Poitras East Community Development District
3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817; Phone: 407-723-5900 http://poitraseastcdd.com/

The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Poitras East Community Development District (“District”), scheduled to be held at 4:00 p.m. on Tuesday, August 17, 2021 at Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd, Orlando, FL 32827. A quorum will be confirmed prior to the start of the meeting.

District Staff, please use the following information to join via the computer or the conference line: Phone: 1-844-621-3956	Computer: pfmgroup.webex.com Participant Code: 796 580 192#

BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Consideration of the Minutes of the July 7, 2021 Special Board of Supervisors’ Meeting
(provided under separate cover)
Consideration of the Minutes of the July 20, 2021 Board of Supervisors’ Meeting (provided under separate cover)
Consideration of Resolution 2021-05, Approving an Annual Meeting Schedule for Fiscal Year 2022

Business Matters
Consideration of Construction Committee Recommendations for Request for Qualifications from Contractors Interested in Providing Construction Services for Master Infrastructure Improvements (provided under separate cover)
Request to Advertise Invitation to Bid for Pearson Avenue Phase 2
Consideration of Acquisition of Right-of-Way for Master Infrastructure Phase 1C (provided under separate cover)
Consideration of Acquisition of Right-of-Way for Master Infrastructure Phase 1D (provided under separate cover)
Consideration of Acquisition of Right-of-Way for Pearson Avenue Phase 2 (provided under separate cover)
Consideration of Resolution 2021-06, Authorizing the District to Purchase Construction Materials
Public Hearing on the Adoption of the District’s Annual Budget
Public Comments and Testimony
Board Comments
Consideration of Resolution 2021-07, Adopting the Fiscal Year 2022 Budget and Appropriating Funds
Public Hearing on the Imposition of Special Assessments

Public Comments and Testimony
Board Comments
Consideration of Resolution 2021-08, Imposing Special Assessments and Certifying an Assessment Roll (exhibits provided under separate cover)
Ratification of Payment Authorization Nos. 115 – 116
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financial Position and Budget to Actual YTD

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Landscape Supervisor
Irrigation Supervisor
Supervisor Requests

Adjournment

Minutes of the July 7, 2021 Special Board of Supervisors’ Meeting
(provided under separate cover)

Minutes of the July 20, 2021 Board of Supervisors’ Meeting
(provided under separate cover)

Resolution 2021-05,
Approving an Annual Meeting Schedule for Fiscal Year 2022

RESOLUTION 2021-05

A RESOLUTION OF THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT DESIGNATING DATES, TIMES AND LOCATIONS FOR REGULAR MEETINGS OF THE BOARD OF SUPERVISORS OF THE DISTRICT AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT (“District”)
is a local unit of special-purpose government created and existing pursuant to Chapter 190,
Florida Statutes, being situated in City of Orlando, Florida; and

WHEREAS, the Board of Supervisors of the District (“Board”) is statutorily authorized to exercise the powers granted to the District; and

WHEREAS, all meetings of the Board shall be open to the public and governed by the provisions of Chapter 286, Florida Statutes; and

WHEREAS, the Board is statutorily required to file annually, with the local governing authority and the Florida Department of Economic Opportunity, a schedule of its regular meetings.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT:

Regular meetings of the District’s Board shall be held as provided on the schedule attached hereto as Exhibit A.

In accordance with Section 189.015(1), Florida Statutes, the District’s Secretary is hereby directed to file annually with Orange County a schedule of the District’s regular meetings.

This Resolution shall take effect immediately upon adoption.

Adopted this 17th day of August, 2021.

ATTEST:	POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairman

EXHIBIT A

Poitras East Community Development District Fiscal Year 2021-2022

The Board of Supervisors of the Poitras East Community Development District will hold its meetings for the Fiscal Year 2022 at the Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd., Orlando, Florida 32827 at           p.m. on the third Tuesday of each month unless otherwise noted below.

October 19, 2021
November 16, 2021
December 14, 2021
January 18, 2022
February 15, 2022
March 15, 2022
April 19, 2022
May 17, 2022
June 21, 2022
July 19, 2022
August 16, 2022
September 20, 2022

Construction Committee of the Boggy Creek, Greeneway, Midtown & Myrtle Creek Improvement Districts and the Poitras East Community Development District Fiscal Year 2020-2021

The Construction Committee of the Boggy Creek, Greeneway, Midtown and Myrtle Creek Improvement Districts and the Poitras East Community Development District will be meeting for the Fiscal Year 2022 in the office of Donald W. McIntosh Associates, Inc., 2200 Park Avenue North, Winter Park, FL 32789 at 3:30 p.m. every other week as follows:

October 7 & 21, 2021
November 4 & 18, 2021
December 2, 16 & 30, 2021
January 13 & 27, 2022
February 10 & 24, 2022
March 10 & 24, 2022
April 7 & 21, 2022
May 5 & 19, 2022
June 2, 16 & 30, 2022
July 14 & 28, 2022
August 11 & 25, 2022
September 8 & 22, 2022

Construction Committee Recommendations for Request for Qualifications from Contractors Interest in Providing Construction Services for Master Infrastructure Improvements
(provided under separate cover)

Invitation to Bid
for Pearson Avenue Phase 2

Poitras East Master Infrastructure Phase 1C

Poitras East Master Infrastructure Phase 1B

Poitras East Master Infrastructure Phase 1D

Poitras East Master
Infrastructure Phase 1A

Street A - Phase 1 (Pearson Avenue)

Poitras Off-Site
Force Main
Extension

Street A - Phase 2 (Pearson Avenue)

PHASE 1	POITRAS EAST
D POITRAS COMMUNITY DEVELOPMENT DISTRICT	COJIJIUNITY	DEVBLOPJIENT	DISTBICT
EXHIBIT C
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= TRAFFIC SIGNAL
LS	= LIFT STATION SITE
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MAY 19,   2020	SHEET 1 OF 2	

RESIDENTIAL ROADWAYS AND TRACTS ARE DIAGRAMMATIC  AND SUBJEC T TO CHANGE	J DONALD W. MCINTOSH ASSOCIATES, INC.
ENGINEERS	PLANNERS	SURVEYORS
2200 PARK AVENUE NORTH , WINTER PARK, FL 327B9 407 .644.4068	
Printed: Wed 13-May-2020 - 08: .f-OAM
F: \ Pro]2.017\ 17170\£DWG\ Exhlblts\ En9ln CIP Rept 2020\17170.	8,15£-CDD 051920.dwg

INVITATION TO BID

Poitras East Community Development District Pearson Avenue Phase 2

Notice is hereby given that sealed Bid Proposals from previously pre-qualified bidders will be received until 2:00 p.m. on the 1st day of October, 2021, by the Poitras East Community Development District, c/o District Engineer, Jeffrey
J. Newton, P.E., Donald W. McIntosh Associates, Inc., 2200 Park Avenue North, Winter Park, FL 32789, for the Pearson Avenue Phase 2 project in the Lake Nona development in the City of Orlando, Florida. Bids will be publicly opened at the address listed above after the 2:00 p.m. deadline.
As a public health precaution, all those who wish to attend the opening of the bids in person will be asked to wear a mask and socially distance. In light of social distancing requirements, there will be limited space for attendees to physically attend the meeting and only one representative from each bidder will be admitted. All others are welcome to attend through virtual means. To attend the meeting virtually, please call 1-844-621-3956 or log in via the computer at pfmgroup.webex.com and enter code 796580192#.
Scope of Work: The proposed project involves the paving, grading, drainage and utilities for approximately 1,570 LF of 2-lane undivided urban roadway and associated turn lane improvements on Boggy Creek Road.
ONLY PREVIOUSLY PRE-QUALIFIED BIDDERS WILL BE ALLOWED TO SUBMIT BID PROPOSALS
ON THIS PROJECT. In the event that a change in the status of a pre-qualified bidder has occurred, including a change of ownership or any other change which materially affects an element the District considered when initially qualifying contractors, the pre-qualified bidder must provide written notice of such change to the District within its Bid Proposal.
The District has the right to reject any and all proposals, make modifications to the work, and waive any minor informalities and irregularities in proposals as they deem appropriate, if they determine in their discretion that it is in the best interest of the District to do so. Each proposal shall be accompanied by a Bid Bond in an amount not less than 5% of the total bid to be retained as liquidated damages in the event the Successful Bidder fails to execute the Agreement and file the required bonds and insurance within fourteen (14) calendar days after the receipt of the Notice of Award. A Performance and Payment Bond will also be required.
Any previously pre-qualified bidder who wishes to protest the scope of work and selection criteria shall file with the District a written notice of protest within seventy-two (72) hours after receipt of the proposed project plans and specifications or other contract documents, and shall file a formal written protest with the District within seven (7) calendar days after the date of timely filing the initial notice of protest. Filing will be perfected and deemed to have occurred upon receipt by the District Manager, PFM Group Consulting LLC, 3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object to or protest the contents of the Engineer’s Bidding Documents. The formal written protest shall state with particularity the facts and law upon which the protest is based.
Electronic copies of the Engineer’s Bidding Documents may be downloaded by pre-qualified Contractors from Donald
W. McIntosh Associates, Inc., 2200 Park Avenue North, Winter Park, FL 32789 (Phone 407-644-4068) at no cost. Each set will contain the Contract Documents and Construction Plans.
Any and all questions relative to this project shall be directed in writing only to Jeffrey J. Newton, P.E. of Donald W. McIntosh Associates, Inc. at 2200 Park Avenue North, Winter Park, FL 32789 not later than 5:00 p.m. on the 22nd day of September 2021.

