Poitras East Community Development District
12051 Corporate Boulevard, Orlando, FL 32817; Phone: 407-723-5900 http://poitraseastcdd.com/

The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Poitras East Community Development District (“District”), scheduled to be held at 4:00 p.m. on Tuesday, March 16, 2021 at Courtyard Orlando Lake Nona, 6955 Tavistock Lakes Blvd, Orlando, FL 32827. A quorum will be confirmed prior to the start of the meeting.

Please use the following information to join via the computer or the conference line:

Phone: 1-844-621-3956	Computer: pfmgroup.webex.com	Participant Code: 796 580 192#

BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Consideration of the Minutes of the February 16, 2021 Board of Supervisors’ Meeting

Business Matters
Review of Fiscal Year 2022 Operations and Maintenance Budget
Consideration of Award of Master Infrastructure Phase 1D and Off-Site Force Main Projects
Construction Committee Recommendation
Consideration of Fee Agreement with Bryant Miller Olive for Bond Counsel Services (provided under separate cover)
Consideration of Acquisition of Poitras East Master Infrastructure Phase 1A Improvements
Ratification of Payment Authorization Nos. 96 – 98
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financial Position and Budget to Actual YTD

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Landscape Supervisor – Introduction of New Supervisor
Irrigation Supervisor
Supervisor Requests

Adjournment

Poitras East Community Development District

Minutes of the February 16, 2021 Board of Supervisors’ Meeting

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors’ Meeting for the Poitras East Community Development District was called to order on Tuesday, February 16, 2021, at 4:00 p.m. at Courtyard Orlando Lake Nona, 6955 Tavistock Lakes Blvd, Orlando, FL 32327.

Present:

Richard Levey	Chairperson
Julie Salvo	Assistant Secretary
Frank Paris	Assistant Secretary
Brent Schademan	Assistant Secretary Also, attending:
Jennifer Walden	PFM		
Lynne Mullins	PFM	(via phone)	
Tucker Mackie	Hopping Green & Sams	(via phone)	
Deborah Sier	Hopping Green & Sams	(via phone)	
Jeff Newton	Donald W. McIntosh Associates, Inc.	(via phone)	
Larry Kaufmann	Construction Supervisor & Construction	
	Committee Member	(via phone)	
Matt McDermott	Construction Committee Member		

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey asked for any public comments. There were no comments at this time.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the January 19, 2021, Board of Supervisors’ Meeting

Board Members reviewed the minutes from the January 19, 2021, Board of Supervisors’ Meeting.

On Motion by Mr. Schademan, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Minutes of the January 19, 2021, Board of Supervisors Meeting.

FOURTH ORDER OF BUSINESS	Consideration of Interlocal Agreement between the Poitras East Community Development District and the Greeneway Improvement District regarding Construction of Centerline Drive Segment F

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Ms. Mackie reviewed the Interlocal Agreement, which authorizes Poitras East CDD to bid and administer the construction contract for Centerline Drive Segment F. This portion of Centerline Drive is within the current boundaries of the Greeneway Improvement District and is a continuation of Centerline Drive Segment G, which is within Poitras East CDD.

Ms. Mackie stated Greenway ID is currently petitioning the City of Orlando for a boundary amendment which would remove some property from the District. The excluded property will become part of a new district called Midtown Improvement District, which will encompass Centerline Drive. Going forward, the new district will bid and administer construction contracts for the portions of Centerline Drive within its boundaries.

On Motion by Mr. Schademan, second by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Interlocal Agreement between the Poitras East Community Development District and the Greeneway Improvement District regarding Construction of Centerline Drive Segment F.

FIFTH ORDER OF BUSINESS	Matters Pertaining to District Construction
Authorization to Bid for Master Infrastructure Phase 1C and Centerline Drive Segment F
Consideration of RFP for Traffic Signalization Improvements at the Intersection of Narcoossee Road and Luminary Boulevard

Mr. Newton described Phase 1C and Centerline Drive Segment F. This will be bid in such a way that the District can award each segment as independent construction contracts or combined in a single construction contract.

