Poitras East Community Development District
12051 Corporate Boulevard, Orlando, FL 32817; Phone: 407-723-5900
http://poitraseastcdd.com/
The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Poitras East Community Development District which will be held Tuesday, July 21, 2020 at 4:00 p.m. using telephonic conferencing due to the COVID-19 Executive Orders 20-52, 20-69 & 20-123. The proposed agenda for this Board Meeting is found below.

Please use the following information to join the telephonic conferencing:

Phone:	1-844-621-3956	Participant Code:	796 580 192#

BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Discussion regarding Executive Orders 20-52, 20-69 & 20-123
Consideration of the Minutes of the June 16, 2020 Board of Supervisors’ Meeting

Business Matters
Public Hearing on the Imposition of Special Assessments (provided under separate cover)
Presentation of the Engineer’s Report
Presentation of the Master Assessment Methodology Report
Public Comments and Testimony
Board Comments
Consideration of Resolution 2020-12, Levying Special Assessments
Ratification of Payment Authorization Nos. 070 – 071
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financial Position and Budget to Actual YTD

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Supervisor Requests

Adjournment

Poitras East Community Development District

Executive Orders 20-52, 20-69 & 20-123

STATE OF FLORIDA
OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-52
(Emergency Management - COVID-19 Public Health Emergency)

WHEREAS, Novel Coronavirus Disease 2019 (COVID-19) is a severe acute respiratory illness that can spread among humans through respiratory transmission and presents with symptoms similar to those of influenza; and
WHEREAS, in late 2019, a new and significant outbreak of COVID-19 emerged in China;

and

WHEREAS, the World Health Organization previously declared COVID-19 a Public Health Emergency of International Concern; and
WHEREAS, in response to the recent COVID-19 outbreak in China, Iran, Italy, Japan and South Korea, the Centers for Disease Control and Prevention ("CDC") has deemed it necessary to prohibit or restrict non-essential travel to or from those countries; and
WHEREAS, on March 1, 2020, I issued Executive Order number 20-51 directing the Florida Department of Health to issue a Public Health Emergency; and
WHEREAS, on March 1, 2020, the State Surgeon General and State Health Officer declared a Public Health Emergency exists in the State of Florida as a result of COVID-19; and
WHEREAS, on March 7, 2020, I directed the Director of the Division of Emergency Management to activate the State Emergency Operations Center to Level 2 to provide coordination and response to the COVID-19 emergency; and
WHEREAS, as of March 9, 2020, eight counties in Florida have positive cases for COVID-19, and COVID-19 poses a risk to the entire state of Florida; and

WHEREAS, the CDC currently recommends community preparedness and everyday prevention measures be taken by all individuals and families in the United States, including voluntary home isolation when individuals are sick with respiratory symptoms, covering coughs and sneezes with a tissue and disposal of the tissue immediately thereafter, washing hands often with soap and water for at least 20 seconds, using of alcohol-based hand sanitizers with 60%-95% alcohol if soap and water are not readily available and routinely cleaning frequently touched surfaces and objects to increase community resilience and readiness for responding to an outbreak; and
WHEREAS, the CDC currently recommends mitigation measures for communities experiencing an outbreak including staying at home when sick, keeping away from others who are sick, limiting face-to-face contact with others as much as possible, consulting with your healthcare provider if individuals or members of a household are at high risk for COVID-19 complications , wearing a facemask if advised to do so by a healthcare provider or by a public health official, staying home when a household member is sick with respiratory disease symptoms if instructed to do so by public health officials or a health care provider; and
WHEREAS, as Governor, I am responsible for meeting the dangers presented to this state and its people by this emergency.
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority vested in me by Article IV, Section (l)(a) of the Florida Constitution, Chapter 252, Florida Statutes, and all other applicable laws, promulgate the following Executive Order to take immediate effect:
Section I. Because of the foregoing conditions, I declare a state of emergency exists in the State of Florida.

