Poitras East Community Development District
12051 Corporate Boulevard, Orlando, FL 32817; Phone: 407-723-5900 http://poitraseastcdd.com/

The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Poitras East Community Development District which will be held Tuesday, October 20, 2020 at 4:00 p.m. using telephonic conferencing due to the COVID-19 Executive Order 20-246. The proposed agenda for this Board Meeting is found below.

Please use the following information to join the telephonic conferencing:

Phone:	1-844-621-3956	Participant Code:	796 580 192#

BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Discussion regarding Executive Order 20-246
Consideration of the Minutes of the September 21, 2020 Board of Supervisors’ Meeting

Business Matters
Matters Pertaining to Local Alternative Mobility Network (“LAMN”)
Presentation Regarding LAMN (provided under separate cover)
Presentation of Preliminary Operation and Maintenance Assessment Methodology Report
(provided under separate cover)
Consideration of Resolution 2021-01, Interlocal Agreement Among the District, the Boggy Creek Improvement District, the Myrtle Creek Improvement District and the Poitras East Community Development District Regarding Maintenance of Certain Local Alternative Mobility Network Improvements (provided under separate cover)
Matters Pertaining to District Construction
Authorization to Bid for Infrastructure Phase 1C
Authorization to Bid for Street A & Lift Station C
Consideration of FY 2020 Audit Engagement Letter (provided under separate cover)
Consideration of Agreement with City of Orlando for Alley Ways (Parcel N3) (provided under separate cover)
Ratification of Payment Authorization Nos. 079 – 81 (provided under separate cover)
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financial Position and Budget to Actual YTD (provided under separate cover)

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Supervisor Requests

Adjournment

Executive Order 20-246

STATE OF FLORIDA
OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-246
(Emergency Management - COVID 19 - Local Government Public Meetings)

WHEREAS, Executive Order 20-69, as extended by Executive Orders 20-112, 20-123, 20-139,

20-150 and amended by Executive Orders 20-179 and 20-193, expires on October 1, 2020, unless extended.
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority vested in me by Article IV, Section (l)(a) of the Florida Constitution, Chapter 252, Florida Statutes, and all other applicable laws, promulgate the following Executive Order to take immediate effect:
Section 1. I hereby extend Executive Order 20-69, as extended by Executive Orders 20-112, 20-123, 20-139, 20-150 and amended by Executive Orders 20-179 and 20-193, subject to the condition of Section 2 below, until 12:01 a.m. November 1, 2020. This order supersedes Section 4 of Executive Order 20-69.

Section 2. This order shall not apply to election canvassing boards.

ATTEST:

::J>

30thdax	Se@

IN TESTIMONY WHEREOF, I have hereunto

set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this

RON DESANTIS, GOVERNOR

:!">    ,-
; t. :
,r., ,7, ..--:

::,,.

.....,

,C,l),-

-

r

.:,
w
0
-,,,

-

%

-""11
rn

-

0 V- :

r
-;>-j  -:: -
(:

.,::-	0
en
0

Minutes of the September 21, 2020 Board of Supervisors’ Meeting

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors’ Meeting for the Poitras East Community Development District was called to order on Monday, September 21, 2020, at 11:30 a.m. via telephonic conferencing due to the COVID-19 Executive Orders
20-193.		
Present via Speakerphone:		
Richard Levey	Chairperson	
Rob Adams	Vice-Chairperson	
Brent Schademan	Assistant Secretary	
Julie Salvo	Assistant Secretary	
Frank Paris	Assistant Secretary	
Also, attending via phone:		
Jennifer Walden	PFM	
Lynne Mullins	PFM	
Kevin Plenzler	PFM	
Tucker Mackie	Hopping Green & Sams	
Deborah Sier	Hopping Green & Sams	
Jeff Newton	Donald W. McIntosh Associates, Inc.	
Larry Kaufmann	Construction Supervisor &	
	Construction Committee Member	
Matt McDermott	Construction Committee Member	

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey asked for any public comments. There were no comments at this time.

THIRD ORDER OF BUSINESS	Discussion Regarding Executive Order 20-193

Ms. Walden stated the Executive Order is included in the packet which states that the District is able to hold their meetings via telephonic conferencing due to the COVID-19 situation. Also included is a proof of the ad that notes the Executive Order as well as the telephonic conferencing information so the public can join.

FOURTH ORDER OF BUSINESS	Consideration of the Minutes of the August 18, 2020, Board of Supervisors’ Meeting

Board Members reviewed the minutes from the August 18, 2020, Board of Supervisors’ Meeting.

1

Community Development District approved the Minutes of the August 18, 2020, Board of Supervisors Meeting.

FIFTH ORDER OF BUSINESS	Consideration of Resolution 2020- 18, Re-Setting the Location for the Landowners’ Election

Ms. Walden explained the Board had previously adopted Resolution 2020-09, which set the date, time, and location for the Landowners’ Election. Unfortunately, the location chosen is still not ready to open for the District’s use. This Resolution is to amend the location for the Landowner Election to the Courtyard Orlando Lake Nona, 6955 Lake Nona Boulevard, Orlando, FL 32827.

