Poitras East Community Development District
12051 Corporate Boulevard, Orlando, FL 32817; Phone: 407-723-5900 http://poitraseastcdd.com/

The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Poitras East Community Development District (“District”), scheduled to be held at 4:00 p.m. on Tuesday, January 19, 2021 at 6900 Tavistock Lakes Blvd, Suite 200, Orlando, FL 32827. A quorum will be confirmed prior to the start of the meeting.

Please use the following information to join via the computer or the conference line:

Phone: 1-844-621-3956	Computer: pfmgroup.webex.com	Participant Code: 796 580 192#

BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Consideration of the Minutes of the November 10, 2020 Board of Supervisors’ Meeting
Consideration of Resolution 2021-04, Designating Registered Agent & Office (provided under separate cover)

Business Matters
Discussion Regarding Synovus Banking Fees
Consideration of Agreement with City of Orlando for Alley Ways (Parcel N3) (provided under separate cover)
Ratification of Payment Authorization Nos. 86 – 92
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financial Position and Budget to Actual YTD (provided under separate cover)

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Supervisor Requests

Adjournment

Poitras East Community Development District

Minutes of the November 10, 2020 Board of Supervisors’ Meeting

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors’ Meeting for the Poitras East Community Development District was called to order on Tuesday, November 10, 2020, at 4:00 p.m. at the Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd., Orlando, FL 32827

Present:

Richard Levey	Chairperson
Rob Adams	Vice Chairperson
Brent Schademan	Assistant Secretary
Julie Salvo	Assistant Secretary
Frank Paris	Assistant Secretary Also, attending:
Jennifer Walden	PFM
Lynne Mullins	PFM	(via phone)
Tucker Mackie	Hopping Green & Sams
Deborah Sier	Hopping Green & Sams
Jeff Newton	Donald W. McIntosh Associates, Inc.	(via phone)
Larry Kaufmann	Construction Supervisor &	Construction	Committee Member		(via phone)

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey asked for any public comments. There were no comments at this time.

THIRD ORDER OF BUSINESS	Swearing in Newly Elected Board Members

The newly elected Board Members were sworn in prior to the start of the meeting.

FOURTH ORDER OF BUSINESS	Consideration of the Minutes of the October 20, 2020, Board of Supervisors’ Meeting

Board Members reviewed the minutes from the October 20, 2020, Board of Supervisors’ Meeting.

On Motion by Ms. Salvo, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Minutes of the October 20, 2020, Board of Supervisors Meeting.

FIFTH ORDER OF BUSINESS	Consideration of the Minutes of the November 3, 2020, Landowners’ Election Meeting

Board Members reviewed the minutes from the November 3, 2020, Landowners’ Election Meeting.

On Motion by Mr. Schademan, second by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Minutes of the November 3, 2020, Landowners’ Election Meeting.

SIXTH ORDER OF BUSINESS	Consideration of Resolution 2021- 01, Canvassing and Certifying the Results of the Landowners’ Election

Mrs. Walden stated this Resolution states that Julie Salvo was elected by 981 votes, Rob Adams was elected by 982 votes and Frank Paris was elected by 980 votes. So, both Ms. Salvo and Mr. Adams will serve a 4-year term and Mr. Paris will serve a 2-year term.

On Motion by Mr. Adams, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2021-01, Canvassing and Certifying the Results of the Landowners’ Election.

SEVENTH ORDER OF BUSINESS	Consideration of Resolution 2021- 02, Election of Officers

Ms. Walden stated the current slate is Mr. Levey as Chair, Mr. Adams as Vice Chair, Ms. Walden as Secretary, Ms. Mullins, Mr. Paris, Ms. Salvo and Mr. Schademan as Assistant Secretaries, Ms. Lane as Treasurer and Ms. Glasgow as Assistant Treasurer. The Board is free to keep the slate as is or make any changes but recommended that the individuals with PFM stay in their current position so they can handle the appropriate items when they arise.

On Motion by Mr. Schademan, second by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2021-02, Election of Officers as follows: Dr. Richard Levey as Chair, Rob Adams as Vice Chair, Jennifer Walden as Secretary, Lynne Mullins, Frank Paris, Julie Salvo and Brent Schademan as Assistant Secretaries, Amanda Lane as Treasurer and Jennifer Glasgow as Assistant Treasurer.