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT
Jennifer Walden, District Manager Run Date: Friday, August 27, 2021

Acquisition of Right-of-Way for Master Infrastructure Phase 1C
(provided under separate cover)

Acquisition of Right-of-Way for Master Infrastructure Phase 1D
(provided under separate cover)

Acquisition of Right-of-Way for Pearson Avenue Phase 2
(provided under separate cover)

Resolution 2021-06, Authorizing the District to Purchase
Construction Material

RESOLUTION 2021-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AN INDIVIDUAL DESIGNATED BY THE BOARD OF SUPERVISORS TO ACT AS THE DISTRICT’S PURCHASING AGENT FOR THE PURPOSE OF PROCURING, ACCEPTING, AND MAINTAINING ANY AND ALL CONSTRUCTION MATERIALS NECESSARY FOR THE CONSTRUCTION, INSTALLATION, MAINTENANCE OR COMPLETION OF THE DISTRICT’S INFRASTRUCTURE IMPROVEMENTS AS PROVIDED IN THE DISTRICT’S ADOPTED IMPROVEMENT PLAN; PROVIDING FOR THE APPROVAL OF A WORK AUTHORIZATION; PROVIDING FOR PROCEDURAL REQUIREMENTS FOR THE PURCHASE OF MATERIALS; APPROVING THE FORM OF A PURCHASE REQUISITION REQUEST; APPROVING THE FORM OF A PURCHASE ORDER; APPROVING THE FORM OF A CERTIFICATE OF ENTITLEMENT; AUTHORIZING THE PURCHASE OF INSURANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Poitras East Community Development District (“District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

WHEREAS, Chapter 190, Florida Statutes, authorizes the District to construct, install, operate and/or maintain systems and facilities for certain basic infrastructure; and

WHEREAS, the District’s Board of Supervisors (“Board”), upon recommendation of the District Engineer, has adopted an improvement plan for the construction and installation of certain infrastructure improvements within the District (“Improvements”); and

WHEREAS, the District has or will enter into various construction contracts for the construction and installation of the Improvements (“Construction Contract(s)”); and

WHEREAS, the Construction Contracts allow, or will be amended to allow, for the direct purchase by the District of certain construction materials necessary for those contracts; and

WHEREAS, the District has determined that such direct purchase of construction materials will provide a significant construction cost reduction that is in the best interest of the District; and

WHEREAS, the District desires to have a District representative who is familiar with the project and who is knowledgeable in the area of procuring and handling construction materials act as its representative.

1

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1.      The District Engineer, the District Manager or another individual as shall be appointed by the Board (“Purchasing Agent”) shall have the full authority of the District to issue purchase orders or enter into purchase agreements on behalf of the District at such times and intervals as it determines necessary for the timely receipt of construction materials required by the Contractor for the prosecution of the construction project.

SECTION 2. The Purchasing Agent shall purchase on behalf of the District only those materials identified in the Construction Contracts and in amounts not to exceed 10% above the cost amount contained therein.

SECTION 3. The Purchasing Agent shall be authorized to purchase on behalf of the District any additional construction materials that are identified in a schedule of values associated with any change order(s) to the Construction Contracts or that of any subcontractor to the Contractor which is approved by the District.

SECTION 4. Should the District Engineer act as the Purchasing Agent for any given Construction Contract, a work authorization of the District Engineer, a form of which is attached hereto as Exhibit A, is hereby approved and/or ratified, and the District Engineer shall be paid such reasonable fees, costs and expenses, related to its actions as the District’s Purchasing Agent as provided for in the District Engineer’s agreement with the District.

SECTION 5. The Purchasing Agent is further authorized to take any other administrative actions that are consistent with his/her duties as the Purchasing Agent, including but not limited to, negotiating for lower prices on materials from other suppliers, arranging for the storage, delivery, and protection of purchased materials, and sending and receiving notices and releases as are required by law.

SECTION 6. The District Manager is hereby directed to purchase Builders All Risk Insurance on behalf of the District and with the District as the named insured in such amounts as are necessary to cover the estimated costs of the construction materials pursuant to the Construction Contract.

SECTION 7. Unless otherwise provided in a written contract between the District and a particular contractor, the procurement procedures and its exhibits, attached hereto as Composite Exhibit B and incorporated herein by reference, are hereby approved and/or ratified, and shall be used by the Purchasing Agent for the purchase of construction materials on behalf of the District.

SECTION 8. The actions of current and prior members of the Board and District staff in effectuating the District’s direct purchase of materials relative to the Construction Contracts, including but not limited to the execution of any documents related therewith, are hereby determined to be in accordance with the prior authorizations of the District’s Chairperson and/or the Board, and are hereby ratified, approved and confirmed all respects.

SECTION 9. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 10. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED this 17th day of August, 2021.

ATTEST:	POITRAS EAST COMMUNITY
DEVELOPMENT DISTRICT

By:		By: 	
Secretary/Assistant Secretary	Chairperson / Vice Chairperson

Exhibit A:	Form of Work Authorization
Exhibit B:	Procurement Procedures for Owner Purchased Material

3

EXHIBIT A

Work Authorization
 	, 20  

Board of Supervisors
Poitras East Community Development District 3501 Quadrangle Boulevard, Suite 270
Orlando, Florida 32817

Subject: Work Authorization Number  	
Poitras East Community Development District

Dear Chairperson, Board of Supervisors:

Donald W. McIntosh Associates, Inc. (“Engineer”) is pleased to submit this work authorization to provide engineering services for the Poitras East Community Development District (“District”). We will provide

these services pursuant to our current agreement dated    	 Agreement”) as follows:

(“Engineering

Scope of Work
The Engineer will act as Purchasing Agent for the District with respect to the direct purchase of construction materials for the District’s Improvements in accordance with the procurement procedures adopted by the Board of Supervisors.

Compensation
The Engineer will be compensated for this work at the hourly rates established pursuant to the Engineering Agreement.

Other Direct Costs
Other direct costs include items such as printing, drawings, travel, deliveries, et cetera, pursuant to the Engineering Agreement.

This work authorization, together with the Engineering Agreement, represents the entire understanding between the District and the Engineer with regard to the referenced services and supersedes any previously executed proposal or agreement related to the provision of such services. If you wish to accept this work authorization, please sign where indicated and return to our office. Thank you for the opportunity to be of service.

APPROVED AND ACCEPTED	Sincerely,

By:		By: 	
Authorized Representative of District	Donald W. McIntosh Associates, Inc.
Date:		Date:  	

COMPOSITE EXHIBIT B

PROCUREMENT PROCEDURES FOR OWNER PURCHASED MATERIAL

Purchase Requisition Request Forms. Prior to CONTRACTOR ordering construction materials, OWNER’s Purchasing Agent shall prepare and forward to CONTRACTOR a list of materials that the OWNER intends to purchase directly. CONTRACTOR prepares separate Purchasing Requisition Request Form for each supplier in the form attached hereto as Attachment 1, specifically identifying the construction materials which CONTRACTOR plans to order from each supplier.

Purchase Orders. After receipt of the Purchasing Requisition Request Form, the OWNER’s Purchasing Agent shall prepare Purchase Orders in the form attached hereto as Attachment 2, for construction materials which the OWNER, in its sole discretion, wishes to purchase directly. Purchase Orders shall require that the supplier provide required shipping and handling insurance. Pursuant to the Purchase Order, the supplier will provide the CONTRACTOR the required quantities of construction material at the price established in the supplier’s quote less any associated sales tax.

Certificate of Entitlement. The OWNER’s Purchasing Agent shall execute a separate Certificate of Entitlement for each Purchase Order in the form attached hereto as Attachment 3 and furnish a copy of same to the supplier and to the CONTRACTOR in accordance with Section 4. Each Certificate of Entitlement must have attached thereto the corresponding Purchase Order.

