response, recovery, and mitigation plans necessary to cope with the emergency. Additionally, I designate the State Health Officer and Surgeon General as a Deputy State Coordinating Officer and State Incident Commander.
Pursuant to section 252.36(1)(a), Florida Statutes, I delegate to the State Coordinating

Officer the authority to exercise those powers delineated in sections 252.36(5)-(10), Florida Statutes, which he shall exercise as needed to meet this emergency, subject to the limitations of section 252.33, Florida Statutes. In exercising the powers delegated by this Order, the State Coordinating Officer shall confer with the Governor to the fullest extent practicable. The State Coordinating Officer shall also have the authority to:
Seek direct assistance and enter into agreements with any and all agencies of the United States Government as may be needed to meet the emergency.
Designate additional Deputy State Coordinating Officers, as necessary.

Suspend the effect of any statute, rule, or order that would in any way prevent, hinder, or delay any mitigation, response, or recovery action necessary to cope with this emergency.
Enter orders as may be needed to implement any of the foregoing powers; however, the requirements of sections 252.46 and 120.54(4), Florida Statutes , do not apply to any such orders issued by the State Coordinating Officer; however, no such order shall remain in effect beyond the expiration of this Executive Order, to include any extension.
Section 3. I order the Adjutant General to activate the Florida National Guard, as needed, to deal with this emergency.

Section 4. I find that the special duties and responsibilities resting upon some State, regional, and local agencies and other governmental bodies in responding to the emergency may require them to suspend the application of the statutes, rules, ordinances, and orders they administer. Therefore, I issue the following authorizations:
Pursuant to section 252.36(1)(a), Florida Statutes, the Executive Office of the Governor may suspend all statutes and rules affecting budgeting to the extent necessary to provide budget authority for state agencies to cope with this emergency. The requirements of sections
252.46 and 120.54(4), Florida Statutes, do not apply to any such suspension issued by the Executive Office of the Governor; however, no such suspension shall remain in effect beyond the expiration of this Executive Order, to include any extension.
Each State agency may suspend the provisions of any regulatory statute prescribing the procedures for conduct of state business or the orders or rules of that agency, if strict compliance with the provisions of any such statute, order, or rule would in any way prevent, hinder, or delay necessary action in coping with the emergency. This includes, but is not limited to, the authority to suspend any and all statutes, rules, ordinances, or orders which affect leasing, printing, purchasing, travel, and the condition of employment and the compensation of employees. For the purposes of this Executive Order, "necessary action in coping with the emergency" means any emergency mitigation, response, or recovery action: (1) prescribed in the State Comprehensive Emergency Management Plan ("CEMP"); or (2) ordered by the State Coordinating Officer. The requirements of sections 252.46 and 120.54, Florida Statutes, shall not apply to any such suspension issued by a State agency; however, no such suspension shall remain in effect beyond the expiration of this Executive Order, to include any extensions.

In accordance with section 465.0275, Florida Statutes, phannacists may dispense up to a 30-day emergency prescription refill of maintenance medication to persons who reside in an area or county covered under this Executive Order and to emergency personnel who have been activated by their state and local agency but who do not reside in an area or county covered by this Executive Order.
In accordance with section 252.38, Florida Statutes, each political subdivision within the State of Florida may waive the procedures and fonnalities otherwise required of the political subdivision by law pertaining to:
Perfonnance of public work and taking whatever prudent action is necessary to ensure the health, safety, and welfare of the community;
Entering into contracts; however, political subdivisions are cautioned against entering into time and materials contracts without ceiling as defined by 2 CFR 200.318(j) or cost plus percentage contracts as defined by 2 CFR 200.323(d);
Incurring obligations;

Employment of pennanent and temporary workers;

Utilization of volunteer workers;

Rental of equipment ;

Acquisition and distribution, with or without compensation, of supplies, materials, and facilities; and,
Appropriation and expenditure of public funds.

All State agencies responsible for the use of State buildings and facilities may close such buildings and facilities in those portions of the State affected by this emergency, to the extent necessary to meet this emergency. I direct each State agency to report the closure of any State

building or facility to the Secretary of the Department of Management Services. Under the authority contained in section 252.36, Florida Statutes, I direct each County to report the closure of any building or facility operated or maintained by the County or any political subdivision therein to the Secretary of the Department of Management Services. Furthermore, I direct the Secretary of the Department of Management Services to:
Maintain an accurate and up-to-date list of all such closures; and,

Provide that list daily to the State Coordinating Officer.