Section 2. I designate the Director of the Division of Emergency Management ("Director") as the State Coordinating Officer for the duration of this emergency and direct him to execute the State's Comprehensive Emergency Management Plan and other response, recovery, and mitigation plans necessary to cope with the emergency. Additionally, I designate the State Health Officer and Surgeon General as a Deputy State Coordinating Officer and State Incident Commander.
Pursuant to section 252.36(1)(a), Florida Statutes, I delegate to the State Coordinating

Officer the authority to exercise those powers delineated in sections 252.36(5)-(10), Florida Statutes, which he shall exercise as needed to meet this emergency, subject to the limitations of section 252.33, Florida Statutes. In exercising the powers delegated by this Order, the State Coordinating Officer shall confer with the Governor to the fullest extent practicable. The State Coordinating Officer shall also have the authority to:
Seek direct assistance and enter into agreements with any and all agencies of the United States Government as may be needed to meet the emergency.
Designate additional Deputy State Coordinating Officers, as necessary.

Suspend the effect of any statute, rule, or order that would in any way prevent, hinder, or delay any mitigation, response, or recovery action necessary to cope with this emergency.
Enter orders as may be needed to implement any of the foregoing powers; however, the requirements of sections 252.46 and 120.54(4), Florida Statutes , do not apply to any such orders issued by the State Coordinating Officer; however, no such order shall remain in effect beyond the expiration of this Executive Order, to include any extension.
Section 3. I order the Adjutant General to activate the Florida National Guard, as needed, to deal with this emergency.

Section 4. I find that the special duties and responsibilities resting upon some State, regional, and local agencies and other governmental bodies in responding to the emergency may require them to suspend the application of the statutes, rules, ordinances, and orders they administer. Therefore, I issue the following authorizations:
Pursuant to section 252.36(1)(a), Florida Statutes, the Executive Office of the Governor may suspend all statutes and rules affecting budgeting to the extent necessary to provide budget authority for state agencies to cope with this emergency. The requirements of sections
and 120.54(4), Florida Statutes, do not apply to any such suspension issued by the Executive Office of the Governor; however, no such suspension shall remain in effect beyond the expiration of this Executive Order, to include any extension.
Each State agency may suspend the provisions of any regulatory statute prescribing the procedures for conduct of state business or the orders or rules of that agency, if strict compliance with the provisions of any such statute, order, or rule would in any way prevent, hinder, or delay necessary action in coping with the emergency. This includes, but is not limited to, the authority to suspend any and all statutes, rules, ordinances, or orders which affect leasing, printing, purchasing, travel, and the condition of employment and the compensation of employees. For the purposes of this Executive Order, "necessary action in coping with the emergency" means any emergency mitigation, response, or recovery action: (1) prescribed in the State Comprehensive Emergency Management Plan ("CEMP"); or (2) ordered by the State Coordinating Officer. The requirements of sections 252.46 and 120.54, Florida Statutes, shall not apply to any such suspension issued by a State agency; however, no such suspension shall remain in effect beyond the expiration of this Executive Order, to include any extensions.

In accordance with section 465.0275, Florida Statutes, phannacists may dispense up to a 30-day emergency prescription refill of maintenance medication to persons who reside in an area or county covered under this Executive Order and to emergency personnel who have been activated by their state and local agency but who do not reside in an area or county covered by this Executive Order.
In accordance with section 252.38, Florida Statutes, each political subdivision within the State of Florida may waive the procedures and fonnalities otherwise required of the political subdivision by law pertaining to:
Perfonnance of public work and taking whatever prudent action is necessary to ensure the health, safety, and welfare of the community;
Entering into contracts; however, political subdivisions are cautioned against entering into time and materials contracts without ceiling as defined by 2 CFR 200.318(j) or cost plus percentage contracts as defined by 2 CFR 200.323(d);
Incurring obligations;

Employment of pennanent and temporary workers;

Utilization of volunteer workers;

Rental of equipment ;

Acquisition and distribution, with or without compensation, of supplies, materials, and facilities; and,
Appropriation and expenditure of public funds.

All State agencies responsible for the use of State buildings and facilities may close such buildings and facilities in those portions of the State affected by this emergency, to the extent necessary to meet this emergency. I direct each State agency to report the closure of any State

building or facility to the Secretary of the Department of Management Services. Under the authority contained in section 252.36, Florida Statutes, I direct each County to report the closure of any building or facility operated or maintained by the County or any political subdivision therein to the Secretary of the Department of Management Services. Furthermore, I direct the Secretary of the Department of Management Services to:
Maintain an accurate and up-to-date list of all such closures; and,

Provide that list daily to the State Coordinating Officer.