Each Certificate of Entitlement shall acknowledge that if the Department of Revenue determines the purchase is not a tax exempt purchase by a governmental entity, then the governmental entity will be responsible for any tax, penalties and interest determined to be due.

Each Certificate of Entitlement shall affirm that: (1) the attached Purchase Order is being issued directly to the vendor supplying the tangible personal property the CONTRACTOR will use in the identified public works; (2) the vendor’s invoice will be issued directly to the governmental entity; (3) payment of the vendor’s invoice will be made directly by the governmental entity to the vendor from public funds; (4) the governmental entity will take title to the tangible personal property from the vendor at the time of purchase or of delivery by the vendor; and (5) the governmental entity assumes the risk of damage or loss at the time of purchase or delivery by the vendor.

Transmission of Certificate of Entitlement and Attached Purchase Order. OWNER’s Purchasing Agent shall forward each Certificate of Entitlement, together with the attached Purchase Order, to CONTRACTOR and to supplier. Promptly upon receipt of the Owner Purchased Materials specified in each Purchase Order, CONTRACTOR shall verify the purchase of the Owner Purchased Materials in accordance with the terms of the Purchase Order and in a manner to assure timely delivery of the Owner Purchased Materials.

Reduction in Contract Price. The materials portion for any pay item containing Owner Purchased Materials will be held in abeyance until all Owner Purchased Materials have been delivered and installed. Once all Owner Purchased Materials have been delivered and installed,

and the CONTRACTOR has received an approved pay application for one hundred percent (100%) of the installation cost for these materials, a deductive change order will be processed in the actual amount of the materials purchased directly by the OWNER, plus any sales taxes that would have been charged had the CONTRACTOR purchased the materials.

Upon approval of the deductive change order by the OWNER, the CONTRACTOR may include the cost of materials and the amount of the deductive change order in the next pay application.

The intent of this provision is to cause the contract price to be reduced by the amount OWNER pays for Owner Purchased Materials plus the amount of applicable sales tax that would have been paid for such construction materials, had the CONTRACTOR or any other non-tax exempt entity purchased the construction materials. All savings of sales taxes shall accrue solely to the benefit of OWNER, and CONTRACTOR shall not benefit whatsoever from savings of any such taxes.

Payment for Owner Purchased Materials. In order to arrange for the prompt payment to suppliers, the CONTRACTOR shall provide to the OWNER’s Purchasing agent the bills of lading for delivered materials within fifteen (15) calendar days of receipt of said Owner Purchased Materials. Upon request, CONTRACTOR shall provide a copy of the applicable Purchase Orders, invoices, delivery tickets, written acceptance of the delivered items, and such other documentation as may be reasonably required by the OWNER’s Purchasing Agent. Upon receipt of the appropriate documentation, the OWNER will make payment to each supplier. The CONTRACTOR agrees to assist the OWNER to immediately obtain appropriate partial or final release of waivers.

OWNER shall be responsible for the full payment of all valid and due invoices for Owner Purchased Materials and shall not be entitled to retain the standard five percent (5%) amount of the progress payment.

CONTRACTOR shall affirm that the vendor supplying the Owner Purchased Materials is not also the installer of the Owner Purchased Materials. CONTRACTOR shall further affirm that the installer of the Owner Purchased Materials did not manufacture, fabricate or furnish the Owner Purchased Materials.

CONTRACTOR Responsibilities. CONTRACTOR shall be fully responsible for all matters relating to ordering, storing, protecting, receipt, and handling for all construction materials including Owner Purchased Materials, in accordance with these procedures including, but not limited to, verifying correct quantities, verifying documents of orders in a timely manner, coordinating purchases, providing and obtaining all warranties and guarantees required by the contract documents, inspection and acceptance on behalf of the owner of the construction materials at the time of delivery, and loss or damage to the construction materials following acceptance of construction materials, due to the negligence of the CONTRACTOR. CONTRACTOR shall serve as bailee with respect to such Owner Purchased Materials. The CONTRACTOR shall coordinate delivery schedules, sequence of delivery, loading orientation, and other arrangements normally required by the CONTRACTOR for the construction materials furnished including Owner Purchased Materials. The CONTRACTOR shall provide all services required for the unloading, handling and storage of construction materials through installation including Owner Purchased Materials. The CONTRACTOR agrees to indemnify

and hold harmless the OWNER from any and all claims of whatever nature resulting from non- payment for Owner Purchased Materials arising from CONTRACTOR actions.

Inspection and Documentation. As Owner Purchased Materials are delivered to the job site, CONTRACTOR shall visually inspect all shipments from the suppliers, and approve the vendor’s invoice for construction materials delivered. The CONTRACTOR shall assure that each delivery of Owner Purchased Material is accompanied by documentation adequate to identify the Purchase Order against which the purchase is made. This documentation may consist of a delivery ticket, bill of lading, and/or an invoice from the supplier conforming to the Purchase Order together with such additional information as the OWNER’s Purchasing Agent may require. All invoices for Owner Purchase Materials shall include the Owner’s consumer certificate of exemption number. The OWNER’s Purchasing Agent will forward all invoices to the CONTRACTOR. Within 10 days (or the next succeeding business day), CONTRACTOR shall review all invoices submitted by all suppliers of Owner Purchased Materials delivered to the Project site(s) and either concur or object to the OWNER’s issuance of payment to the suppliers, based upon CONTRACTOR’s records of Owner Purchased Materials delivered to the site and whether any defects or non-conformities exist in such Owner Purchased Materials.

Warranties, Guarantees, Repairs and Maintenance. The CONTRACTOR shall be responsible for obtaining and managing on behalf of the Owner all warranties and guarantees for all construction materials as required by the contract documents and shall fully warrant all construction materials including all Owner Purchased Materials. OWNER’s purchase of various construction materials shall not in any manner impact or reduce CONTRACTOR’s duty to warrant said construction materials. The OWNER may forward all repair, maintenance, non-conforming construction materials calls, or any other issues relating to the construction materials to the CONTRACTOR for resolution with the appropriate supplier, vendor, or subcontractor. The CONTRACTOR shall resolve all such calls or issues.

Records and Accountings. The CONTRACTOR shall maintain records of all Owner Purchased Materials it incorporates into the work from the stock of Owner Purchased Materials in its possession as bailee. The CONTRACTOR shall account monthly to the OWNER’s Purchasing Agent for any Owner Purchased Materials delivered into the CONTRACTOR’s possession, indicating portions of all such construction materials which have been incorporated into the work.

Defective or Non-conforming Construction Materials. The CONTRACTOR shall ensure that Owner Purchased Materials conform to specifications, and determine prior to incorporation into the work if such construction materials are defective or non-conforming, whether such construction materials are identical to the construction materials ordered, and match the description on the bill of lading. If the CONTRACTOR discovers defective or non-conforming Owner Purchased Material upon such visual inspection, the CONTRACTOR shall not utilize such non-conforming or defective construction materials in the work and instead shall promptly notify the OWNER’s Purchasing Agent of the defective or non-conforming conditions so repair or replacement of such construction materials can occur without any undue delay or interruption to the Project. If the CONTRACTOR fails to adequately and properly perform such inspection or otherwise incorporates into the Project defective or non-conforming Owner Purchased Materials, the condition of which it either knew or should have known by performance of an inspection, CONTRACTOR

shall be responsible for all damages to OWNER resulting from CONTRACTOR’s incorporation of such construction materials into the Project, including any available liquidated or delay damages.

Title. Notwithstanding the transfer of Owner Purchased Materials by the OWNER to the CONTRACTOR’s possession as bailee for the OWNER, the OWNER shall retain legal and equitable title to any and all Owner Purchased Materials.

Insurance and Risk of Loss. The OWNER shall purchase and maintain Builder’s Risk Insurance sufficient to protect against any loss or damage to Owner Purchased Materials. Owner shall be the named insured and such insurance shall cover the full value of any Owner Purchased Materials not yet incorporated into the Project during the period between the time the OWNER first takes title to any such Owner Purchased Materials and the time when the last of such Owner Purchased Materials is incorporated into the Project or consumed in the process of completing the Project.

No Damages for Delay. The OWNER shall in no way be liable for, and CONTRACTOR waives all claims for, any damages relating to or caused by alleged interruption or delay due to ordering or arrival of Owner Purchased Materials, defects, or other problems of any nature with such construction materials, late payment for such construction materials, or any other circumstance associated with Owner Purchased Materials, regardless of whether OWNER’s conduct caused, in whole or in part, such alleged damages. The foregoing waiver by CONTRACTOR includes damages for acceleration and inefficiencies. CONTRACTOR accepts from OWNER as further and specific consideration for the foregoing waivers, OWNER's undertaking to pay for and finance all Owner Purchased Materials.