Section 5. I find that the demands placed upon the funds appropriated to the agencies of the State of Florida and to local agencies are unreasonably great and the funds currently available may be inadequate to pay the costs of coping with this emergency. In accordance with section 252.37(2), Florida Statutes, I direct that sufficient funds be made available, as needed, by transferring and expending moneys appropriated for other purposes, moneys from unappropriated surplus funds, or from the Budget Stabilization Fund.
Section 6. All State agencies entering emergency final orders or other final actions in response to this emergency shall advise the State Coordinating Officer contemporaneously or as soon as practicable.
Section 7. Medical professionals and workers, social workers, and counselors with good and valid professional licenses issued by states other than the State of Florida may render such services in Florida during this emergency for persons affected by this emergency with the condition that such services be rendered to such persons free of charge, and with the further condition that such services be rendered under the auspices of the American Red Cross or the Florida Department of Health.

Section 8. All activities taken by the Director of the Division of Emergency Management and the State Health Officer and Surgeon General with respect to this emergency before the issuance of this Executive Order are ratified. This Executive Order shall expire sixty days from this date unless extended.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this 9th day of

March, 2::0.._	.,..

ATTEST:

STATE OF FLORIDA
OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-69
(Emergency Management- COVID-19 -  Local Government Public Meetings)

WHEREAS, on March 1, 2020, I issued Executive Order 20-51 directing the Florida Department of Health to issue a Public Health Emergency as a result of COVID-19; and
WHEREAS, on March 1, 2020, the State Surgeon General and State Health Officer declared a Public Health Emergency exists in the State of Florida as a result of COVID-19; and
WHEREAS, on March 9, 2020, I issued Executive Order 20-52 declaring a state of emergency for the entire State of Florida as a result of COVID-19; and
WHEREAS, on March 16, 2020, President Donald J. Trump and the Centers for Disease Control and Prevention ("CDC") issued the "15 Days to Slow the Spread" guidance advising individuals to adopt far-reaching social distancing measures, such as working from home and avoiding gatherings of more than 10 people; and
WHEREAS, on March 17, 2020, I wrote a letter to Attorney General Ashley  Moody seeking an advisory opinion regarding concerns raised by local government bodies  about  their ability to hold meetings through teleconferencing and other technological means in order to protect the public and follow the CDC guidance regarding social distancing; and
WHEREAS, on March 19, 2020, Attorney General Ashley Moody delivered an opinion to me indicating that certain provisions of Florida law require a physical quorum be present for local government bodies to conduct official business, and that local government bodies may only conduct meetings by teleconferencing or other technological means if either a statute permits a quorum to be present by means other than in person, or that the in person requirement for constituting a quorum is lawfully suspended during the state of emergency; and

WHEREAS, it is necessary and appropriate to take action to ensure  that  COVID-19 remains controlled , and that residents and visitors in Florida remain safe and secure;
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority vested in me by rticle IV, Section (l)(a) of the Florida Constitution , Chapter 252, Florida Statutes, and all other applicable laws, promulgate the following Executive Order to take immediate effect:
Section 1.	I hereby suspend any Florida Statute that requires a quorum to be present in

person or requires a local government body to meet at a specific public place.

Section 2.	Local government  bodies may utilize communications media technology,

such as telephonic and video conferencing, as provided in section 120.54(5)(b)2., Florida Statutes.

Section 3. This Executive Order does not waive any other requirement  under the  Florida Constitution and "Florida's Government in the Sunshine Laws," including Chapter 286, Florida Statutes.
Section 4.	This Executive Order shall expire at the expiration of Executive Order 20- 52, including any extension.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this 20th da T of March, 20
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POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT
NOTICE OF PUBLIC MEETING HELD DURING PUBLIC HEALTH EMERGENCY DUE TO COVID‐19

Notice is hereby given that the Board of Supervisors (“Board”) of the Poitras East Community Development District (“District”) will hold a regular meeting of the Board of Supervisors on April 21, 2020, at 4:00 p.m., to be conducted by means of communications media technology, pursuant to Executive Orders 20-52 and 20-69 issued by Governor DeSantis on March 9, 2020, and March 20, 2020, respectively, and pursuant to Section 120.54(5)(b)2., Florida Statutes. The meeting is being held for the necessary public purpose of reviewing the Fiscal Year 2021 Operations & Maintenance Budget and at such time the Board is so authorized and may consider any business that may properly come before it.