On Motion by Mr. Schademan, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District authorized District Staff to Bid for Master Infrastructure Phase 1C and Centerline Drive Segment F.

Mr. Newton described the RFP for Traffic Signalization Improvements at the Intersection of Narcoossee Road and Luminary Boulevard. District staff recommends moving forward with the RFP; however, the Developer has indicated they may desire to do the work themselves and incorporate it into the infrastructure Phase 1A Project they are currently constructing. Mr. Newton requested the Board authorize District staff to proceed with the RFP.

A discussion took place about a Signal Warrant Study. Mr. Newton stated that a study has not been completed. Mr. Newton further pointed out that the design of Luminary Blvd. includes a double left turn from Narcoossee Rd onto Luminary Blvd and a double left from Luminary Blvd. onto Northbound Narcoossee Road. There can be no double left without a functioning traffic signal. Whether the signal warrant is met by volume or not, the signal will be required for safety reasons. Kittleson & Associates has already processed the plans through Orange County and they have been approved. Dr. Levey asked whether Eagle Creek received benefit from the installation of the traffic signal, to which Mr. Newton responded that Eagle Creek would derive some benefit. Dr. Levey believes that

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Eagle Creek should contribute to the cost of the traffic signal. Dr. Levey requested Mr. Newton ask Kittleson & Associates to provide a volume analysis from Eagle Creek and share it at the next meeting.

On Motion by Mr. Paris, second by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District authorized District Staff to advertise for an RFP for Traffic Signalization Improvements at the Intersection of Narcoossee Road and Luminary Boulevard.

SIXTH ORDER OF BUSINESS	Ratification	of	Payment Authorization Nos. 93 - 95

Dr. Levey noted these have been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Schademan, second by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District ratified Payment Authorization Nos. 93 – 95.

SEVENTH ORDER OF BUSINESS	Recommendation	of	Work Authorization/Proposed Services

Mr. Kaufmann had no Work Authorizations for the Board to consider this month.

EIGHTH ORDER OF BUSINESS	Review	of	District’s	Financial Position and Budget to Actual YTD

The Board reviewed the financials through the end of January. The District has expenses of $35,000.00 vs. a budget of $361,000.00. The District is under budget and no action is required by the Board.

NINTH ORDER OF BUSINESS	Staff Reports

District Counsel –	No Report	

District Manager –	
Ms. Walden noted the next meeting will be Tuesday, March 16, 2021, which is Spring Break for many Florida schools. She wanted to confirm the District would have a quorum for the meeting. Mr. Paris , Mr. Schademan and Dr. Levey will be in attendance.	

District Engineer –	
Mr. Newton presented the Construction Contract Status Memorandum (Exhibit A). Infrastructure Phase 1A is being paved and it should be complete in the next couple of months. It is a Developer constructed project and will be brought back to the Board in an acquisition package. The District already acquired the right of
way and easements necessary. It has been platted and the District will be	

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acquiring the physical improvements within the right of way. The traffic signal for Master Infrastructure Phase 1 was already discussed. Phase 1B is also under construction as a Developer constructed project that the District will ultimately be acquired as part of the District’s CIP. Master Infrastructure Phase 1C was just discussed. Phase 1D and the offsite force main are currently out to bid and a recommendation will be brought to the Board at the next meeting. Street A Phase 1, also known as Pearson Avenue, is still in permitting and is another project the Developer intends to construct that the District will eventually acquire as part of the District’s CIP.

Construction Supervisor –	No Report

TENTH ORDER OF BUSINESS		Supervisor and Audience Comments & Adjournment

There were no Supervisor requests or audience comments. Dr. Levey requested a motion to adjourn.

On Motion by Mr. Schademan, second by Mr. Paris, with all in favor, the February 16, 2021, meeting of the Board of Supervisors for the Poitras East Community Development District was adjourned.

 	_	_	 	_	_ Secretary/Assistant Secretary		Chair/Vice Chair

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EXHIBIT A

MEMORANDUM

DATE:	February 16, 2021

TO:	Poitras East Community Development District Board of Supervisors

FROM:	Donald W. McIntosh Associates, Inc.
District Engineer

RE:	Construction Contract Status

Dear Board Members,

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity.