PURCHASE REQUISITION REQUEST FORM

Contact Person for the material supplier.
NAME:			 ADDRESS:			 TELEPHONE NUMBER:  			
Manufacturer or brand, model or specification number of the item.

Quantity needed as estimated by CONTRACTOR.  	
The price quoted by the supplier for the construction materials identified above.
$ 	
The sales tax associated with the price quote. $ 	
Shipping and handling insurance cost. $ 	
Delivery dates as established by CONTRACTOR.  	

OWNER:	Poitras East Community Development District

Authorized Signature (Title)	Date

CONTRACTOR:   	

Authorized Signature (Title)	Date

PURCHASE ORDER

SEE ATTACHED PURCHASE REQUISITION REQUEST FORM DATED
 	.

Poitras East Community Development District State of Florida sales tax exemption certificate number:	.

Description of Goods or Services – The Owner and Seller are entering into this Purchase Order Agreement for the purpose of the Owner purchasing the items (“Goods”) listed in the proposal attached as Exhibit A.

Price – $ 	

IN WITNESS HEREOF, the parties have executed this Order effective as of the date executed below. By executing this document below, Seller acknowledges that it has read all of the terms and provisions of this Order, including the Terms and Conditions attached hereto as Exhibit B, and agrees to deliver the Goods as described herein and comply fully with the terms and conditions hereof.

Owner	Seller
By:	By:

Name:	Name:
 	
Title:	Title:
Date Executed:	Date Executed:

EXHIBIT A:	Proposal
EXHIBIT B:	Terms and Conditions

[attach proposal]

TERMS AND CONDITIONS

PRICE. The Price set forth above includes all Goods, insurance, warranties and other materials or services (including without limitation all packing, loading or freight) necessary to produce and deliver the Goods.
SCHEDULE. Time is of the essence with respect to this Order, and all Goods shall be produced and delivered within the times set forth in the Schedule. Owner may cancel this Order or any part thereof or reject delivery of Goods if such delivery or performance is not in material accordance with the specifications of this Order, including the Schedule.
DELIVERY AND INSPECTION.
All shipments of Goods are to be made, with all shipping costs prepaid by Seller (e.g., insurance, packing, loading, freight, etc.), to the receiving point designated by Owner’s contractor. Title, and risk of loss, shall pass to Owner at the time such Goods are delivered at the Project site and accepted by Owner or Owner’s contractor, provided however that Owner shall have a reasonable opportunity to inspect such Goods prior to acceptance.
All Goods are subject to inspection and approval by Owner at a reasonable time post-delivery. Owner may return Goods not meeting specifications (including over-shipments) at the Seller’s expense and risk. Owner will notify Seller of failure.
TERMS OF PAYMENT. Seller’s Invoice (“Invoice”) must be submitted before payment will be made by Owner pursuant to this Order. Owner shall make payment within 30 days of receipt of a proper invoice, and pursuant to the Local Government Prompt Payment Act, Sections 218.70 et seq., Florida Statutes (2019). Any indebtedness of Seller to Owner may, at Owner’s option, be credited against amounts owing by Owner hereunder.
WARRANTY. Seller shall take all necessary steps to assign any manufacturer’s warranties to the Owner. Seller warrants that the title to Goods conveyed shall be good, that the transfer of the Goods shall be rightful, and that the Goods shall be free from any security interest, lien or encumbrance. Seller further warrants that the Goods are free of any rightful claim of infringement, and shall indemnify, defend, and hold harmless the Indemnitees (defined below) against any such claim. Further, the Goods shall be new, shall be free from defects, shall be of merchantable quality, and shall be fit for use for the Owner’s purposes. Seller agrees, without prejudice to any other rights Owner may have, to replace or otherwise remedy any defective Goods without further cost to Owner or, at Owner’s option, to reimburse Owner for its cost of replacing defective Goods. All Goods are subject to inspection by Owner before, upon, and within a reasonable time after delivery. Goods shall not be replaced without Owner’s prior written instructions. Any acceptance by Owner shall not prevent Owner from later rejecting non-conforming Goods. The warranty provided herein shall survive the completion or termination of this Order and is in addition to any warranties provided by law.
COMPLIANCE WITH LAW. Seller agrees that at all times it will comply with all applicable federal, state, municipal and local laws, orders and regulations.
INDEMNITY. To the fullest extent permitted by law, and in addition to any other obligations of Seller under the Order or otherwise, Seller shall indemnify, hold harmless, and defend Owner, and Owner’s supervisors, staff, consultants, agents, subcontractors, and employees (together, “Indemnitees”) from all liabilities, damages, losses and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused in whole or in part by the negligence, recklessness or intentional wrongful misconduct of the Seller, or any subcontractor, any supplier, or any individual or entity directly or indirectly employed by any of them, and arising out of or incidental to the performance of this Order. The Seller shall ensure that any and all subcontractors include this express provision for the benefit of the Indemnitees. The parties agree that this paragraph is fully enforceable pursuant to Florida law. In the event that this section is determined to be unenforceable, this paragraph shall be reformed to give the paragraph the maximum effect allowed by Florida law and for the benefit of the Indemnitees. The provisions of this section shall survive the completion or earlier termination of this Order, and are not intended to limit any of the other rights and/or remedies provided to the District hereunder.
INSURANCE. At all times during the term of this Order agreement, Seller, at its sole cost and expense, shall maintain insurance coverages of the types and amounts set forth below:
Commercial general liability insurance with minimum limits of liability not less than $1,000,000. Such insurance shall include coverage for contractual liability.
Workers’ Compensation Insurance covering all employees of Seller in statutory amounts, and employer's liability insurance with limits of not less than $100,000 each accident.
Comprehensive automobile liability insurance covering all automobiles used by Seller, with limits of liability of not less than
$1,000,000 each occurrence combined single limit bodily injury and property damage.
DEFAULT. Upon any material default by Seller hereunder, Owner may, in addition to any other remedies available to Owner at law or in equity, cancel this Order without penalty or liability by written notice to Seller.
LIMITATION OF LIABILITY. Nothing herein shall be construed to be a waiver of the Owner’s limit of liability contained in Section 768.28, Florida Statutes or other statute or law.
WAIVER. Any failure of Owner to enforce at any time, or for any period of time, any of the provisions of this Order shall not constitute a waiver of such provisions or a waiver of Owner’s right to enforce each and every provision.
MODIFICATIONS. This Order supersedes all prior discussions, agreements and understandings between the parties and constitutes the entire agreement between the parties with respect to the transaction herein contemplated. Changes, modifications, waivers, additions or amendments to the terms and conditions of this Order shall be binding on Owner only if

such changes, modifications, waivers, additions or amendments are in writing and signed by a duly authorized representative of Owner.
APPLICABLE LAW. The validity, interpretation, and performance of this Order shall be governed by the laws of the State of Florida, in force at the date of this Order. Where not modified by the terms herein, the provisions of Florida’s enactment of Article 2 of the Uniform Commercial Code shall apply to this transaction.
MECHANIC’S LIENS. Notwithstanding that Owner is a local unit of special purpose government and not subject to the lien provisions of Chapter 713, Florida Statutes, Seller agrees to keep the District’s property free of all liens, including equitable liens, claims or encumbrances (collectively, “Liens”) arising out of the delivery of any Goods by Seller, and shall furnish Owner with appropriate lien waivers from all potential claimants upon request of Owner. If any Liens are filed, Owner may without waiving its rights based on such breach by Seller or releasing Seller from any obligations hereunder, pay or satisfy the same and in such event the sums so paid by Owner shall be due and payable by Seller immediately and without notice or demand, with interest from the date paid by Owner through the date paid by Seller, at the highest rate permitted by law.
PERMITS AND LICENSES. Before commencing performance hereunder, Seller shall obtain all permits, approvals, certificates and licenses necessary for the proper performance of this Order and pay all fees and charges therefore. The originals of all such documents shall be delivered to Owner upon receipt by Seller.
PARTIAL INVALIDITY. If in any instance any provision of this Order shall be determined to be invalid or unenforceable under any applicable law, such provision shall not apply in such instance, but the remaining provisions shall be given effect in accordance with their terms.
ASSIGNMENT AND SUBCONTRACTING. This Order shall not be assigned or transferred by Seller without prior written approval by Owner, and any attempted assignment or transfer without such consent shall be void.
RELATIONSHIP. The relationship between Owner and Seller shall be that of independent contractor, and Seller, its agents and employees, shall under no circumstances be deemed employees, agents or representatives of Owner.
NOTICES. Any notice, approval or other communication required hereunder must be in writing and shall be deemed given if delivered by hand or mailed by registered mail or certified mail addressed to the parties hereto as indicated on page 1.
PUBLIC ENTITY CRIMES. Seller certifies, by acceptance of this purchase order, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction per the provisions of section 287.133(2)(a), Florida Statutes.
SCRUTINIZED COMPANIES. Supplier certifies, by acceptance of this purchase order, that neither it nor any of its officers, directors, executives, partners, shareholders, members, or agents is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to section 215.473, Florida Statutes, and in the event such status changes, Seller shall immediately notify Owner.
TERMINATION. Notwithstanding anything herein to the contrary, Owner shall have the right, at its sole election, to terminate this Order for any cause whatsoever upon the delivery of written notice to Seller. Upon such termination, Seller shall have no remedy against Owner, other than for payment of Goods already produced pursuant to specific written direction by Owner pursuant to Section 2 above, subject to any offsets or claims that Owner may have.
PUBLIC RECORDS. Seller acknowledges that this Agreement and all the documents pertaining thereto may be public records and subject to the provisions of Chapter 119, Florida Statutes.
CONFLICTS. To the extent of any conflict between this document and the Purchase Order or Exhibit A, this document shall control.