While it is necessary to hold the above referenced meeting of the District’s Board of Supervisors utilizing communications media technology due to the current COVID‐19 public health emergency, the District fully encourages public participation in a safe and efficient manner. Toward that end, anyone wishing to listen and participate in the meeting can do so telephonically at 1‐844‐621‐3956; Access Code: 796 580 192. Additionally, participants are encouraged to submit questions and comments to the District Manager in advance at (407) 723‐5900 to facilitate the Board’s consideration of such questions and comments during the meeting.

A copy of the agenda may be obtained at the offices of the District Manager, c/o PFM Group Consulting, LLC, 12051 Corporate Boulevard, Orlando, Florida 32817, Phone: (407) 723‐5900 (“District Manager’s Office”) during normal business hours or from the District’s website at http://poitraseastcdd.com/.

The meeting is open to the public and will be conducted in accordance with the provisions of Florida law for community development districts. The meeting may be continued to a date, time, and place to be specified on the record at such meeting. There may be occasions when Board Supervisors or District Staff may participate by speaker telephone.

Any person requiring special accommodations at the meeting because of a disability or physical impairment should contact the District Manager’s Office at least forty‐eight (48) hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7‐1‐1, or 1‐800‐955‐8771 (TTY) / 1‐800‐955‐8770 (Voice), for aid in contacting the District Manager’s Office.

Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that person will need a record of proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.

Jennifer Walden District Manager

Poitras East Community Development District

Minutes of the February 18, 2020 Board of Supervisors’ Meeting

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors’ Meeting for the Poitras East Community Development District was called to order on Tuesday, February 18, 2020, at 4:00 p.m. at 6900 Tavistock Lakes Blvd., Suite 200, Orlando, FL 32827. Members listed below constituted a quorum.

Rob Adams	Vice-Chair
Heather Isaacs	Assistant Secretary
Ralph Ireland	Assistant Secretary Also, attending:
Jennifer Walden	PFM
Lynne Mullins	PFM
Tucker Mackie	Hopping Green & Sams
Jeff Newton	Donald W. McIntosh Associates, Inc.
Larry Kaufmann	Construction Supervisor & Construction Committee member

SECOND ORDER OF BUSINESS	Public Comment Period

Ms. Walden noted for the record that there were no members of the public present.

THIRD ORDER OF BUSINESS		Consideration of the Minutes of the January 21, 2020 Board of Supervisors Meeting

The Board reviewed the minutes of the January 21, 2020, Board of Supervisors Meeting.

On Motion by Ms. Isaacs, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Minutes of the January 21, 2020, Board of Supervisors Meeting.

FOURTH ORDER OF BUSINESS	Consideration of Resolution 2020-07, Election of Officers

Ms. Walden noted the current slate of officers as follows: Dr. Levey as Chair, Mr. Adams as Vice-Chair, Ms. Walden as Secretary, Ms. Mullins, Ms. Isaacs, Mr. Ireland, and Mr. Capps as Assistant Secretaries, Ms. Lane as Treasurer, and Ms. Glasgow as Assistant Treasurer. She recommended keeping the current slate but to appoint Mr. Schademan as Assistant Secretary in place of Mr. Capps.

On Motion by Mr. Adams, second by Ms. Isaacs, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2020-07, Election of Officers, as follows: Richard Levey as Chair, Rob Adams as Vice-Chair, Jennifer Walden as Secretary, Lynne Mullins, Heather Isaacs, Ralph Ireland, and Brent Schademan as Assistant Secretaries, Amanda Lane as Treasurer, and Jennifer Glasgow as Assistant Treasurer.

FIFTH ORDER OF BUSINESS	Public Hearing on the Adoption of the Amended and Restated Rules of Procedure
Public Comments and testimony
Board Comments
Consideration of Resolution 2020- 08, Adopting the Amended and Restated Rules of Procedure

Ms. Walden noted the public hearing was properly noticed. She requested a motion to open the public hearing.