Master Infrastructure Phase 1A – Jr. Davis Construction Company, Inc.
(Note: this construction contract is between TDCP and JDC)

Construction Status: Project right-of-way and easements have been acquired by the District and the final plat dedicating the right-of-way to the public has been recorded.

Change Order (C.O.) Status: None

Recommended Motion: None.

Narcoossee/Luminary Traffic Signal – Contractor TBD

Construction Status: The master developer has requested that the District construct the traffic signal at the intersection of Narcoossee Road and Luminary Boulevard. This will require a Request for Proposal since the District has not prequalified contractors for traffic signal installation. The signal design has been completed by Kittelson & Associates and has been approved by Orange County.

Change Order (C.O.) Status: None

Recommended Motion: Authorize District staff to advertise a Request for Proposal for construction of a traffic signal at the intersection of Narcoossee Road and Luminary Boulevard.

Master Infrastructure Phase 1B – Jr. Davis Construction Company, Inc.
(note: this construction contract is between TDCP and JDC)

Construction Status: Construction has commenced by the master developer and underground utilities are being installed.

F:\Proj2017\17170\ENGadmin\C\ec043 Construction Memo 2-16-21.docx

Memorandum
Re:	Poitras East Community Development District Construction Contract Status
February 16, 2021
Page 2

Change Order (C.O.) Status: None

Recommended Motion: None.

Master Infrastructure Phase 1C – Contractor TBD

Construction Status: The master developer has requested that the District proceed with the construction of this project. District staff has recommended to the Greeneway Improvement District Board that they delegate to the Poitras East District the management of Greeneway’s construction project known as Centerline Drive Phase 2 (aka Segment F). This is a logical and efficient relationship because Centerline Drive Segment F (a GID project) is a continuation of Centerline Drive Segment G (part of PECDD’s Master Infrastructure Phase 1C project).

Change Order (C.O.) Status: None

Recommended Motion: Authorize District staff to advertise both Master Infrastructure Phase 1C and Centerline Drive Phase 2 (aka Segment F) for bid and direct District counsel to prepare the required agreement between the two districts.

Infrastructure Phase 1D – Contractor TBD

Construction Status: This project is currently out to bid and it is anticipated that the Construction Committee will be bringing a recommendation to the Board at their March meeting.

Change Order (C.O.) Status: None

Recommended Motion: None.

Off-Site Force Main to Tavistock Lakes Boulevard – Contractor TBD

Construction Status: This project is currently out to bid and it is anticipated that the Construction Committee will be bringing a recommendation to the Board at their March meeting.

Change Order (C.O.) Status: None

Recommended Motion: None.

F:\Proj2017\17170\ENGadmin\C\ec043 Construction Memo 2-16-21.docx

Memorandum
Re:	Poitras East Community Development District Construction Contract Status
February 16, 2021
Page 3

Street A Phase 1 (aka Preston Avenue) – Contractor TBD

Construction Status: This project is still in permitting and is intended to be constructed by the master developer due to its close association with Master infrastructure Phase 1B and the adjacent subdivision construction in Parcel N-3, both of which are being constructed by the master developer.

Change Order (C.O.) Status: None

Recommended Motion: None.

Should there be any questions, please do not hesitate to call. Thank you.
End of memorandum. c:	Larry Kaufmann
Matt McDermott Chris Wilson Dan Young Tarek Fahmy