EIGHTH ORDER OF BUSINESS	Consideration of Resolution 2021- 03, Adopting an Amended Budget for Fiscal Year 2020

Mrs. Walden presented Resolution 2021-03, which includes as an exhibit the Amended FY 2020 Budget. While the District did not go over budget, there were some line items that went over the 10% threshold. Dr. Levey stated this is a corrected budget to close out FY 2020.

On Motion by Ms. Salvo, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2021-03, Adopting an Amended Budget for Fiscal Year 2020.

NINTH ORDER OF BUSINESS	Consideration of Appraisal Report by The Appraisal Group of Central Florida, Inc.

Ms. Mackie stated the purpose of the appraisal is to value the land that, pursuant to the District’s CIP will be acquired from the Developer for value. In order to expend bond proceeds on the acquisition of real property, the District needs to have an appraisal that justifies the value the District would be paying, which has been identified in the CIP as $85,000.00 per acre. The appraiser valued the developable acreage within the District at
$118,656.00 per acre, exceeding the $85,000.00 per acre that the District is will pay. The District has only acquired one component of the CIP, which is the right-of-way for a segment of Luminary Blvd Phase 1A and the associated lift station. We can continue to rely on this appraisal for about two years. Mrs. Mackie requested a motion to accept the appraisal.

On Motion by Mr. Adams, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District accepted the Appraisal Report by the Appraisal Group of Central Florida, Inc.

TENTH ORDER OF BUSINESS	Consideration of FY 2020 Audit Engagement Letter

Ms. Walden stated this item falls within the budget for the year and has been reviewed and revised by District Counsel.

On Motion by Mr. Schademan, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved FY 2020 Audit Engagement Letter.

ELEVENTH ORDER OF BUSINESS	Consideration of Agreement with City of Orlando for Alley Ways (Parcel N-3.) - Tabled

Ms. Mackie requested this item be tabled.

TWELFTH ORDER OF BUSINESS	Ratification	of	Payment Authorization Nos. 84 - 85

Dr. Levey noted these have been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Adams, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District ratified Payment Authorization Nos. 84 – 85.

THIRTEENTH ORDER OF BUSINESS	Recommendation	of	Work Authorization/Proposed Services

Mr. Kaufmann presented the following:

Yovaish Engineering Service, LLC for Geotechnical Engineering, underdrain review and muck probes of approximately 1,400 LF section of roadway for Pearson Avenue (Street A) Phase 2 in the amount of
$2,705.00
Donald W. McIntosh Associates, Inc. for design, permitting, platting, surveying and construction services for approximately 1,400 LF section of roadway for Pearson Avenue (Street A) Phase 2 in the amount of
$244,845.00
GAI Consultants, Inc. for landscape and irrigation design and permitting for approximately 1,400 LF section of roadway for Pearson Avenue (Street A) Phase 2 in the amount of $15,975.00
Central Florida Locating, Inc. for underground utility locates for intersection of Pearson Ave. and Boggy Creek Road associated with Pearson Avenue (Street A) Phase 2 in the amount of $6,825.00.
Kittleson & Associates, Inc. for traffic engineering and planning services to support design of approximately 1,400 LF of roadway for Pearson Avenue (Street A) Phase 2 in the amount of $10,500.00.

On Motion by Mr. Adams, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Work Authorization/Proposed Services for Pearson Avenue (Street A) Phase 2 for the following: Yovaish Engineering Service, LLC, in the amount of $2,705.00, Donald W. McIntosh Associates, Inc., in the amount of $244,845.00, GAI Consultants, Inc., in the amount of $ 15,975.00, Central Florida Locating, Inc., in the amount of $6,825.00, and Kittleson & Associates, Inc., in the amount of
$10,500.00.

FOURTEENTH ORDER OF BUSINESS	Review	of	District’s	Financial Position and Budget to Actual YTD

The Board reviewed the financials through the end of October.

FIFTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel –	No Report

District Manager –	Ms. Walden noted the next meeting will be Tuesday, December 15th.