On Motion by Mr. Adams, second by Ms. Isaacs, with all in favor, the Board of Supervisors for the Poitras East Community Development District opened the Public Hearing.

Ms. Walden noted for the record that there were no members of the public present. She requested a motion to close the public hearing.

On Motion by Ms. Isaacs, second by Mr. Ireland, with all in favor, the Board of Supervisors for the Poitras East Community Development District closed the Public Hearing.

Ms. Walden noted Resolution 2020-08 includes the Amended and Restated Rules of Procedure that were previously recommended to the Board at the last meeting. Ms. Mackie explained the reason for most of the edits included within the revised Rules of Procedure are legislative changes over the last four years. Also included are changes in language that would benefit the District from an operational perspective. A redlined version was included in the last agenda package along with a memo. She offered to resend the redline to any Board members who want a copy for themselves. Ms. Walden requested a motion to approve Resolution 2020-08.

On Motion by Mr. Adams, second by Ms. Isaacs, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2020-08, Adopting the Amended and Restated Rules of Procedure.

SIXTH ORDER OF BUSINESS	Consideration of Matters Related to District Financing
Presentation of Updated Engineer’s Report
Presentation of Updated Master Assessment Methodology Report
Consideration of Resolution 2020- 02, Declaring Master Assessments
Consideration of Resolution 2020- 03, Setting Public Hearing for Levy of Master Special Assessments
Consideration of Resolution 2020- 05, Authorizing the Issuance of Bonds and Authorizing the Commencement of Validation Proceedings

Ms. Mackie requested that the Board table these items today.

SEVENTH ORDER OF BUSINESS		Ratification of Payment Authorization Nos. 052 – 053

Ms. Walden noted these have been approved and paid and just need to be ratified by the Board.

On Motion by Ms. Isaacs, second by Mr. Ireland, with all in favor, the Board of Supervisors for the Poitras East Community Development District ratified Payment Authorization Nos. 052 – 053.

EIGHTH ORDER OF BUSINESS		Recommendation	of	Work Authorization/Proposed Services

Mr. Kaufmann noted that there are none for this District.

NINTH ORDER OF BUSINESS	Review of District’s Financial Position and Budget to Actual YTD

The Board reviewed the financials. Ms. Walden noted that through January 31, 2020, the actual expenses are just under $27,000.00 vs. an adopted budget of $182,500.00. No action is required by the Board.

TENTH ORDER OF BUSINESS	Staff Reports

District Counsel –	No Report

District Manager –	Ms. Walden noted that the next meeting is scheduled for Tuesday, March 17, 2020.

District Engineer –	No Report

Construction Supervisor –	No Report

ELEVENTH ORDER OF BUSINESS		Supervisor and Audience Comments & Adjournment

There were no Supervisor requests or audience comments. Ms. Walden requested a motion to adjourn.

On Motion by Mr. Adams, second by Ms. Isaacs, with all in favor, the February 18, 2020, meeting of the Board of Supervisors for the Poitras East Community Development District was adjourned.

Secretary/Assistant Secretary	Chair/Vice Chair

Poitras East Community Development District

FY 2021 Operations & Maintenance Budget

Poitras East CDD
FY 2021 Proposed O&M Budget

Actual Through 03/31/2020

Year To Date

Anticipated April - Sep.

Anticipated FY 2020 Total

FY 2020
Adopted Budget

FY 2021
Proposed Budget

Revenues

Developer Contributions	$	50,000.00		$	59,365.46		$	109,365.46		$ 182,550.00		$ 361,225.00	
Net Revenues	$	50,000.00		$	59,365.46		$	109,365.46		$ 182,550.00		$ 361,225.00	