F:\Proj2017\17170\ENGadmin\C\ec043 Construction Memo 2-16-21.docx

Poitras East Community Development District

Fiscal Year 2022 Operations & Maintenance Budget

Poitras East CDD
FY 2022 Proposed O&M Budget

Actual Through	Year To Date

Anticipated Mar.	
Anticipated FY	
02/28/2021	- Sep.	2021 Total	

FY 2021
Adopted Budget

FY 2022
Proposed Budget

Revenues
Developer Contributions
Net Revenues

Supervisor Fees	$	800.00		
D&O Insurance	2,421.00									
Trustee Services	-									
Management	14,583.35									
Engineering	1,250.00									
Dissemination Agent	-									
District Counsel	12,498.50									
Assessment Administration	-									
Reamortization Schedules	-									
Audit	-									
Travel and Per Diem	-									
Telephone	-									
Postage & Shipping	33.66									
Copies	-									
Legal Advertising	2,726.29									
Miscellaneous	40.16									
Web Site Maintenance	925.00									
Dues, Licenses, and Fees	175.00									
Total General & Administrative
Expenses	$	35,452.96									

General & Administrative Expenses

Field Operations
Electric Utility Services
Electric
Water-Sewer Combination Services
Water Reclaimed
Other Physical Environment
General Insurance
Property & Casualty Insurance Other Insurance
Irrigation Repairs
Landscaping Maintenance & Material Tree Trimming
Flower & Plant Replacement Contingency
Hurricane Cleanup
Road & Street Facilities Entry and Wall Maintenance Hardscape Maintenance Streetlights
Accent Lighting Alleyway Maintenance Liftstation Maintenance
Parks & Recreation
Personnel Leasing Agreement
Reserves
Infrastructure Capital Reserve Alleyway Reserve
Total Field Operations Expenses

Total Expenses

Net Income (Loss)

$	94,562.25	$     164,002.08	$	258,564.33

$     164,002.08	$	258,564.33	$	361,225.00		$	368,575.00	

$	1,400.00	
$	2,200.00	
$	
4,800.00		
$	
4,800.00	
-	2,421.00		3,000.00			3,000.00	
-	-		6,000.00			6,000.00	
20,416.65	35,000.00		35,000.00			35,000.00	
1,750.00	3,000.00		12,000.00			12,000.00	
5,000.00	5,000.00		5,000.00			5,000.00	
17,497.90	29,996.40		25,000.00			25,000.00	
7,500.00	7,500.00		7,500.00			7,500.00	
500.00	500.00		500.00			250.00	
3,000.00	3,000.00		6,000.00			6,000.00	
291.67	291.67		500.00			300.00	
58.33	58.33		100.00			50.00	
47.12	80.78		500.00			500.00	
291.67	291.67		500.00			1,000.00	
3,816.81	6,543.10		10,000.00			12,500.00	
56.22	96.38		9,000.00			9,000.00	
1,775.00	2,700.00		2,700.00			2,700.00	
-	175.00		175.00			175.00	
$	63,401.37	$	98,854.33	$	128,275.00		$	130,775.00	

$	1,458.33	

$	1,458.33	

$	

2,500.00		

$	

5,000.00	
5,833.33	5,833.33		10,000.00			10,000.00	
-	2,960.00		3,200.00			3,200.00	
-	-		1,500.00			1,500.00	
-	-		250.00			100.00	
5,833.33	5,833.33		10,000.00			10,000.00	
43,750.00	43,750.00		75,000.00			75,000.00	
2,916.67	2,916.67		5,000.00			5,000.00	
5,833.33	5,833.33		10,000.00			10,000.00	
5,833.33	5,833.33		10,000.00			10,000.00	
20,000.00	20,000.00		20,000.00			20,000.00	
1,750.00	1,750.00		3,000.00			3,000.00	
2,916.67	2,916.67		5,000.00			5,000.00	
17,500.00	17,500.00		30,000.00			30,000.00	
291.67	291.67		500.00			500.00	
5,833.33	5,833.33		10,000.00			10,000.00	
-	-		-			2,500.00	
7,000.00	12,000.00		12,000.00			12,000.00	
20,000.00	20,000.00		20,000.00			20,000.00	
5,000.00	5,000.00		5,000.00			5,000.00	