Attachment 3

CERTIFICATE OF ENTITLEMENT

The undersigned authorized representative of Poitras East Community Development District (hereinafter “Governmental         Entity”),         Florida         Consumer’s         Certificate         of         Exemption         Number
 		, affirms that the tangible personal property purchased pursuant to Purchase Order Number	from		(Vendor) on or after	, 20 (date) will be incorporated into or become a part of a public facility as part of a public works contract pursuant to Contract

dated    	

with    	

(Contractor) for the construction of

 	.

The Governmental Entity affirms that the purchase of the tangible personal property contained in the attached Purchase Order meets the following exemption requirements contained in Section 212.08(6), F.S., and Rule 12A-1.094, F.A.C.: (You must initial each of the following requirements.)

 	  1. The attached Purchase Order is issued directly to the vendor supplying the tangible personal property the Contractor will use in the identified public works.
 	 2. The vendor’s invoice will be issued directly to Governmental Entity.
 	 3. Payment of the vendor’s invoice will be made directly by Governmental Entity to the vendor from public funds.
 	 4. Governmental Entity will take title to the tangible personal property from the vendor at the time of purchase or of delivery by the vendor.
 	 5. Governmental Entity assumes the risk of damage or loss at the time of purchase or delivery by the vendor.

The Governmental Entity affirms that if the tangible personal property identified in the attached Purchase Order does not qualify for the exemption provided in Section 212.08(6), F.S., and Rule 12A-1.094, F.A.C., the Governmental Entity will be subject to the tax, interest, and penalties due on the tangible personal property purchased. If the Florida Department of Revenue determines that the tangible personal property purchased tax-exempt by issuing this Certificate does not qualify for the exemption, the Governmental Entity will be liable for any tax, penalty, and interest determined to be due.

I understand that if I fraudulently issue this certificate to evade the payment of sales tax I will be liable for payment of the sales tax plus a penalty of 200% of the tax and may be subject to conviction of a third degree felony. Under the penalties of perjury, I declare that I have read the foregoing Certificate of Entitlement and the facts stated in it are true.

Signature of Authorized Representative	Title

Poitras East Community Development District	 		 Purchaser’s Name		Date

Federal Employer Identification Number:  		 Telephone Number:  	

You must attach a copy of the Purchase Order to this Certificate of Entitlement. Do not send to the Florida Department of Revenue. This Certificate of Entitlement must be retained in the Vendor’s and the Contractor’s books and records. This form supplements and supersedes (to the extent of any conflict) any prior certificates addressing the same purchase.

Poitras East Community Development District

Resolution 2021-07,
Adopting the Fiscal Year 2022 Budget and Appropriating Funds

RESOLUTION 2021-07

THE ANNUAL APPROPRIATION RESOLUTION OF THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT (“DISTRICT”) RELATING TO THE ANNUAL APPROPRIATIONS AND ADOPTING THE BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021, AND ENDING SEPTEMBER 30, 2022; AUTHORIZING BUDGET AMENDMENTS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the District Manager has, prior to the fifteenth (15th) day in June, 2021, submitted to the Board of Supervisors (“Board”) of the Poitras East Community Development District (“District”) proposed budgets (“Proposed Budget”) for the fiscal year beginning October 1, 2021 and ending September 30, 2022 (“Fiscal Year 2021/2022”) along with an explanatory and complete financial plan for each fund of the District, pursuant to the provisions of Section 190.008(2)(a), Florida Statutes; and

WHEREAS, at least sixty (60) days prior to the adoption of the Proposed Budget, the District filed a copy of the Proposed Budget with the local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b), Florida Statutes; and

WHEREAS, the Board set a public hearing thereon and caused notice of such public hearing to be given by publication pursuant to Section 190.008(2)(a), Florida Statutes; and

WHEREAS, the District Manager posted the Proposed Budget on the District’s website at least two days before the public hearing; and

WHEREAS, Section 190.008(2)(a), Florida Statutes, requires that, prior to October 1st of each year, the Board, by passage of the Annual Appropriation Resolution, shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year; and

WHEREAS, the District Manager has prepared a Proposed Budget, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1.     BUDGET

The Board has reviewed the Proposed Budget, a copy of which is on file with the office of the District Manager and at the District’s Local Records Office, and hereby approves certain amendments thereto, as shown in Section 2 below.

b.	The Proposed Budget, attached hereto as Exhibit “A,” as amended by the Board,
is hereby adopted in accordance with the provisions of Section 190.008(2)(a), Florida Statutes (“Adopted Budget”), and incorporated herein by reference; provided, however, that the comparative figures contained in the Adopted Budget may be subsequently revised as deemed necessary by the District Manager to reflect actual revenues and expenditures.	
c.	The Adopted Budget, as amended, shall be maintained in the office of the District Manager and at the District’s Local Records Office and identified as “The Budget for the Poitras East Community Development District for the Fiscal Year Ending September 30, 2022.”	
d.	The Adopted Budget shall be posted by the District Manager on the District’s official website within thirty (30) days after adoption, and shall remain on the	
website for at least 2 years.

SECTION 2.	APPROPRIATIONS

There is hereby appropriated out of the revenues of the District, for Fiscal Year 2021/2022, the sum of $	to be raised by the levy of assessments and/or otherwise, which sum is deemed by the Board to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated in the following fashion:

TOTAL GENERAL FUND	$ 	

DEBT SERVICE FUND(S)	$ 	

TOTAL ALL FUNDS	$ 	

SECTION 3.	BUDGET AMENDMENTS

Pursuant to Section 189.016, Florida Statutes, the District at any time within Fiscal Year 2021/2022 or within 60 days following the end of the Fiscal Year 2021/2022 may amend its Adopted Budget for that fiscal year as follows:

A line-item appropriation for expenditures within a fund may be decreased or increased by motion of the Board recorded in the minutes, and approving the expenditure, if the total appropriations of the fund do not increase.

The District Manager or Treasurer may approve an expenditure that would increase or decrease a line-item appropriation for expenditures within a fund if the total appropriations of the fund do not increase and if either (i) the aggregate change in the original appropriation item does not exceed the greater of $15,000

or 15% of the original appropriation, or (ii) such expenditure is authorized by separate disbursement or spending resolution.

Any other budget amendments shall be adopted by resolution and consistent with Florida law.

The District Manager or Treasurer must ensure that any amendments to the budget under paragraph c. above are posted on the District’s website within 5 days after adoption and remain on the website for at least 2 years.

SECTION 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 17TH DAY OF AUGUST, 2021.

ATTEST:	POITRAS EAST COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary

By:	 Its: 	

EXHIBIT A

Revenues

On-Roll Assessments

The District can levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Assessments collected via the tax collector are referred to as “On-Roll Assessments.”

Developer Contribution

Funding from the Developer.

Other Income & Other Financing Sources

Unexpected revenue source.

General & Administrative Expenses

Supervisor Fees

Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for meeting attendance and to receive up to $200.00 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all supervisors attending the meetings.

Directors’ & Officers’ (D&O) Insurance

Supervisors’ and Officers’ liability insurance.

Trustee Services

The Trustee submits invoices annually for services rendered on bond series. These fees are for maintaining the district trust accounts.

Management

The District receives Management and Administrative services as part of a Management Agreement with PFM Group Consulting, LLC. These services are further outlined in Exhibit “A” of the Management Agreement.

Engineering

The District’s engineer provides general engineering services to the District. Among these services are attendance at and preparation for monthly board meetings, review of invoices, and all other engineering services as requested by the district throughout the year.