General & Administrative Expenses

Supervisor Fees	$	1,800.00	$	2,400.00	$	4,200.00	$	4,800.00	$	4,800.00	
D&O Insurance	2,306.00	-	2,306.00	2,500.00	3,000.00	
Trustee Services	-	-	-	6,000.00	6,000.00	
Management	17,500.02	17,499.98	35,000.00	35,000.00	37,500.00	
Engineering	2,046.00	2,046.00	4,092.00	12,000.00	12,000.00	
Dissemination Agent	-	-	-	5,000.00	5,000.00	
District Counsel	9,270.27	9,270.27	18,540.54	25,000.00	25,000.00	
Assessment Administration	-	-	-	7,500.00	7,500.00	
Reamortization Schedules	-	-	-	500.00	500.00	
Audit	-		3,000.00		3,000.00		6,000.00		6,000.00	
Travel and Per Diem	-		250.00		250.00		500.00		500.00	
Telephone	-		50.00		50.00		100.00		100.00	
Postage & Shipping	12.70		12.70		25.40		100.00		500.00	
Copies	-		50.00		50.00		100.00		500.00	
Legal Advertising	2,197.51		2,197.51		4,395.02		8,000.00		8,000.00	
Miscellaneous	-		4,262.50		4,262.50		8,525.00		8,500.00	
Web Site Maintenance	750.00		1,950.00		2,700.00		2,700.00		2,700.00	
Dues, Licenses, and Fees	175.00		-		175.00		175.00		175.00	
Total General & Administrative Expenses	$	36,057.50		$	42,988.96		$	79,046.46		$ 124,500.00		$ 128,275.00	

Field Operations										
Electric Utility Services
Electric	
$	-	
$	
-	
$	
-	
$	
-	
$	
2,500.00	
Water-Sewer Combination Services
Water Reclaimed	
-		
-		
-		
-		
10,000.00	
Other Physical Environment
General Insurance	
2,819.00		
-		
2,819.00		
3,050.00		
3,200.00	

Property & Casualty Insurance	-	-	-	-	1,500.00	
Other Insurance	-	-	-	-	250.00	
Irrigation Repairs	-	-	-	-	10,000.00	
Landscaping Maintenance & Material	-	27,500.00	27,500.00	55,000.00	75,000.00	
Tree Trimming	-	-	-	-	5,000.00	
Flower & Plant Replacement	-	-	-	-	10,000.00	
Contingency	-	-	-	-	10,000.00	
Hurricane Cleanup	-	-	-	-	20,000.00	
Road & Street Facilities
Entry and Wall Maintenance	
-	-	-	-	
3,000.00	
Hardscape Maintenance	-	-	-	-	5,000.00	
Streetlights	-	-	-	-	30,000.00	
Accent Lighting	-	-	-	-	500.00	
Alleyway Maintenance	-	-	-	-	10,000.00	
Parks & Recreation
Personnel Leasing Agreement	
-	
-	
-	
-	12,000.00	
Reserves					
Infrastructure Capital Reserve	-	-	-	-	20,000.00	
Alleyway Reserve	-	-	-	-	5,000.00	
Total Field Operations Expenses		$	2,819.00		$	27,500.00		$	30,319.00		$	58,050.00		$	232,950.00	

Total Expenses		
$	
38,876.50		
$	
70,488.96		
$	
109,365.46		
$	
182,550.00		
$	
361,225.00	
																
Net Income (Loss)		$	11,123.50		$	(11,123.50)		$	-		$	-		$	-	
Page 1 of 1

Poitras East Community Development District

Payment Authorization Nos. 054-061

Payment Authorization #054
1/31/2020

Item
No.	Payee	Invoice
Number	General
Fund	

1	
Orlando Sentinel			
	Legal Advertising (Ad: 6562237)	OSC15478153	$	200.00	
	Legal Advertising (Ad: 6567926)	OSC15478153	$	252.50	
	Legal Advertising (Ad: 6567796)	OSC15478153	$	395.01	
		
TOTAL	
$	847.51	

fLJ

Chairperson

Poitras East Community Development District

RECEIVED FEB 1 7 2020

Payment Authorization #055
2/14/2020

Item	
Payee	
Invoice	
General	
Capital	
No.		Number	Fund	Fund	

1	
Hopping Green & Sams				
	General Counsel Through 12/31/2019	112670	$ 1,698.64		
	Project Construction Counsel Through 12/31/2019	112671		$ 2,164.00	
2	PFM Group Consulting				
	Reimbursables: November 2019	OE-EXP-00578	$	1.50		
			