Section 5. I find that the demands placed upon the funds appropriated to the agencies of the State of Florida and to local agencies are unreasonably great and the funds currently available may be inadequate to pay the costs of coping with this emergency. In accordance with section 252.37(2), Florida Statutes, I direct that sufficient funds be made available, as needed, by transferring and expending moneys appropriated for other purposes, moneys from unappropriated surplus funds, or from the Budget Stabilization Fund.
Section 6. All State agencies entering emergency final orders or other final actions in response to this emergency shall advise the State Coordinating Officer contemporaneously or as soon as practicable.
Section 7. Medical professionals and workers, social workers, and counselors with good and valid professional licenses issued by states other than the State of Florida may render such services in Florida during this emergency for persons affected by this emergency with the condition that such services be rendered to such persons free of charge, and with the further condition that such services be rendered under the auspices of the American Red Cross or the Florida Department of Health.

Section 8. All activities taken by the Director of the Division of Emergency Management and the State Health Officer and Surgeon General with respect to this emergency before the issuance of this Executive Order are ratified. This Executive Order shall expire sixty days from this date unless extended.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this 9th day of

March, 2::0.._	.,..

ATTEST:

STATE OF FLORIDA
OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-69
(Emergency Management- COVID-19 -  Local Government Public Meetings)

WHEREAS, on March 1, 2020, I issued Executive Order 20-51 directing the Florida Department of Health to issue a Public Health Emergency as a result of COVID-19; and
WHEREAS, on March 1, 2020, the State Surgeon General and State Health Officer declared a Public Health Emergency exists in the State of Florida as a result of COVID-19; and
WHEREAS, on March 9, 2020, I issued Executive Order 20-52 declaring a state of emergency for the entire State of Florida as a result of COVID-19; and
WHEREAS, on March 16, 2020, President Donald J. Trump and the Centers for Disease Control and Prevention ("CDC") issued the "15 Days to Slow the Spread" guidance advising individuals to adopt far-reaching social distancing measures, such as working from home and avoiding gatherings of more than 10 people; and
WHEREAS, on March 17, 2020, I wrote a letter to Attorney General Ashley  Moody seeking an advisory opinion regarding concerns raised by local government bodies  about  their ability to hold meetings through teleconferencing and other technological means in order to protect the public and follow the CDC guidance regarding social distancing; and
WHEREAS, on March 19, 2020, Attorney General Ashley Moody delivered an opinion to me indicating that certain provisions of Florida law require a physical quorum be present for local government bodies to conduct official business, and that local government bodies may only conduct meetings by teleconferencing or other technological means if either a statute permits a quorum to be present by means other than in person, or that the in person requirement for constituting a quorum is lawfully suspended during the state of emergency; and

WHEREAS, it is necessary and appropriate to take action to ensure  that  COVID-19 remains controlled , and that residents and visitors in Florida remain safe and secure;
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority vested in me by rticle IV, Section (l)(a) of the Florida Constitution , Chapter 252, Florida Statutes, and all other applicable laws, promulgate the following Executive Order to take immediate effect:
Section 1.	I hereby suspend any Florida Statute that requires a quorum to be present in

person or requires a local government body to meet at a specific public place.

Section 2.	Local government  bodies may utilize communications media technology,

such as telephonic and video conferencing, as provided in section 120.54(5)(b)2., Florida Statutes.

Section 3. This Executive Order does not waive any other requirement  under the  Florida Constitution and "Florida's Government in the Sunshine Laws," including Chapter 286, Florida Statutes.
Section 4.	This Executive Order shall expire at the expiration of Executive Order 20- 52, including any extension.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this 20th da T of March, 20
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STATE OF FLORIDA
OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-123
(Full Phase I: Safe. Smart. Step-by-Step. Plan for Florida's Recovery)

WHEREAS, on March 9, 2020, I issued Executive Order 20-52 declaring a state of emergency for the entire State of Florida as a result of COVID-19; and
WHEREAS, on April 29, 2020, I issued Executive Order 20-112 initiating Phase l of the Safe. Smart. Step-by-Step. Plan for Florida' s Recovery; and
WHEREAS, Executive Order 20-112 did not exhaust the recommendations of the proposed Phase 1 included in the White House' s Guidelines for Re-Opening America Again.
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority vested in me by Article IV, Section (I)(a) of the Florida Constitution and Chapter 252, Florida Statutes, and all other applfoable laws, promulgate the following Executive Order:
Executive Order 20-112, as modified by Executive Order 20-120, is extended as further modified by this order below, bringing all Florida counties into Full Phase 1.
Section 1.	Restaurants, Retail, Museums and Gyms