$	94,562.25

$	-
- 2,960.00
-
-
-
-
-
-
-
-

-
-
-
-
-
- 5,000.00
-
-

$	7,960.00	$     151,750.00	$	159,710.00

$	43,412.96	$     215,151.37	$	258,564.33

$	51,149.29	$	(51,149.29)	$	-

$   361,225.00

$   232,950.00

$   361,225.00

$	-

$   368,575.00

$   237,800.00

$   368,575.00

$	-

Page 1 of 1

Poitras East Community Development District

Award of Master Infrastructure Phase 1D and Off-Site Force Main Projects

Poitras East Community Development District

Construction Committee Recommendation

PHASE 1

*

D POITRAS COMMUNITY DEVELOPMENT DISTRICT
■ ■ ■ = MASTER INFRASTRUCTURE IMPROVEMENTS
= TRAFFIC SIGNAL
LS	= LIFT STATION SITE

Poitras East Master
Infrastructure Phase 1D

Poitras Off-Site
Force Main Extension

ADD ROUNDABOUT

POITRAS   BAST COJIJIUNITY DEVELOPJIENT	DISTBICT
JfXBIBIT C
PHASE  1  IJIPBOVEJIENTS

0
0
0
,-

LAKE NONA MIDDLE SCHOOL

PUBLIX

TAVISTOCK LAKES BLVD

LUMINARY BOULEVARD

BOGGY CREEK ROAD (PUBLIC ROAD)

===

ENGINEERS	PLANNERS	SURVEYORS
2200 PARK AVENUE NORTH, WINTER PARK. FL 327B9 407.B44.4D8B

MAY 19    2020	SHEET 1 OF 2

LI ••

"!4u DONALD W. MCINTOSH ASSOCIATES, INC.

RESIDENTIAL ROADWAYS AND TRACTS ARE DIAGRAMMATIC AND SUBJECT TO CHANGE

Printed;    Wed 13-May-2020  - 08:.fOAM
F:\ProJ2017\17170\EDWG\Exhlblts\Engln CIP Ropt 2020\17170.	BASE:-CDD 051920.dwg

BID SUMMARY
POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT
POITRAS EAST MASTER INFRASTRUCTURE PHASE 1D AND POITRAS OFF-SITE FORCE MAIN EXTENSION
Bids Received: 3/5/2021

Poitras East Master Infrastructure Ph. 1D	Poitras Off-Site Force Main Extension	Combined Bid	

Jr. Davis Construction
$2,900,282.54

JMHC, Inc.
$3,209,368.50

Hubbard Construction Company
$3,537,539.28	
JMHC, Inc.
$1,057,724.00

Hubbard Construction Company
$1,156,965.98

Jr. Davis Construction
$1,282,882.70	
Jr. Davis Construction
$4,183,165.24
340 calendar days to complete

JMHC, Inc.
$4,267,092.50
300 calendar days to complete

Hubbard Construction Company
$4,694,505.26
343 calendar days to complete	

Low Combined Bid if Master Infrastructure (Jr. Davis) and Force Main Extension (JMHC) awarded separately: $3,958,006.54 ( ∆ $225,158.70).

H:\CDD Directory\46‐Lake Nona\07‐ Poitras East\13‐ Miscellaneous\14‐ Construction\Master Infastructure Phase 1C\2021‐03‐10 Master Infra 1D and Off‐SIte Force Main Proposals and Bid Tabs\ep034 BID SUMMARY

Poitras East Community Development District

Fee Agreement with Bryant Miller Olive for Bond Counsel Services
(provided under separate cover)