Page 1 of 5

Dissemination Agent

When bonds are issued for the District, the Bond Indenture requires continuing disclosure, which the dissemination agent provides to the trustee and bond holders.

Property Appraiser Fee

Cost incurred for a copy of the annual parcel listing for parcels within the District from the county.

District Counsel

The District’s legal counsel provides general legal services to the District. Among these services are attendance at and preparation for monthly board meetings, review of operating and maintenance contracts, and all other legal services as requested by the District throughout the year.

Assessment Administration

The District can levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. It is typically collected via the Tax Collector. The District Manager submits an Assessment Roll to the Tax Collector annually by the deadline set by the Tax Collector or Property Appraiser.

Reamortization Schedules

When debt is paid on a bond series, a new amortization schedule must be recalculated. This can occur up to four times per year per bond issue.

Audit

Chapter 218 of the Florida Statutes requires a District to conduct an annual financial audit by an Independent Certified Public Accounting firm. Some exceptions apply.

Travel and Per Diem

Travel to and from meetings as related to the District.

Telephone

Telephone and fax machine services.

Postage & Shipping

Mail, overnight deliveries, correspondence, etc.

Copies

Printing and binding Board agenda packages, letterhead, envelopes, and copies.

Page 2 of 5

Legal Advertising

The District will incur expenditures related to legal advertising. The items for which the District will advertise include, but are not limited to, monthly meetings, special meetings, and public hearings for the District.

Bank Fees

Bank fees associated with the services the District uses with the bank (e.g. remote deposit capture, positive pay, wire transfers, ACH payments, monthly maintenance, etc.).

Miscellaneous

Other general & administrative expenses incurred throughout the year.

Office Supplies

General office supplies associated with the District.

Web Site Maintenance

Website maintenance fee.

Holiday Decorations

District decorations for the holidays.

Dues, Licenses & Fees

The District is required to pay an annual fee to the Department of Economic Opportunity.

Field Operations

Electric Utility Services

Electric

The District pays for electric meters used on District-owned roads.

Water-Sewer Combination Services

Water Reclaimed

Water used for irrigation

Page 3 of 5

Other Physical Environment

General Insurance

General liability insurance.

Property & Casualty Insurance

Insurance to protect property and cover casualty.

Other Insurance

Insurance to protect the District not otherwise covered under D&O, General, or Property & Casualty.

Irrigation Repairs

Inspection and repair of irrigation system.

Landscaping Maintenance & Material

Contracted landscaping within the boundaries of the District.

Tree Trimming

Trimming of trees on District property.

Flower & Plant Replacement

Purchase of materials and labor to replace flowers and plants within the District.

Contingency

Other Field Operations expenses incurred throughout the year.

Hurricane Cleanup

Funds set aside to assist with any cleanup needed from a hurricane or funds needed to pay a hurricane-related insurance deductible.

Road & Street Facilities

Entry and Wall Maintenance

Maintenance of entrance(s) and walls within the District.

Hardscape Maintenance

Purchase or maintenance of hard, yet “movable,” parts of landscape, such gravel, paving, and stones.

Streetlights

Streetlighting expenses within the District.

Page 4 of 5

Accent Lighting

Accent lighting expenses within the District.

Alleyway Maintenance

Maintenance for alleyways within the District.

Liftstation Maintenance Liftstation expenses within the District. Parks & Recreation
Personnel Leasing Agreement

The lease of outside personnel per signed agreement.

Reserves

Infrastructure Capital Reserve

Funds reserved for infrastructure capital repairs/maintenance/replacement. These funds are kept in a separate bank account.

Alleyway Reserve

Funds reserved for alleyway repairs. These funds are kept in a separate bank account.

Other Revenue

Interest Income

Income from interest earnings.

Page 5 of 5

Poitras East CDD
FY 2022 Proposed O&M Budget

Actual Through	Year To Date

Anticipated	

Anticipated FY	
07/31/2021	Aug. - Sep.	2021 Total	

FY 2021	FY 2022
Adopted	Proposed
Budget	Budget

Revenues		
On-Roll Assessments	$	-	$	-	$	-	$	-	$ 361,225.00	
Developer Contributions	150,707.65		41,278.21		191,985.86		361,225.00		-	
Other Income & Other Financing Sources	338.79		-		338.79		-		-	
Net Revenues	$	151,046.44		$	41,278.21		$	192,324.65		$ 361,225.00		$ 361,225.00	

General & Administrative Expenses														
Supervisor Fees	$	2,000.00		$	400.00		$	2,400.00		$	4,800.00		$	4,800.00	
D&O Insurance	2,421.00		-		2,421.00		3,000.00		3,000.00	
Trustee Services	-		-		-		6,000.00		6,000.00	
Management	29,166.70		5,833.30		35,000.00		35,000.00		35,000.00	
Engineering	6,129.11		1,225.82		7,354.93		12,000.00		12,000.00	
Dissemination Agent	-		5,000.00		5,000.00		5,000.00		5,000.00	
Property Appraiser	296.00		-		296.00		-		-	
District Counsel	25,730.87		5,146.17		30,877.04		25,000.00		25,000.00	
Assessment Administration	-		7,500.00		7,500.00		7,500.00		7,500.00	
Reamortization Schedules	-		500.00		500.00		500.00		250.00	
Audit	3,250.00		-		3,250.00		6,000.00		6,000.00	
Travel and Per Diem	-		83.33		83.33		500.00		300.00	
Telephone	-		16.67		16.67		100.00		50.00	
Postage & Shipping	105.96		21.19		127.15		500.00		500.00	
Copies	-		83.33		83.33		500.00		1,000.00	
Legal Advertising	3,950.04		790.01		4,740.05		10,000.00		12,500.00	
Bank Fees	-		-		-		-		180.00	
Miscellaneous	338.84		67.77		406.61		9,000.00		10,120.00	
Office Supplies	-		-		-		-		250.00	
Web Site Maintenance	2,450.00		250.00		2,700.00		2,700.00		2,700.00	
Holiday Decorations	-		-		-		-		5,000.00	
Dues, Licenses, and Fees	175.00		-		175.00		175.00		175.00	
Total General & Administrative Expenses	$	76,013.52		$	26,917.60		$	102,931.12		$ 128,275.00		$ 137,325.00	

Field Operations											
Electric Utility Services											
Electric	$	-	$	416.67	$	416.67	$	2,500.00	$	5,000.00	
Water-Sewer Combination Services											
Water Reclaimed		-		1,666.67		1,666.67		10,000.00		10,000.00	
Other Physical Environment											
General Insurance	2,960.00	-	2,960.00	3,200.00	3,300.00	
Property & Casualty Insurance	935.00	-	935.00	1,500.00	2,500.00	
Other Insurance	-	-	-	250.00	100.00	
Irrigation Repairs	-	1,666.67	1,666.67	10,000.00	10,000.00	
Landscaping Maintenance & Material	-	12,500.00	12,500.00	75,000.00	75,000.00	
Tree Trimming	-	833.33	833.33	5,000.00	5,000.00	
Flower & Plant Replacement	-	1,666.67	1,666.67	10,000.00	10,000.00	
Contingency	-	1,666.67	1,666.67	10,000.00	30,000.00	
Hurricane Cleanup	-	20,000.00	20,000.00	20,000.00	-	
Road & Street Facilities						
Entry and Wall Maintenance	-	500.00	500.00	3,000.00	3,000.00	
Hardscape Maintenance	-	833.33	833.33	5,000.00	5,000.00	
Streetlights	-	5,000.00	5,000.00	30,000.00	15,000.00	
Accent Lighting	-	83.33	83.33	500.00	500.00	
Alleyway Maintenance	-	1,666.67	1,666.67	10,000.00	10,000.00	
Liftstation Maintenance	-	-	-	-	2,500.00	
Parks & Recreation						
Personnel Leasing Agreement	10,000.00	2,000.00	12,000.00	12,000.00	12,000.00	
Reserves						
Infrastructure Capital Reserve	-		20,000.00		20,000.00		20,000.00		20,000.00	
Alleyway Reserve	-		5,000.00		5,000.00		5,000.00		5,000.00	
Total Field Operations Expenses	$	13,895.00		$	75,500.00		$	89,395.00		$ 232,950.00		$ 223,900.00	

Total Expenses	
$	
89,908.52	
$	
102,417.60	
$	
192,326.12	
$	
361,225.00	
$	
361,225.00	

Other Revenues (Expenses) & Gains (Losses)															
Interest Income	$	0.88		$	0.59		$	1.47		$	-	$	-	
Total Other Revenues (Expenses) & Gains (Losses)	$	0.88		$	0.59		$	1.47		
$	-	$	-	
Net Income (Loss)	$	61,138.80		$	(61,138.80)		$	-		
$	-	$	-	
    