Restaurants and food establishments licensed under Chapters 500 or 509, Florida Statutes , may serve patrons at indoor seating so long as they limit indoor occupancy up to fifty (50) percent of their seating capac it y, excludin g employees. The requirement for a minimum of 6 feet between parties is superseded to the extent appropriate partitioning is in place. Bar counters are to remain closed to seating, and

outdoor seating remains available with social distancing. The Department of Business and Professional Regula tion (DBPR) will post and update appropriate safety measures on its website.
In-store retail sales establishments may operate up to fifty (50) percent of their building occupancy and abide by the safety guideline s issued by the CDC and OSHA.
Museums and libraries may operate up to fifty (50) percent of their building occupancy, provided, however , that local public muse ums and local public lib raries ma y operate only if permitted by local government.
Gyms and fitness centers may operate up to fifty (50) percent of their building occupancy so long as they adopt safety measures including appropriate social distancing for classes and sufficient cleaning supplies to ensure, at a minim um, patrons' individual self-cleaning of surfaces and machines using sa nitation wipes following each use. DBPR will post and update best practices on its website.
Section 2.	Professional Sports Venues

Professional sports may operate in the State of Florida and venues may host training, competitions, events and games. This provision shall preempt any local rule prohibiting a professional sports team conducting, or the operations of the venue from hosting, those sports activities at facilities in the State.
Section 3.	Amusement Parks

Amusement parks may submit a re-opening plan to the State of Florida that include s a propo sed date for resumptio n of operations and proposed guidelines to ensure guest and staff safety. Requests to re-open must include an endorsement letter from the County Mayor or in absence of a county mayor from the City Mayor and County Administ rator. This request shall

2

identify a future date certain for re-opening and verify that the official has approved a re-open plan to ensure patron and staff safety.
Section 4.	Vacation Rentals

Counties may seek approval to operate vacation rentals with a written request from the County Administrator and the cow1ty's safety plan for vacation rental operations submitted to the DBPR Secretary. DBPR will post and update guidance on its website.
Section 5.	Local Government Public Meetings Order Extended The Executive Order 20-69 is extended for the duration of this order.
Section 6.	Enforcement

This order shall be enforced under section 252.47, Florida Statutes. Violation of this order is a second-degree misdemeanor pursuant to section 252.50; Florida Statutes, and 1s punishable by imprisonment not to exceed 60 days, a fine not to exceed $500, or both.
Section 7.	Effective Date

This order is effective at 12:01 a.m. on Monday, May 18, 2020.

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IN TESTIMONY WHEREOF, I have hereunlo set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this 14th day of -	2020.

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Poitras East Community Development District

Minutes of the June 16, 2020 Board of Supervisors’ Meeting

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors’ Meeting for the Poitras East Community Development District was called to order on Tuesday, June 16, 2020, at 4:18 p.m. via telephonic conferencing due to the COVID-19 Executive Orders 20-52, 20-69, & 20-112.
Present via Speakerphone:

Richard Levey	Chairperson
Rob Adams	Vice-Chair
Frank Paris	Assistant Secretary Also, attending via phone:
Jennifer Walden	PFM
Lynne Mullins	PFM
Tucker Mackie	Hopping Green & Sams
Jeff Newton	Donald W. McIntosh Associates, Inc.
Larry Kaufmann	Construction	Supervisor	&	Construction	Committee Member

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey asked for any public comments. There were no comments at this time.

THIRD ORDER OF BUSINESS	Swearing in Newly Appointed Board Members

Ms. Walden noted Mr. Paris and Ms. Salvo were sworn in prior to today’s meeting and their oaths of office are included in the agenda package.

FOURTH ORDER OF BUSINESS	Discussion Regarding Executive Orders 20-52, 20-69 and 20-112

Ms. Walden noted that included in the packet are the Executive Orders which state that the District can hold their meetings via telephonic conferencing due to the COVID-19 situation. Also, included is a proof of the ad that was placed for today’s meeting which notes those executive orders as well as the telephonic conferencing information so the public can safely join.