Poitras East Community Development District

Acquisition of Poitras East Master Infrastructure Phase 1A Improvements

BILL OF SALE

KNOW ALL MEN BY THESE PRESENTS, that TDCP, LLC, a Florida limited liability company, whose address for purposes hereof is 6900 Tavistock Lakes Boulevard, Suite 200, Orlando, Florida 32827 (“Seller”), and in consideration of the sum of Ten Dollars ($10.00) and other valuable consideration, to it paid by the Poitras East Community Development District, a local unit of special- purpose government established pursuant to Chapter 190, Florida Statutes (“District”) whose address is 12051 Corporate Boulevard., Orlando, Florida 32817, the receipt whereof is hereby acknowledged, has granted, bargained, sold, transferred and delivered, and by these presents does grant, bargain, sell, transfer, and deliver unto the District, its successors and assigns, the following described property, assets and rights, to-wit:
Any and all of the improvements known as Poitras East Master Infrastructure Phase 1A lying within that certain right of way tract (Parcel 1) and lift station tract (Parcel 2) recorded on the plat of Luminary Boulevard Phase 1A in Plat Book 104, Page 97, Public Records of Orange County, Florida, and within the attendant access and utility easements, including paving, curbing, sidewalks, trails, drainage pipes, wastewater pipes, wastewater lift station, potable water mains, reuse water mains, inlets, manholes, landscaping, irrigation and other attendant improvements and appurtenances constructed in connection therewith. The attendant easements referenced above include the following:

Sanitary Sewer Easement (O.R. Doc. #20200584446)
Access Easement (O.R. Doc. #20200596083)
Sanitary Sewer Easement (O.R. Doc. #20200596084)
Sanitary Sewer and Reclaimed Water Easement (O.R. Doc. #20200596085)
Sanitary Sewer Easement (O.R. Doc. #20200596086)
Reclaim Water Easement (O.R. Doc. #20200596087)

TO HAVE AND TO HOLD all of the foregoing unto the District, its successors and assigns, for its own use forever, free and clear and discharged of and from any and all obligations, claims or liens.
AND the Seller does hereby covenant to and with the District, its successors and assigns, that they are the lawful owners of the above-described personal property and assets; that said personal property and assets are free from all liens and encumbrances; that Seller has good right to sell said personal property and assets; that all contractors, subcontractors and material men furnishing labor or materials relative to the construction of the personal property and assets have been paid in full; and that Seller will warrant and defend the sale of its said personal property and assets hereby made, unto the District, its successors and assigns, against the lawful claims and demands of all persons whosoever.

[Remainder of page intentionally left blank]

1

IN WITNESS WHEREOF, the District has caused this instrument to be executed in its name this	day of	, 2021.

Signed, sealed and delivered in the presence of:

TDCP, LLC,
a Florida limited liability company

Witnessed:

Print Name:		By: 	
Print Name:  	 Print Title:  	
Print Name:  	

STATE OF FLORIDA COUNTY OF  	

I hereby certify that on this day, by means of ▢ physical presence or ▢ online notarization, an
officer duly authorized to take acknowledgments, personally appeared	as
 	 of TDCP, LLC, a Florida limited liability company, on behalf of the company, who executed the foregoing instrument, acknowledged before me that he executed the same on behalf of the foregoing entity and was identified in the manner indicated below.

Witness my hand and official seal this	day of	, 2021.

Notary Public

Personally known: 	 Produced Identification: 	 Type of Identification: 	

2

Poitras East Community Development District

Payment Authorization Nos. 96 – 98

Poitras East Community Development District

Payment Authorization #096
2/12/2021

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
Berman Construction
Administrator & Irrigation Specialist				
		10650	$	1,000.00	
2	Hopping Green & Sams
General Counsel Through 12/31/2020				
		120151	$	1,764.50	
3	Orlando Sentinel
Legal Advertising on 01/29/2021				
		OSC31728214	$	473.76	
4	PFM Group Consulting
January Reimbursables				
		OE-EXP-02-41	$	5.25	
5	VGlobalTech
February Website Maintenance				
		2366	$	125.00	
		
TOTAL	
$	
3,368.51	

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard
Orlando, FL 32817

Poitras East Community Development District

Payment Authorization #097
2/19/2021

Item
No.	Payee	Invoice
Number	General
Fund	

1	
Donald W McIntosh Associates
Engineering Services Through 01/29/2021	

40757	

$	250.00	
2	PFM Group Consulting
DM Fee: February 2021	
DM-02-2021-0040	
$ 2,916.67	
3	Supervisor Fees - 02/16/2021 Meeting
Richard Levey	
--	
$	200.00	
		
TOTAL	
$ 3,366.67	

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard
Orlando, FL 32817

Poitras East Community Development District

Payment Authorization #098
2/26/2021

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
Orlando Sentinel				
	Legal Advertising on 02/09/2021	OSC32387685	$	346.25	
		