District Engineer –	No Report

Construction Supervisor –	No Report

SIXTEENTH ORDER OF BUSINESS	Supervisor and Audience Comments & Adjournment

There were no Supervisor requests or audience comments. Dr. Levey requested a motion to adjourn.

On Motion by Mr. Paris, second by Mr. Schademan, with all in favor, the November 10, 2020, meeting of the Board of Supervisors for the Poitras East Community Development District was adjourned.

 	_ 	_	 	_ 	_ Secretary/Assistant Secretary		Chair/Vice Chair

Resolution 2021-04,
Designating Registered Agent & Office
(provided under separate cover)

Synovus Banking Fees

SYNOVU S
PRO FORMA ANALYSIS PREPARED FOR
Poitras East COD

Balance Summary		
NUMBER OF DAYS IN CYCLE	31	Balances as of:		October 31, 2020	
AVERAGE LEDGER BALANCE			+	$997.21	
LESS FLOAT				$0.00	
PLUS NEGATIVE AVERAGE COLLECTEDBALANCES			+	$0.00	
AVERAGE COLLECTED BALANCE				$997.21	
LESS FEDERAL RESERVE REQUIREMENT	0%			$0.00	
AVERAGE INVESTABLE BALANCE				$997.21	

EARNINGS CREDIT (Based on 366 Day Year)	0.25%		
+	$0 .21	
ANALYZED FEES				 	$171 .02 	
NET SERVICECHARGE				($170 .81)	

EXCESS COLLECTED BALANCES				$0.00	
ADDITIONAL COLLECTED BALANCES TO OFFSET ANALYlED FEES				$806,658.53	

Service Detail
The fees listed below are based on information gathered from your company and is not an invoice for services. Prices are subject to change and any services not listed will be charged the Bank's standard fees.

SERVICES	VOLUME

DEPOSITORY SERVICES

PROPOSED FEE

TOTAL PROPOSED FEE

BALANCES REQUIRED

Monthly Maintenance Fee	1	$19.0000	$19.00	$89,729	
NSF/ Overdraft Fee	0	$36.0000	$0.00	$0	
Negative Collected Balance Fee	0	P+4.0%	$0.00	$0	
Deposits	0	$0.8000	$0.00	$0	
Items Deposited Total	10	$0.1300	$1.30	$6,139	
Items Deposited CCH	0	$0.1300	$0.00	$0	
Items Dep Local Fed-City	0	$0.1300	$0.00	$0	
Items Dep Local Fe-d RCPC	0	$0.1300	$0.00	$0	
Items Dep Local Fed-RCPC	0	$0.1300	$0.00	$0	
Items Dep Non-LocalFed-City	0	$0.1300	$0.00	$0	
It em s Dep Non-LocalFed-RCPC	0	$0.1300	$0.00	$0	
Items Dep On Us	0	$0.1300	$0.00	$0	
Return Deposited Item	0	$9.0000	$0.00	$0	
Redeposited Return Item	0	$9.0000	$0.00	$0	
Deposit Corrections	0	$3.0000	$0.00	$0	
Checks Paid	4	$0.1800	$0.72	$3,400	
Stop Payment	0	$34.0000	$0.00	$0	
Check Block Monthly Fee per Account	0	$20.0000	$0.00	$0	
ACH Block Monthly Fee per Account	0	$20.0000	$0.00	$0	
Total Depository Services	25		$21.02	$99,269	
DOMESTIC WIRE TRANSFER					
Domestic Wire Transfer Incoming	0	$18.0000	$0.00	$0	
Domestic Wire Transfer Outgoing	0	$30.0000	$0.00	$0	
Domestic Wire Transfer Out BIB	0	$18.0000	$0.00	$0	
Total Domestic Transfer	0		$0.00	$0	
BUSINESS INTERNET BANKING
Level1