Page 1 of 1

Poitras East Community Development District

Resolution 2021-08,
Imposing Special Assessments and Certifying an Assessment Roll
(exhibits provided under separate cover)

RESOLUTION 2021-08

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT MAKING A DETERMINATION OF BENEFIT AND IMPOSING SPECIAL ASSESSMENTS FOR FISCAL YEAR 2021/2022; PROVIDING FOR THE COLLECTION AND ENFORCEMENT OF SPECIAL ASSESSMENTS, INCLUDING BUT NOT LIMITED TO PENALTIES AND INTEREST THEREON; CERTIFYING AN ASSESSMENT ROLL; PROVIDING FOR AMENDMENTS TO THE ASSESSMENT ROLL; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Poitras East Community Development District (“District”) is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes, for the purpose of providing, operating and maintaining infrastructure improvements, facilities and services to the lands within the District; and

WHEREAS, the District is located in the City of Orlando, Orange County, Florida (“County”); and

WHEREAS, the District has constructed or acquired various infrastructure improvements and provides certain services in accordance with the District’s adopted capital improvement plan and Chapter 190, Florida Statutes; and

WHEREAS, the Board of Supervisors (“Board”) of the District hereby determines to undertake various operations and maintenance and other activities described in the District’s budget (“Adopted Budget”) for the fiscal year beginning October 1, 2021 and ending September 30, 2022 (“Fiscal Year 2021/2022”), attached hereto as Exhibit “A;” and

WHEREAS, the District must obtain sufficient funds to provide for the operation and maintenance of the services and facilities provided by the District as described in the Adopted Budget; and

WHEREAS, the provision of such services, facilities, and operations is a benefit to lands within the District; and

WHEREAS, Chapter 190, Florida Statutes, provides that the District may impose special assessments on benefitted lands within the District; and

WHEREAS, it is in the best interests of the District to proceed with the imposition of the special assessments for operations and maintenance in the amount set forth in the Adopted Budget; and

WHEREAS, the District has previously levied an assessment for debt service, which the District desires to collect for Fiscal Year 2021/2022; and

WHEREAS, Chapter 197, Florida Statutes, provides a mechanism pursuant to which such special assessments may be placed on the tax roll and collected by the local tax collector (“Uniform Method”), and the District has previously authorized the use of the Uniform Method by, among other things, entering into agreements with the Property Appraiser and Tax Collector of the County for that purpose; and

WHEREAS, it is in the best interests of the District to adopt the assessment roll (“Assessment Roll”) attached to this Resolution as Exhibit “B,” and to certify the portion of the Assessment Roll related to certain developed property (“Tax Roll Property”) to the County Tax Collector pursuant to the Uniform Method and to directly collect the portion of the Assessment Roll relating to the remaining property (“Direct Collect Property”), all as set forth in Exhibit “B;” and

WHEREAS, it is in the best interests of the District to permit the District Manager to amend the Assessment Roll adopted herein, including that portion certified to the County Tax Collector by this Resolution, as the Property Appraiser updates the property roll for the County, for such time as authorized by Florida law.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. BENEFIT & ALLOCATION FINDINGS. The provision of the services, facilities, and operations as described in Exhibit “A” confers a special and peculiar benefit to the lands within the District, which benefit exceeds or equals the cost of the assessments. The allocation of the assessments to the specially benefitted lands is shown in Exhibits “A” and “B,” and is hereby found to be fair and reasonable.

SECTION 2. ASSESSMENT IMPOSITION. Pursuant to Chapters 170, 190 and 197, Florida Statutes, and using the procedures authorized by Florida law for the levy and collection of special assessments, a special assessment for operation and maintenance is hereby imposed and levied on benefitted lands within the District and in accordance with Exhibits “A” and “B.” The lien of the special assessments for operations and maintenance imposed and levied by this Resolution shall be effective upon passage of this Resolution. Moreover, pursuant to Section 197.3632(4), Florida Statutes, the lien amount shall serve as the “maximum rate” authorized by law for operation and maintenance assessments.

SECTION 3.	COLLECTION AND ENFORCEMENT; PENALTIES; INTEREST.

Tax Roll Assessments. The operations and maintenance special assessments and previously levied debt service special assessments imposed on the Tax Roll Property shall be collected at the same time and in the same manner as County taxes in accordance with the Uniform Method, as set forth in Exhibits “A” and “B.”

Direct Bill Assessments. The operations and maintenance special assessments and previously levied debt service special assessments imposed on the Direct Collect Property shall be collected directly by the District in accordance with Florida law, as set forth in Exhibits “A” and “B.” Assessments directly collected by the District are due in full on December 1, 2021; provided, however, that, to the extent permitted by law, the assessments due may be paid in several partial, deferred payments and according to the following schedule: 50% due no later than December 1, 2021, 25% due no later than February 1, 2022 and 25% due no later than May 1, 2022. In the event that an assessment payment is not made in accordance with the schedule stated above, the whole assessment – including any remaining partial, deferred payments for Fiscal Year 2021/2022, shall immediately become due and payable; shall accrue interest, penalties in the amount of one percent (1%) per month, and all costs of collection and enforcement; and shall either be enforced pursuant to a foreclosure action, or, at the District’s sole discretion, collected pursuant to the Uniform Method on a future tax bill, which amount may include penalties, interest, and costs of collection and enforcement. Any prejudgment interest on delinquent assessments shall accrue at the rate of any bonds secured by the assessments, or at the statutory prejudgment interest rate, as applicable. In the event an assessment subject to direct collection by the District shall be delinquent, the District Manager and District Counsel, without further authorization by the Board, may initiate foreclosure proceedings pursuant to Chapter 170, Florida Statutes, or other applicable law to collect and enforce the whole assessment, as set forth herein.

Future Collection Methods. The decision to collect special assessments by any particular method – e.g., on the tax roll or by direct bill – does not mean that such method will be used to collect special assessments in future years, and the District reserves the right in its sole discretion to select collection methods in any given year, regardless of past practices.

SECTION 4. ASSESSMENT ROLL. The Assessment Roll, attached to this Resolution as Exhibit “B,” is hereby certified for collection. That portion of the Assessment Roll which includes the Tax Roll Property is hereby certified to the County Tax Collector and shall be collected by the County Tax Collector in the same manner and time as County taxes. The proceeds therefrom shall be paid to the District.

SECTION 5.    ASSESSMENT ROLL AMENDMENT. The District Manager shall keep apprised of all updates made to the County property roll by the Property Appraiser after the date of this Resolution, and shall amend the Assessment Roll in accordance with any such updates, for such time as authorized by Florida law, to the County property roll. After any amendment of the Assessment Roll, the District Manager shall file the updates in the District records.

SECTION 6. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof.

SECTION 7.	EFFECTIVE DATE. This Resolution shall take effect upon the passage and adoption of this Resolution by the Board.

PASSED AND ADOPTED this 17th day of August, 2021.

ATTEST:	POITRAS EAST COMMUNITY
DEVELOPMENT DISTRICT

Secretary / Assistant Secretary

By:	 Its: 	

Exhibit A:	Budget
Exhibit B:	Assessment Roll (Uniform Method) Assessment Roll (Direct Collect)

Poitras East Community Development District

Payment Authorization Nos. 115 – 116

By Amanda Lane at 11:28 am, Jul 19, 2021

Payment Authorization #115
7/16/2021

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
Egis Insurance Advisors
FY 2021 Insurance - Policy Change				
		13680	$	935.00	
2	Orlando Sentinel
Legal Ad on 06/30/2021				
		OSC38857394	$	241.25	
		
TOTAL	
$	
1,176.25	

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard
Orlando, FL 32817

By Amanda Lane at 8:36 am, Aug 02, 2021

Payment Authorization #116
7/30/2021

Item	Payee	Invoice	General
No.		Number	Fund	

1	
PFM Group Consulting
DM Fee: July 2021	

DM-07-2021-43	

$ 2,916.67	
	June Reimbursables	OE-EXP-07-38	$	16.87	
2	Supervisor Fees - 07/20/2021 Meeting
Richard Levey	
--	
$	200.00	
3	VGlobalTech
Quarter 2 ADA Audit	
2844	
$	300.00	
	July Website Maintenance	2876	$	125.00	
		
TOTAL	
$ 3,558.54	

Chairperson

Poitras East Community Development District c/o PFM Group Consulting
3501 Quadrangle Boulevard, Ste. 270
Orlando, FL 32817
LaneA@pfm.com // 407-723-5925

Work Authorization/Proposed Services
(if applicable)