TOTAL	
$	
346.25	

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard
Orlando, FL 32817

Poitras East Community Development District

Work Authorization/Proposed Services
(if applicable)

Poitras East Community Development District

District’s Financial Position and Budget to Actual YTD

Poitras East CDD
Statement of Financial Position As of 2/28/2021

General Fund

Debt Service

	Fund	

Assets		

$63,314.07		
1,820.00		
	$64,003.08	
	231.84	
$65,134.07	$64,234.92	
$65,134.07	$64,234.92	

Liabilities and Net Assets		

$7,532.92 1,820.00		
$9,352.92	$0.00	
$9,352.92	$0.00	

($63,275.11)		
67,906.97		
51,149.29		
	$33,175.73 31,059.19	
$55,781.15	$64,234.92	
$65,134.07	$64,234.92	

Capital Projects	Total Fund

Current Assets
General Checking Account
Accounts Receivable - Due from Developer Series 2020 Debt Service Reserve
Series 2020 Interest Total Current Assets

Total Assets

Current Liabilities Accounts Payable Deferred Revenue Accounts Payable
Total Current Liabilities

Total Liabilities

Net Assets
Net Assets, Unrestricted
Net Assets - General Government
Current Year Net Assets - General Government

Net Assets, Unrestricted
Current Year Net Assets, Unrestricted

Net Assets, Unrestricted
Current Year Net Assets, Unrestricted

Total Net Assets

Total Liabilities and Net Assets

$0.00		$63,314.07 1,820.00
64,003.08
231.84

$129,368.99	
$0.00		$129,368.99	

$1,092.00

$1,092.00		

$7,532.92 1,820.00
1,092.00

$10,444.92	
$1,092.00		$10,444.92	

($11,586.21) 10,494.21

($1,092.00)		

($63,275.11) 67,906.97
51,149.29

33,175.73
31,059.19

(11,586.21)
10,494.21

$118,924.07	
			
$0.00		$129,368.99	

Page 1 of 1

Poitras East CDD Statement of Activities As of 2/28/2021	
	
General Fund		
Debt Service Fund		
Capital Projects Fund		
Total	

Revenues								
Developer Contributions	$94,562.25						$94,562.25	
Inter-Fund Group Transfers In			$0.29				0.29	
Debt Proceeds			30,827.51				30,827.51	
Inter-Fund Transfers In					($0.29)		(0.29)	
Debt Proceeds					354,516.27		354,516.27	
Total Revenues	

$94,562.25		

$30,827.80		

$354,515.98		

$479,906.03	
Expenses								
Supervisor Fees	$800.00						$800.00	
D&O Insurance	2,421.00						2,421.00	
Management	14,583.35						14,583.35	
Engineering	1,250.00						1,250.00	
District Counsel	12,498.50						12,498.50	
Postage & Shipping	33.66						33.66	
Legal Advertising	2,726.29						2,726.29	
Miscellaneous	40.16						40.16	
Web Site Maintenance	925.00						925.00	
Dues, Licenses, and Fees	175.00						175.00	
General Insurance	2,960.00						2,960.00	
Personnel Leasing Agreement	5,000.00						5,000.00	
Engineering					$34,441.20		34,441.20	
District Counsel					4,971.50		4,971.50	
Legal Advertising					509.07		509.07	
Contingency					304,100.00		304,100.00	
Total Expenses	

$43,412.96		

$0.00		

$344,021.77		

$387,434.73	
Other Revenues (Expenses) & Gains (Losses)								
Interest Income			$231.39				$231.39	
Total Other Revenues (Expenses) & Gains (Losses)	$0.00		$231.39		$0.00		$231.39	
Change In Net Assets	$51,149.29		$31,059.19		$10,494.21		$92,702.69	

Net Assets At Beginning Of Year	
$4,631.86		
$33,175.73		
($11,586.21)		
$26,221.38	