	FEE		
BIB Level 1 ImplementationFee	0	$0.0000		$0.00	$0	
BIB Level 1 Monthly Fee (Up to 7 accounts)	1	$0.0000		$0.00	$0	
BIB Level 1 Additional Account Fee (Each account over 7)	0	$7.0000		$0.00	$0	
Level 2						
BIB Level 2 Implementat ion Fee	0	$100.0000		$0.00	$0	
BIB Level 2 Monthly Fee (Up to 5 accounts)	0	$65.0000		$0.00	$0	
BIB Level 2 Additional Account Fee (Each account over 5)	0	$7.0000		$0.00	$0	
Level 3						
BIB Level 3 ImplementationFee	0	$100.0000		$0.00	$0	
BIB Level 3 Monthly Fee (Up to 5 accounts)	0	$100.0000		$0.00	$0	
BIB Level 3 Additional Account Fee (Each account over 5)	0	$7.0000		$0.00	$0	
Other						
Bill Pay	1	$0.0000		$0.00	$0	
Bill Pay Over The limit (Payments 1 to 50 - No Charge)	0	$0.8000		$0.00	$0	
Bill Pay Inactivity Fee	0	$10 .9500		$0.00	$0	
BIB Addi InfoReport Fee	0	$6.0000		$0.00	$0	
BIB Addi ACH App Fee	0	$6.0000		$0.00	$0	
BIB Token Fee		$37.5000		$0.00	$0	
Total Business Internet Banking	2			$0.00	$0	
IRECTCONNECT
Direct Connect Month ly Fee	0	$18.0000	$0.00	$0	
Total Direct Connect	0		$0.00	$0	
CCOUNT PROTECTION & RECONCILIATION
AP&R Positive Pay-Payee Positive Pay	
AP&R Positive Pay Monthly	1	$40.0000	$40.00	$188,903	
AP&R Per Item Man Entry	0	$0.0800	$0.00	$0	
AP&R Per Item File Import	0	$0.0800	$0.00	$0	
AP&R Per Item FTP	0	$0.0800	$0.00	$0	
AP&R Monthly Transmission	0	$35.0000	$0.00	$0	
AP&R Positive Pay Implement	0	$100.0000	$0.00	$0	
AP&R Payee Positive Pay Monthly	1	$10.0000	$10.00	$47,226	
AP&R Payee Positive Pay Per Item	0	$0.0200	$0.00	$0	
AP&R Payee Positive Pay ImplementationFee	0	$100.0000	$0.00	$0	
APlt<R Reverse Positive Pay					
AP& Rev Positive Pay Monthly	0	$40.0000	$0.00	$0	
AP&R Rev Posi tive Pay Per Item	0	$0.0800	$0.00	$0	
AP R Rev Positive Pay Implementation Fee	0	$100.0000	$0.00	$0	
AP&R ACH Positvie Pay (PP)					
AP&R ACH PPay Addi Co ID	0	$5.0000	$0.00	$0	
AP&R ACH PPay Mo per Acct	1	$40.0000	$40.00	$188,903	
AP&R ACH PPay Suspt Tran	0	$0.3500	$0.00	$0	
AP&R ACH PPay Return Dec	0	$0.3500	$0.00	$0	
AP&R ACH PPay Acct Maint	0	$5.0000	$0.00	$0	
AP&R ACH PPay Pay Dec	0	$0.350 0	$0.00	$0	
AP&R ACH Pos Pay Imp!	0	$100.0000	$0.00	$0	
Total Account Protection & Reconciliation	3		$90.00	$425,032	
EMOTE DEPOSIT CAPTURE
Remote Express Deposit (RED) Premium	
RED Monthly Fee (includes 1 account)	1	$60.0000	$60.00	$283,355	
RED Additional Account Fees (2-10)	0	$12.0000	$0.00	$0	
RED Additional Account Fees (11 -35)	0	$7.0000	$0.00	$0	
RED Additional Account Fees (36+)	0	$5.0000	$0.00	$0	
Total Remote Deposit capture	1		$60.00	$283,355	
Remote Express DepScanner Equipment Charges	0	$0.0000	$0.00		
INGLE SERVICE ONLINE STOP PAYMENTS
Stop Payment ImplementationFee	0	$25.0000	$0.00	$0	
Stop Payment (per acct, per month)	0	$15.0000	$0.00	$0	