FIFTH ORDER OF BUSINESS	Consideration of the Minutes of the May 19, 2020 Board of Supervisors Meeting

The Board reviewed the minutes of the May 19, 2020 Board of Supervisors Meeting.

On Motion by Mr. Adams, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Minutes of the May 19, 2020 Board of Supervisors Meeting.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution 2020-11, Election of Officers

Ms. Walden stated the current slate of officers is as follows: Dr. Levey as Chair, Mr. Adams as Vice- Chair, Ms. Walden as Secretary, Ms. Mullins, Ms. Isaacs, Mr. Ireland, and Mr. Schademan as Assistant Secretaries, Ms. Lane as Treasurer, and Ms. Glasgow as Assistant Treasurer.

Ms. Walden recommended the Board switch Ms. Salvo and Mr. Paris for Ms. Isaacs and Mr. Ireland.

On Motion by Mr. Adams, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2020-11, Election of Officers as follows: Dr. Richard Levey as Chair, Mr. Rob Adams as Vice-Chair, Ms. Jennifer Walden as Secretary, Ms. Lynne Mullins, Ms. Julie Salvo, Mr. Brent Schademan, and Mr. Frank Paris as Assistant Secretaries, Ms. Amanda Lane as Treasurer, and Ms. Jennifer Glasgow, as Assistant Treasurer.

SEVENTH ORDER OF BUSINESS	Review and Acceptance of Fiscal Year 2019 Audit Draft

Ms. Walden noted this item was not ready in time for today’s meeting. The District is still working with the Auditor to finalize the Audit by the end of the month. Ms. Walden asked the Board to delegate authority to the Chair to accept the Audit outside of the meeting.

On Motion by Mr. Adams, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District delegated authority to the Chair to accept the FY 2019 Audit.

EIGHTH ORDER OF BUSINESS	Consideration	of	Request	to Advertise for Segment 1B

Mr. Newton explained Segment 1B follows Segment 1A which is currently under construction by the Developer. He requested the Board authorize District staff to advertise Segment 1B for bid to the Prequalified List of Contractors. He notated that this Project is part of the CIP.

On Motion by Mr. Adams, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District authorized District Staff to advertise Segment 1B for bid to the Prequalified List of Contractors.

NINTH ORDER OF BUSINESS	Ratification	of	Payment Authorization Nos. 066 – 069

Dr. Levey noted these have been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Adams, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District ratified Payment Authorization Nos. 066 – 069.

TENTH ORDER OF BUSINESS	Recommendation of Work Authorization/Proposed Services

Mr. Kaufmann noted that there are none for this District.

ELEVENTH ORDER OF BUSINESS	Review of District’s Financial Position and Budget to Actual YTD

The Board reviewed the financials. Ms. Walden stated that through May 31, 2020, the District has spent just under $56,000.00 vs. an overall budget of $182,500.00. The District is on track with the budget. No action is required by the Board.

TWELFTH ORDER OF BUSINESS	Staff Reports

District Counsel –		Ms. Mackie explained the Executive Order that extended the Sunshine Law waiver that allows the District to virtually attend the meetings today will expire unless extended by the Governor by an additional Order on

June 30, 2020. This may impact the ability for the Board to hold its meeting and its public hearings scheduled for the July meeting virtually and the District would have to revert back to a physical quorum. In light of the fact that Poitras has an assessment public hearing scheduled for the July meeting date, District staff has worked with the individuals at the Dockside to determine whether or not they would be open in July and that cannot be verified at this point in time. Staff worked to secure an alternate location at the Marriott close to the Tavistock Offices and has been able to secure that location for purposes of holding the meeting and the public hearing in person if required. In the instance that is the case, the Marriott may limit the number of people to attend in their meeting space to 10. It was suggested that the Board should attend the meeting in person along with District Management Staff but all other persons should attend virtually and keep the virtual attendance open to allow additional public access if the meeting location hits the 10-person capacity.

At the meeting in July, District staff will bring forward a Resolution ratifying District Staff’s actions in securing an alternate meeting location for the public hearing.

Ms. Mackie informed the Board that the District obtained a Judge for its Bond Validation that was recently filed. The soonest upcoming hearing for which she has availability is on July 27, 2020 at 9:30 a.m. and her calendar is full for the month of August. Ms. Mackie hoped Dr. Levey would be available to attend and it will likely be held virtually. Dr. Levey stated that date and time works for him.