$ 1,700.14	
$ 2,164.00	
		TOTAL	$	3,864.14	

Chairperson

Poitras East Community Development District

RECEIVED FEB 1 7 2020

Payment Authorization #056
1/21/2020

Item	
Payee	

Invoice	
General	
Capital	
No.		Number	Fund	Fund	

1	
Donald W McIntosh Associates				
	Engineering Services Through 01/31/2020	37520	$	508.00		
	Construction Engineering Services Through 01/31/2020	37521		$ 6,486.25	
2	PFM Group Consulting				
	DM Fee: February 2020	DM-02-2020-0058	$ 2,916.67		
	Website Fee: February 2020	DM-02-2020-0059	$	125.00		
3	Supervisor Fees - 02/18/2020 Meeting				
	Heather Isaacs		$	200.00		
			
$ 3,749.67	
$ 6,486.25	

TOTAL	
$10,235.92	

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.

RECEIVED FEB 2 4 2020

Payment Authorization #057
2/28/2020

Item	
Payee	
Invoice	
General	
Capital	
No.		Number	Fund	Fund	

1	
Boggy Creek Improvement District
Reimbursement for Construction-Related Legal Advertising	

OSC16390466		

$	57.50	
2	Orlando Sentinel				
	Legal Advertising on 02/11/2020 (Ad: 6581921)	OSC16678145	$	185.00		
3	PFM Group Consulting				
	January Reimbursables	OE-EXP-00693	$	7.20		
			
$	192.20	
$	57.50	

TOTAL	
$249.70	

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard

RECEIVED MAR 0 2 2020

Payment Authorization #058
3/13/2020

Item
No.	Payee	Invoice
Number	General
Fund	

1	
Hopping Green & Sams
General Counsel Through 12/31/2019	

113263	

$ 2,906.12	
2	PFM Group Consulting
DM Fee: March 2020	
DM-03-2020-0058	
$ 2,916.67	
	Website Fee: March 2020	DM-03-2020-0059	$	125.00	
			
$ 5,947.79	

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard

RECEIVED MAR 2 f 2020

Poitras East Community Development District

Payment Authorization #059
3/20/2020

Item
No.	Payee	Invoice
Number	General
Fund	Capital
Fund	

1	
Boggy Creek Improvement District				
	Reimbursement for Construction-Related Legal Advertising	OSC17598560		$	57.50	
2	Donald W McIntosh Associates				
	Engineering Fees Through 02/28/2020	37617	$	323.50		
	Construction Engineering Fees Through 02/28/2020	37618		$	662.50	
			
$	323.50	
$	720.00	

TOTAL	
$1,043.50	

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard

RECEIVED MAR 2 1 2020

Payment Authorization #060
3/27/2020

Item No.

Payee	Invoice
Number

General Fund

1	Orlando Sentinel
Legal Advertising Through 03/15/2020 (Ad: 6614572)	OSC17888130	$	200.00

TOTAL	$	200.00

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard

RECEIVED MAR 2 9 2020

Payment Authorization #061

4/3/2020

Item	

Payee	

Invoice	

General	

Capital	
No.		Number	Fund	Fund	

1	
Hopping Green & Sams				
	Project Construction Counsel Through 02/29/2020	113742		$	364.00	
	General Counsel Through 02/29/2020	113875	$ 2,809.84		
			
$ 2,809.84	
$	364.00	

TOTAL	
$3,173.84	

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard

RECEIVED APR O 5 2020

Work Authorization/Proposed Services
(if applicable)

District’s Financial Position and Budget to Actual YTD

Statement of Activities As of 3/31/2020

General Fund	Capital Projects
Fund

Total

Revenues

Developer Contributions	$50,000.00				$50,000.00	
Inter-Fund Transfers In	(28,620.86)				(28,620.86)	
Inter-Fund Transfers In			$28,620.86		28,620.86	
Total Revenues	$21,379.14		$28,620.86		$50,000.00	