D

A

R

S

	FEE		

Tota l Si ngle Servi ce Online Stop Payments	
0			$0.00	
$0	
	0	$0.0000		$0.00	$0	
	0	$0.0000		$0.00	$0	
	0	$0.0000		$0.00	$0	
	0	$0.0000		$0.00	$0	
	0	$0.0000		$0.00	$0	
	0	$0.0000		$0.00	$0	
	0				$0	

TOTAL PROPOSED FEES
TOTAL PROPOSEDFEES Plus Equipment Charges
AVERAGE COLLECTEDBALANCE REQUIRED TO OFFSET MONTHLYCHARGES

$171.02
$171.02

$807,655.74

Agreement with City of Orlando for Alley Ways (Parcel N3)
(provided under separate cover)

Payment Authorization Nos. 86 – 92

Payment Authorization #086
11/6/2020

Item
No.	Payee	Invoice
Number	General
Fund	Fiscal
Year	

1	
Berman Construction				
	November Administrator Services	9312	$	500.00	FY 2021	
	November Irrigation Specialist Services	9312	$	500.00	FY 2021	

2	
Hopping Green & Sams
General Counsel Through 09/30/2020	

118110	

$ 1,312.21	

 	FY 2020		

TOTAL

Chairperson

$2,312.21

1,312.21
1,000.00	FY 2020	
	FY 2021	

Payment Authorization #087

11/13/2020

Item	
Payee	
Invoice	
General	
Fiscal	
No.		Number	Fund	Year	

1	
PFM Group Consulting
DM Fee: November 2020	

DM-11-2020-0027	

$ 2,916.67	

 	FY 2021		
2	Supervisor Fees - 11/10/2020 Meeting
Richard Levey	
--	
$	200.00	

 	FY 2021		
		
TOTAL	
$3,116.67		

Chairperson

Payment Authorization #088

11/20/2020

Item	
Payee	
Invoice	
General	
Fiscal	
No.		Number	Fund	Year	

1	
Donald W McIntosh Associates
Engineering Services Through 11/06/2020	

40421	

$	500.00	

 	FY 2021		
2	Orlando Sentinel
Legal Advertising on 11/10/2020	
OSC27726013	
$	361.26	

 	FY 2021		
3	PFM Group Consulting
October Postage	
OE-EXP-11-39	
$	5.00	

 	FY 2021		
4	VGlobalTech
November Website Maintenance	
2088	
$	125.00	

 	FY 2021		

TOTAL	

$991.26	

Chairperson

Payment Authorization #089
12/4/2020

Item
No.	Payee	Invoice
Number	General
Fund	

1	
Berman Construction
December Administrator Services	

9626	

$	500.00	
	December Irrigation Specialist Services	9626	$	500.00	
2	VGlobalTech
December Website Maintenance	
2165	
$	125.00	
		
TOTAL	
$ 1,125.00	

Chairperson

Payment Authorization #090
12/11/2020

Item	Payee	Invoice	General
No.	Number	Fund

1	Hopping Green & Sams
General Counsel Through 10/31/2020	118925

$ 2,534.00

TOTAL	$ 2,534.00

Chairperson

Payment Authorization #091

12/18/2020

Item	
Payee	
Invoice	
General	
No.		Number	Fund	

1	
Donald W McIntosh Associates
Engineering Services Through 12/04/2020	

40523	

$	187.50	
2	PFM Group Consulting
Reimbursables: November 2020	
112953	
$	40.16	
	DM Fee: December 2020	DM-12-2020-0040	$ 2,916.67	
	Postage & FedEx: November 2020	OE-EXP-12-42	$	17.41	
		
TOTAL	
$ 3,161.74	

Chairperson

Payment Authorization #092

1/8/2021

Item	
Payee	
Invoice	
General	
No.		Number	Fund	

1	
Berman Construction
January Administrator Services	

10252	

$	500.00	
	January Irrigation Specialist Services	10252	$	500.00	
2	Hopping Green & Sams
General Counsel Through 11/30/2020	
119482	
$ 3,328.00	
		
TOTAL	
$ 4,328.00	

Chairperson

Work Authorization/Proposed Services
(if applicable)

District’s Financial Position and Budget to Actual YTD
(provided under separate cover)