District Manager –	Ms. Walden noted District Management will keep everyone posted if the District is meeting in person or not. The next meeting is scheduled for July 21, 2020 at the Courtyard Orlando Lake Nona.

District Engineer –	Mr. Newton provided the Construction Status Memo (Exhibit A) and stated there is nothing substantive to report to this Board.

Construction Supervisor –	No Report

THIRTEENTH ORDER OF BUSINESS	Supervisor and Audience Comments & Adjournment

There were no Supervisor requests or audience comments. Dr. Levey requested a motion to adjourn.

On Motion by Mr. Adams, second by Mr. Paris, with all in favor, the June 16, 2020, meeting of the Board of Supervisors for the Poitras East Community Development District was adjourned.

Secretary/Assistant Secretary	Chair/Vice Chair

MEMORANDUM

DATE:
DONALD W. MCINTOSH

June 16, 2020

ASSOCIATES,  INC.	TO:

FROM:

RE:

Poitras East Community Development District Board of Supervisors

Donald W. McIntosh Associates, Inc. District Engineer

Construction Contract Status

Dear Board Members,

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity.

CIVIL ENGINEERS

LAND PLANNERS

SURVEYORS

Infrastructure Phase lA-Jr. Davis Construction Company, Inc.
(note: this construction contract is between TDCP and JDC)

Construction Status: Contractor is currently installing potable water and drainage pipes.

Change Order (C.O.) Status: None

Recommended Motion: None

Infrastructure Phase JB,.	TBD

Construction Status: Permitting underway. Project to be bid by prequalified contractors.

Change Order (C.O.) Status: None

Re.commended Motion: None

Miscellaneous

2200 Park Ave. North

Winter Park, FL

32789-2355

Fax 407-644-8318

407-644-4068

http://www.dwma.com

Design and -permitting of the first segment of Street: A and the-off-site Narcoossee Road force main extension are underway. Design and°permitting ofPhase IC and ID are currently on hold pending resolution of environmental matters.

Should there be any questions, please do not hesitate to call. Thank you.
End of memorandum. c:	Larry Kaufmann
. S:cott Thacker Chris WIiso.n
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Poitras East Community Development District

Imposition of Special Assessments
(provided under separate cover)

Poitras East Community Development District

Payment Authorization Nos. 70 - 71

Poitras East Community Development District

Payment Authorization #070
6/12/2020

Item
No.	Payee	Invoice
Number	General
Fund	Capital
Fund	

1	
Donald W McIntosh Associates
Engineering Fees Through 05/22/2020	

37901	

$	437.50		
	Construction Engineering Fees Through 05/22/2020	37902		$ 4,321.73	
2	Hopping Green & Sams
General Counsel Through 04/30/2020	
115155	
$ 1,854.50		
	Project Construction Counsel Through 04/30/2020	115156		$	42.00	
			
$ 2,292.00	
$ 4,363.73	

TOTAL	
$6,655.73	

Chairperson

Poitras East Community Development District

Payment Authorization #071
6/19/2020

Item
No.	Payee	Invoice
Number	General
Fund	

1	
PFM Group Consulting
DM Fee: June 2020	

DM-06-2020-0052	

$ 2,916.67	
	Website Fee: June 2020	DM-06-2020-0053	$	125.00	
2	Supervisor Fees - 06/16/2020 Meeting
Richard Levey	
--	
$	200.00	
		
TOTAL	
$ 3,241.67	

Chairperson

Poitras East Community Development District

Work Authorization/Proposed Services
(if applicable)

Poitras East Community Development District

District’s Financial Position and Budget to Actual YTD

Poitras East CDD
Statement of Financial Position As of 6/30/2020

General Fund	Capital Projects Fund

Total

Assets

Current Assets
General Checking Account
Accounts Receivable - Due from Developer Total Current Assets

$1,643.05	$1,643.05
2,895.00	2,895.00

$4,538.05	$0.00	$4,538.05

Total Assets	$4,538.05		$0.00		$4,538.05	

Liabilities and Net Assets					
Current Liabilities
Accounts Payable	
$2,895.00				
$2,895.00	
Deferred Revenue	2,895.00				2,895.00	
Total Current Liabilities	$5,790.00		$0.00		$5,790.00	
Total Liabilities	$5,790.00		$0.00		$5,790.00	