Net Assets At End Of Year	
$55,781.15		
$64,234.92		
($1,092.00)		
$118,924.07	

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Poitras East CDD	
Budget to Actual	
For the Month Ending 02/28/2021	
Year To Date	
											FY 2021	
		Actual			Budget			Variance	Adopted	
											Budget	

Revenues												
Developer Contributions	$	94,562.25		$	150,510.42		$	(55,948.17)		$	361,225.00	
Net Revenues	$	94,562.25		$	150,510.42		$	(55,948.17)		$	361,225.00	
General & Administrative Expenses												
Supervisor Fees	$	800.00		$	2,000.00		$	(1,200.00)		$	4,800.00	
D&O Insurance		2,421.00			1,250.00			1,171.00			3,000.00	
Trustee Services		-			2,500.00			(2,500.00)			6,000.00	
Management		14,583.35			14,583.33			0.02			35,000.00	
Engineering		1,250.00			5,000.00			(3,750.00)			12,000.00	
Dissemination Agent		-			2,083.33			(2,083.33)			5,000.00	
District Counsel		12,498.50			10,416.67			2,081.83			25,000.00	
Assessment Administration		-			3,125.00			(3,125.00)			7,500.00	
Reamortization Schedules		-			208.33			(208.33)			500.00	
Audit		-			2,500.00			(2,500.00)			6,000.00	
Travel and Per Diem		-			208.33			(208.33)			500.00	
Telephone		-			41.67			(41.67)			100.00	
Postage & Shipping		33.66			208.33			(174.67)			500.00	
Copies		-			208.33			(208.33)			500.00	
Legal Advertising		2,726.29			4,166.67			(1,440.38)			10,000.00	
Miscellaneous		40.16			3,750.01			(3,709.85)			9,000.00	
Web Site Maintenance		925.00			1,125.00			(200.00)			2,700.00	
Dues, Licenses, and Fees		175.00			72.92			102.08			175.00	
Total General & Administrative Expenses	$	35,452.96		$	53,447.92		$	(17,994.96)		$	128,275.00	

Field Operations												
Electric Utility Services												
Electric	$	-		$	1,041.67		$	(1,041.67)		$	2,500.00	
Water-Sewer Combination Services												
Water Reclaimed		-			4,166.67			(4,166.67)			10,000.00	
Other Physical Environment												
General Insurance		2,960.00			1,333.33			1,626.67			3,200.00	
Property & Casualty Insurance		-			625.00			(625.00)			1,500.00	
Other Insurance		-			104.17			(104.17)			250.00	
Irrigation Repairs		-			4,166.67			(4,166.67)			10,000.00	
Landscaping Maintenance & Material		-			31,250.00			(31,250.00)			75,000.00	
Tree Trimming		-			2,083.33			(2,083.33)			5,000.00	
Flower & Plant Replacement		-			4,166.67			(4,166.67)			10,000.00	
Contingency		-			4,166.67			(4,166.67)			10,000.00	
Hurricane Cleanup		-			8,333.33			(8,333.33)			20,000.00	
Road & Street Facilities												
Entry and Wall Maintenance		-			1,250.00			(1,250.00)			3,000.00	
Hardscape Maintenance		-			2,083.33			(2,083.33)			5,000.00	
Streetlights		-			12,500.00			(12,500.00)			30,000.00	
Accent Lighting		-			208.33			(208.33)			500.00	
Alleyway Maintenance		-			4,166.67			(4,166.67)			10,000.00	
Parks & Recreation												
Personnel Leasing Agreement		5,000.00			5,000.00			-			12,000.00	
Reserves												
Infrastructure Capital Reserve		-			8,333.33			(8,333.33)			20,000.00	
Alleyway Reserve		-			2,083.33			(2,083.33)			5,000.00	
Total Field Operations Expenses	$	7,960.00		$	97,062.50		$	(89,102.50)	$ 232,950.00	

Total Expenses	
$	
43,412.96		
$	
150,510.42		
$	
(107,097.46)		
$	
361,225.00	
												
Net Income (Loss)	$	51,149.29		$	-		$	51,149.29		$	-	
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