Supervisor Fees	$1,800.00				$1,800.00	
D&O Insurance	2,306.00				2,306.00	
Management	17,500.02				17,500.02	
Engineering	2,046.00				2,046.00	
District Counsel	9,270.27				9,270.27	
Postage & Shipping	12.70				12.70	
Legal Advertising	2,197.51				2,197.51	
Web Site Maintenance	750.00				750.00	
Dues, Licenses, and Fees	175.00				175.00	
General Insurance	2,819.00				2,819.00	
Engineering			$21,590.00		21,590.00	
District Counsel			6,836.50		6,836.50	
Legal Advertising			289.36		289.36	
Total Expenses	$38,876.50	$28,715.86	$67,592.36

her Revenues (Expenses) & Gains (Losses)	
Total Other Revenues (Expenses) & Gains (Losses)	$0.00		$0.00		$0.00	
Change In Net Assets	($17,497.36)		($95.00)		($17,592.36)	

Net Assets At Beginning Of Year	
$20,049.95		
($625.00)		
$19,424.95	

Net Assets At End Of Year	
$2,552.59		
($720.00)		
$1,832.59	

Expenses

Ot

Statement of Financial Position As of 3/31/2020

General Fund	Capital Projects Fund

Total

Assets

Current Assets

General Checking Account	$9,023.88				$9,023.88	
Total Current Assets	$9,023.88		$0.00		$9,023.88	
Total Assets	$9,023.88		$0.00		$9,023.88	

Liabilities and Net Assets					
Current Liabilities
Accounts Payable	$6,471.29				
$6,471.29	
Accounts Payable		$720.00		720.00	
Total Current Liabilities	$6,471.29		$720.00		$7,191.29	
Total Liabilities	$6,471.29		$720.00		$7,191.29	

Net Assets
Net Assets, Unrestricted	($22,799.75)				

($22,799.75)	
Current Year Net Assets, Unrestricted	(28,620.86)				(28,620.86)	
Net Assets - General Government	42,849.70				42,849.70	
Current Year Net Assets - General Government	11,123.50				11,123.50	
Net Assets, Unrestricted		($625.00)		(625.00)	
Current Year Net Assets, Unrestricted		(95.00)		(95.00)	
Total Net Assets	$2,552.59		($720.00)		$1,832.59	
					
Total Liabilities and Net Assets	$9,023.88		$0.00		$9,023.88	

Budget to Actual
For the Month Ending 3/31/2020

Year To Date

Actual	Budget	Variance	FY 2020
Adopted Budget

Revenues		
Developer Contributions	$	50,000.00		$	91,275.00		$	(41,275.00)		$	182,550.00	
Net Revenues	$	50,000.00		$	91,275.00		$	(41,275.00)		$	182,550.00	

General & Administrative Expenses								
Supervisor Fees	$	1,800.00		$	2,400.00		$	(600.00)		$	4,800.00	
D&O Insurance	2,306.00		1,249.98		1,056.02		2,500.00	
Trustee Services	-		3,000.00		(3,000.00)		6,000.00	
Management	17,500.02		17,500.02		-		35,000.00	
Engineering	2,046.00		6,000.00		(3,954.00)		12,000.00	
Dissemination Agent	-		2,500.02		(2,500.02)		5,000.00	
District Counsel	9,270.27		12,499.98		(3,229.71)		25,000.00	
Assessment Administration	-		3,750.00		(3,750.00)		7,500.00	
Reamortization Schedules	-		250.02		(250.02)		500.00	
Audit	-		3,000.00		(3,000.00)		6,000.00	
Travel and Per Diem	-		250.02		(250.02)		500.00	
Telephone	-		49.98		(49.98)		100.00	
Postage & Shipping	12.70		49.98		(37.28)		100.00	
Copies	-		49.98		(49.98)		100.00	
Legal Advertising	2,197.51		4,000.02		(1,802.51)		8,000.00	
Miscellaneous	-		4,262.52		(4,262.52)		8,525.00	
Web Site Maintenance	750.00		1,350.00		(600.00)		2,700.00	
Dues, Licenses, and Fees	175.00		87.48		87.52		175.00	
General Insurance	2,819.00		1,525.02		1,293.98		3,050.00	
Landscaping Maintenance & Material	-		27,499.98		(27,499.98)		55,000.00	
Total General & Administrative Expenses	$	38,876.50		$	91,275.00		$	(52,398.50)		$	182,550.00	

Total Expenses

  $	38,876.50 

   $	91,275.00 

   $	(52,398.50)

  $	182,550.00 

   

Net Income (Loss)

$	11,123.50	$

-	$	11,123.50	$	-