Net Assets

Net Assets, Unrestricted	($22,799.75)				($22,799.75)	
Current Year Net Assets, Unrestricted	(35,506.46)				(35,506.46)	
Net Assets - General Government	42,849.70				42,849.70	
Current Year Net Assets - General Government	14,204.56				14,204.56	
Total Net Assets	($1,251.95)		$0.00		($1,251.95)	
						
Total Liabilities and Net Assets	$4,538.05		$0.00		$4,538.05	

Poitras East CDD Statement of Activities As of 6/30/2020

General Fund	Capital Projects
Fund

Total

Revenues

Developer Contributions	$79,552.00				$79,552.00	
Inter-Fund Transfers In	(35,506.46)				(35,506.46)	
Inter-Fund Transfers In			$35,506.46		35,506.46	
Total Revenues	$44,045.54		$35,506.46		$79,552.00	

Supervisor Fees	$2,600.00				$2,600.00	
D&O Insurance	2,306.00				2,306.00	
Management	26,250.03				26,250.03	
Engineering	10,061.98				10,061.98	
District Counsel	14,795.47				14,795.47	
Audit	2,000.00				2,000.00	
Postage & Shipping	21.20				21.20	
Legal Advertising	2,893.76				2,893.76	
Web Site Maintenance	1,425.00				1,425.00	
Dues, Licenses, and Fees	175.00				175.00	
General Insurance	2,819.00				2,819.00	
Engineering			$27,172.48		27,172.48	
District Counsel			7,326.50		7,326.50	
Legal Advertising			382.48		382.48	
Total Expenses	$65,347.44	$34,881.46	$100,228.90

her Revenues (Expenses) & Gains (Losses)	
Total Other Revenues (Expenses) & Gains (Losses)	$0.00		$0.00		$0.00	
Change In Net Assets	($21,301.90)		$625.00		($20,676.90)	

Net Assets At Beginning Of Year	
$20,049.95		
($625.00)		
$19,424.95	

Net Assets At End Of Year	
($1,251.95)		
$0.00		
($1,251.95)	

Expenses

Ot

Poitras East CDD
Budget to Actual
For the Month Ending 6/30/2020

Year To Date

Actual	Budget	Variance

FY 2020
Adopted Budget

Revenues

Developer Contributions	$	79,552.00		$	136,912.50		$	(57,360.50)		$ 182,550.00	
Net Revenues	$	79,552.00		$	136,912.50		$	(57,360.50)		$ 182,550.00	

General & Administrative Expenses

Supervisor Fees	$	2,600.00		$	3,600.00		$	(1,000.00)		$	4,800.00	
D&O Insurance	2,306.00		1,874.97		431.03		2,500.00	
Trustee Services	-		4,500.00		(4,500.00)		6,000.00	
Management	26,250.03		26,250.03		-		35,000.00	
Engineering	10,061.98		9,000.00		1,061.98		12,000.00	
Dissemination Agent	-		3,750.03		(3,750.03)		5,000.00	
District Counsel	14,795.47		18,749.97		(3,954.50)		25,000.00	
Assessment Administration	-		5,625.00		(5,625.00)		7,500.00	
Reamortization Schedules	-		375.03		(375.03)		500.00	
Audit	2,000.00		4,500.00		(2,500.00)		6,000.00	
Travel and Per Diem	-		375.03		(375.03)		500.00	
Telephone	-		74.97		(74.97)		100.00	
Postage & Shipping	21.20		74.97		(53.77)		100.00	
Copies	-		74.97		(74.97)		100.00	
Legal Advertising	2,893.76		6,000.03		(3,106.27)		8,000.00	
Miscellaneous	-		6,393.78		(6,393.78)		8,525.00	
Web Site Maintenance	1,425.00		2,025.00		(600.00)		2,700.00	
Dues, Licenses, and Fees	175.00		131.22		43.78		175.00	
General Insurance	2,819.00		2,287.53		531.47		3,050.00	
Landscaping Maintenance & Material	-		41,249.97		(41,249.97)		55,000.00	
Total General & Administrative Expenses	$	65,347.44		$	136,912.50		$	(71,565.06)		$ 182,550.00	

Total Expenses

  $	65,347.44 

   $	136,912.50 

   $	(71,565.06)

  $ 182,550.00 

   

Net Income (Loss)

$	14,204.56	$

-	$	14,204.56	$	-