District’s Financial Position and Budget to Actual YTD

Statement of Financial Position As of 7/31/2021

General Fund

Debt Service

	Fund	

Assets		

$71,505.45		
	$243,602.66	
	8.47	
$71,505.45	$243,611.13	
$71,505.45	$243,611.13	

Liabilities and Net Assets		

$5,734.79		
$5,734.79	$0.00	
$5,734.79	$0.00	

($63,275.11)		
67,906.97		
61,138.80		
	$33,175.73	
	210,435.40	
$65,770.66	$243,611.13	
		
$71,505.45	$243,611.13	

Capital Projects	Total Fund

Current Assets
General Checking Account
Series 2020 Debt Service Reserve Series 2020 Interest
Total Current Assets

Total Assets

Current Liabilities Accounts Payable Accounts Payable
Total Current Liabilities

Total Liabilities

Net Assets
Net Assets, Unrestricted
Net Assets - General Government
Current Year Net Assets - General Government

Net Assets, Unrestricted
Current Year Net Assets, Unrestricted

Net Assets, Unrestricted
Current Year Net Assets, Unrestricted

Total Net Assets

Total Liabilities and Net Assets

$0.00		$71,505.45 243,602.66
8.47

$315,116.58	
$0.00		$315,116.58	

$3,550.50

$3,550.50		

$5,734.79 3,550.50

$9,285.29	
$3,550.50		$9,285.29	

($11,586.21)
8,035.71

($3,550.50)

$0.00		

($63,275.11) 67,906.97
61,138.80

33,175.73
210,435.40

(11,586.21)
8,035.71

$305,831.29

$315,116.58	

Page 1 of 1

Statement of Activities As of 7/31/2021

General Fund	Debt Service
Fund

Capital Projects Fund

Total

Revenues

Developer Contributions	$150,707.65						$150,707.65	
Other Income & Other Financing Sources	338.79						338.79	
Inter-Fund Group Transfers In			$0.29				0.29	
Debt Proceeds			229,235.78				229,235.78	
Inter-Fund Transfers In					($0.29)		(0.29)	
Debt Proceeds					2,401,102.89		2,401,102.89	
Total Revenues	$151,046.44		$229,236.07		$2,401,102.60		$2,781,385.11	

Expenses

Supervisor Fees	$2,000.00						$2,000.00	
D&O Insurance	2,421.00						2,421.00	
Management	29,166.70						29,166.70	
Engineering	6,129.11						6,129.11	
Property Appraiser	296.00						296.00	
District Counsel	25,730.87						25,730.87	
Audit	3,250.00						3,250.00	
Postage & Shipping	105.96						105.96	
Legal Advertising	3,950.04						3,950.04	
Miscellaneous	338.84						338.84	
Web Site Maintenance	2,450.00						2,450.00	
Dues, Licenses, and Fees	175.00						175.00	
General Insurance	2,960.00						2,960.00	
Property & Casualty	935.00						935.00	
Personnel Leasing Agreement	10,000.00						10,000.00	
Interest Payments (Series 2020)			$18,808.67				18,808.67	
Engineering					$184,289.74		184,289.74	
District Counsel					17,222.50		17,222.50	
Legal Advertising					1,885.69		1,885.69	
Contingency					2,189,668.97		2,189,668.97	
Total Expenses	$89,908.52		$18,808.67		$2,393,066.90		$2,501,784.09	

Other Revenues (Expenses) & Gains (Losses)

Interest Income	$0.88						$0.88	
Interest Income			$8.00				8.00	
Interest Income					$0.01		0.01	
Total Other Revenues (Expenses) & Gains (Losses)	$0.88		$8.00		$0.01		$8.89	
Change In Net Assets	$61,138.80		$210,435.40		$8,035.71		$279,609.91	

Net Assets At Beginning Of Year	
$4,631.86		
$33,175.73		
($11,586.21)		
$26,221.38	

Net Assets At End Of Year	
$65,770.66		
$243,611.13		
($3,550.50)		
$305,831.29	

Page 1 of 1

Poitras East CDD	
Budget to Actual	
For the Month Ending 07/31/2021	
Year To Date	
											FY 2021			
		Actual			Budget			Variance	Adopted		Percentage	
											Budget			

Revenues														
Developer Contributions	$	150,707.65		$	301,020.83		$	(150,313.18)		$	361,225.00		41.72%	
Other Income & Other Financing Sources		338.79			-			338.79			-			
Net Revenues	$	151,046.44		$	301,020.83		$	(149,974.39)		$	361,225.00		41.82%	
General & Administrative Expenses														
Supervisor Fees	$	2,000.00		$	4,000.00		$	(2,000.00)		$	4,800.00		41.67%	
D&O Insurance		2,421.00			2,500.00			(79.00)			3,000.00		80.70%	
Trustee Services		-			5,000.00			(5,000.00)			6,000.00		0.00%	
Management		29,166.70			29,166.67			0.03			35,000.00		83.33%	
Engineering		6,129.11			10,000.00			(3,870.89)			12,000.00		51.08%	
Dissemination Agent		-			4,166.67			(4,166.67)			5,000.00		0.00%	
Property Appraiser		296.00			-			296.00			-			
District Counsel		25,730.87			20,833.33			4,897.54			25,000.00		102.92%	
Assessment Administration		-			6,250.00			(6,250.00)			7,500.00		0.00%	
Reamortization Schedules		-			416.67			(416.67)			500.00		0.00%	
Audit		3,250.00			5,000.00			(1,750.00)			6,000.00		54.17%	
Travel and Per Diem		-			416.67			(416.67)			500.00		0.00%	
Telephone		-			83.33			(83.33)			100.00		0.00%	
Postage & Shipping		105.96			416.67			(310.71)			500.00		21.19%	
Copies		-			416.67			(416.67)			500.00		0.00%	
Legal Advertising		3,950.04			8,333.32			(4,383.28)			10,000.00		39.50%	
Miscellaneous		338.84			7,500.00			(7,161.16)			9,000.00		3.76%	
Web Site Maintenance		2,450.00			2,250.00			200.00			2,700.00		90.74%	
Dues, Licenses, and Fees		175.00			145.83			29.17			175.00		100.00%	
Total General & Administrative Expenses	$	76,013.52		$	106,895.83		$	(30,882.31)		$	128,275.00		59.26%	

Field Operations														
Electric Utility Services														
Electric	$	-		$	2,083.33		$	(2,083.33)		$	2,500.00		0.00%	
Water-Sewer Combination Services														
Water Reclaimed		-			8,333.33			(8,333.33)			10,000.00		0.00%	
Other Physical Environment														
General Insurance		2,960.00			2,666.67			293.33			3,200.00		92.50%	
Property & Casualty Insurance		935.00			1,250.00			(315.00)			1,500.00		62.33%	
Other Insurance		-			208.33			(208.33)			250.00		0.00%	
Irrigation Repairs		-			8,333.33			(8,333.33)			10,000.00		0.00%	
Landscaping Maintenance & Material		-			62,500.00			(62,500.00)			75,000.00		0.00%	
Tree Trimming		-			4,166.67			(4,166.67)			5,000.00		0.00%	
Flower & Plant Replacement		-			8,333.33			(8,333.33)			10,000.00		0.00%	
Contingency		-			8,333.33			(8,333.33)			10,000.00		0.00%	
Hurricane Cleanup		-			16,666.67			(16,666.67)			20,000.00		0.00%	
Road & Street Facilities														
Entry and Wall Maintenance		-			2,500.00			(2,500.00)			3,000.00		0.00%	
Hardscape Maintenance		-			4,166.67			(4,166.67)			5,000.00		0.00%	
Streetlights		-			25,000.00			(25,000.00)			30,000.00		0.00%	
Accent Lighting		-			416.67			(416.67)			500.00		0.00%	
Alleyway Maintenance		-			8,333.33			(8,333.33)			10,000.00		0.00%	
Parks & Recreation														
Personnel Leasing Agreement		10,000.00			10,000.00			-			12,000.00		83.33%	
Reserves														
Infrastructure Capital Reserve		-			16,666.67			(16,666.67)			20,000.00		0.00%	
Alleyway Reserve		-			4,166.67			(4,166.67)			5,000.00		0.00%	
Total Field Operations Expenses	$	13,895.00		$	194,125.00		$	(180,230.00)	$ 232,950.00		5.96%	

Total Expenses	
$	
89,908.52		
$	
301,020.83		
$	
(211,112.31)		
$	
361,225.00		
24.89%	

Other Revenues (Expenses) & Gains (Losses)														
Interest Income	$	0.88		$	-		$	0.88		$	-			
Total Other Revenues (Expenses) & Gains	$	0.88		$	-		$	0.88		$	-			
(Losses)														
Net Income (Loss)	$	61,138.80		$	-		$	61,138.80		$	-		

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