On Motion by Mr. Schademan, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2020-18, Re-Setting the Location for the Landowners’ Election to the Courtyard Orlando Lake Nona, 6955 Lake Nona Boulevard, Orlando, Florida 32827.

SIXTH ORDER OF BUSINESS	Consideration of Resolution 2020- 19, Re-Setting the Location for the Annual Meeting Schedule.

Ms. Walden noted the District needs to amend the location for the Annual Meeting Schedule to also be held at the Courtyard Orland Lake Nona, 6955 Lake Nona Boulevard, Orlando, FL 32827.

On Motion by Mr. Schademan, second by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2020-19, Re-Setting the Location for the Annual Meeting Schedule to the Courtyard Orlando Lake Nona, 6955 Lake Nona Boulevard, Orlando, Florida 32827.

SEVENTH ORDER OF BUSINESS	Ratification	of	Payment Authorization Nos. 077 – 078

Dr. Levey noted these have been approved and paid and just need to be ratified by the Board.

On Motion by Ms. Salvo, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District ratified Payment Authorization Nos. 077 – 078.

EIGHTH ORDER OF BUSINESS	Recommendation	of	Work Authorization/Proposed Services

2

Mr. Kaufmann noted there are none for this District.

NINTH ORDER OF BUSINESS	Review	of	District’s	Financial Position and Budget to Actual YTD

The Board reviewed the financials through August 31, 2020. The District has had total expenses of just over
$91,300.00 vs. an overall budget of $182,500.00. No action is required by the Board.

TENTH ORDER OF BUSINESS	Staff Reports

District Counsel –	Ms. Mackie introduced Ms. Deb Sier to the Board who recently started at Hopping Green and Sams and will be assisting Ms. Mackie with the Poitras East Community Development District.	

District Manager –	
Ms. Walden noted the next meeting will be going back to the third Tuesday of the month, which is October 20, 2020, at 4:00 p.m. Currently, the Executive Orders are slated to end this month and if that stays the same the District will need to meet in person at the Courtyard Orlando Lake Nona. One Member from District Management and the Board Members will be present. The majority of the other District Staff will be attending by phone in order to maintain social distancing.	

District Engineer –	
Mr. Newton provided the Construction Status Memo (Exhibit A) and stated there is nothing substantial to report at this time.	

Construction Supervisor –	
No Report	

ELEVENTH ORDER OF BUSINESS		Supervisor and Audience Comments & Adjournment

There were no Supervisor requests or audience comments. Dr. Levey requested a motion to adjourn.

On Motion by Ms. Salvo, second by Mr. Paris, with all in favor, the September 21, 2020, meeting of the Board of Supervisors for the Poitras East Community Development District was adjourned.

 	_ 	_	 	_ 	_ Secretary/Assistant Secretary		Chair/Vice Chair

3

EXHIBIT A

MEMORANDUM

DATE:
DONALD W. MCINTOSH ASSOCIATES,  INC.	TO:

FROM:

RE:

September 21, 2020

Poitras East Community Development District Board of Supervisors

Donald W. McIntosh Associates, Inc. District Engineer

Construction Contract Status

Dear Board Members,

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity.

CIVIL ENGINEERS

LAND PLANNERS

SURVEYORS

Infrastructure Phase lA - Jr. Davis Construction Company, Inc.
(note: this construction contract is between TDCP and JDC)

Construction Status: Off-site improvements in Narcoossee Road are nearing completion. Installation of sanitary sewer, reclaimed water and storm drainage pipes in Luminary Boulevard continues.

Infrastructure Phase 1B - Jr. Davis Construction Company, Inc.
(note: this construction contract is between TDCP and JDC)

Miscellaneous

Design and permitting of Infrastructure Phases IC and ID, the first segment of Street A and the off-site Narcoossee Road force main extension are underway. Environmental matters have been successfully resolved.

Should there be any questions, please do not hesitate to call. Thank you.

2200 Park Ave. North

Winter Park. FL

32789-2355

Fax407-644-831 8

407-644-4068

End of memorandum. c:	Larry Kaufmann
Matt McDermott Chris Wilson Dan Young.
Tarek Fahmy

l\dmadatas\dwmadata\Proj2017117170\ENGadmin\C\ec0l5.docx
http://www.dwma.com

Matters Pertaining to Local Alternative Mobility Network (“LAMN”)

Presentation Regarding LAMN
(provided under separate cover)

Preliminary Operation and Maintenance Assessment Methodology Report
(provided under separate cover)

Resolution 2021-01,
Interlocal Agreement Among the District, the Boggy Creek Improvement District, the Myrtle Creek Improvement District and the Poitras East Community Development District Regarding Maintenance of Certain Local Alternative Mobility Network Improvements
(provided under separate cover)

Matters Pertaining to District Construction

Bid for Infrastructure Phase 1C

Poitras East Community Development District

Bid for Street A & Lift Station C

FY 2020 Audit Engagement Letter
(provided under separate cover)

Agreement with City of Orlando for Alley Ways (Parcel N3)
(provided under separate cover)

Payment Authorizations Nos. 79 – 81
(provided under separate cover)

Work Authorization/Proposed Services
(if applicable)

District’s Financial Position and Budget to Actual YTD
(provided under separate cover)