Poitras East Community Development District
3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817; Phone: 407-723-5900 http://poitraseastcdd.com/

The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Poitras East Community Development District (“District”), scheduled to be held at 4:00 p.m. on Tuesday, September 21, 2021 at Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd, Orlando, FL 32827. A quorum will be confirmed prior to the start of the meeting.

District Staff, please use the following information to join via the computer or the conference line: Phone: 1-844-621-3956	Computer: pfmgroup.webex.com Participant Code: 796 580 192#

BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Consideration of the Minutes of the August 17, 2021 Board of Supervisors’ Meeting
Consideration of Resolution 2021-09, Designating Registered Agent
Consideration of Resolution 2021-10, Designating Primary Administrative Office and Local Records Office

Business Matters
Ratification of Payment Authorization Nos. 117 – 121
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financial Position and Budget to Actual YTD

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Landscape Supervisor
Irrigation Supervisor
Supervisor Requests

Adjournment

Poitras East Community Development District

Minutes of the August 17, 2021 Board of Supervisors’ Meeting

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS	Roll Call to Confirm Quorum

The Board of Supervisors’ Meeting for the Poitras East Community Development District was called to order on Tuesday, August 17, 2021, at 4:00 p.m. at the Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd, Orlando, FL
32827.			
Present:			
Richard Levey	Chairperson		
Rob Adams	Vice-Chairperson		
Frank Paris	Assistant Secretary	(joined at 4:02 p.m.)	
Brent Schademan	Assistant Secretary		
Also, attending:			
Jennifer Walden	PFM		
Amanda Lane	PFM	(via phone)	
Tucker Mackie	Hopping Green & Sams		
Jeff Newton	Donald W. McIntosh Associates, Inc.
Larry Kaufmann	Construction Supervisor & Construction
Committee Member	(via phone)
Scott Thacker	District Landscape Supervisor
Chris Wilson	Construction Committee Member
Matt McDermott	Construction Committee Member

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey asked for any public comments. There were no comments at this time.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the July 7, 2021, Special Board of Supervisors’ Meeting

Board Members reviewed the minutes from the July 7, 2021, Board of Supervisors’ Meeting.

On Motion by Mr. Schademan, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Minutes of the July 7, 2021, Special Board of Supervisors’ Meeting.

FOURTH ORDER OF BUSINESS	Consideration of the Minutes of the July 20, 2021, Board of Supervisors’ Meeting

Board Members reviewed the minutes from the July 20, 2021, Board of Supervisors’ Meeting.
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On Motion by Mr. Schademan, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Minutes of the July 20, 2021, Special Board of Supervisors’ Meeting.

FIFTH ORDER OF BUSINESS	Consideration of Resolution 2021- 05, Approving an Annual Meeting Schedule for Fiscal Year 2022

Ms. Walden recommended keeping the meeting on the third Tuesday of the month at Courtyard Orlando Lake Nona at 4:00 p.m. with the exception of December which will be moved up one week due to the holiday.

On Motion by Mr. Adams, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2021-05, Approving an Annual Meeting Schedule for Fiscal Year 2022.

SIXTH ORDER OF BUSINESS	Consideration	of	Construction	
	Committee	Recommendations	for	
	Request	for	Qualifications	from	
Contractors Interested in Providing	
Construction Services for Master	
Infrastructure Improvements	
Mr. Paris joined the meeting in progress at 4:02 p.m.						

Mr. Kaufmann noted a memo is attached to the agenda package that was written by the Constriction Committee for the RFQ that was sent out for all five Lake Nona Districts. The Districts received 10 responses to the RFQ. It it is the recommendation of the Construction Committee that all 10 be prequalified for Master Infrastructure Improvements with the condition that Garney Companies, Inc. be limited to utility work and Phillips & Jordan, Inc. be limited to earthwork due to the limitations in their experience demonstrated in their RFQ responses.

The Construction Committee deemed several minor deficiencies as waivable, and there were other deficiencies found in responses related to surety letters and insurance certificates which District staff will work to resolve with the Contractors.

On Motion by Mr. Adams, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District accepted the Construction Committee’s recommendation to prequalify for Master Infrastructure Improvements all 10 Contractors with the condition that Garney Companies, Inc. be prequalified only for utilities and Phillips & Jordan, Inc. only be prequalified for earthwork, waiver of minor deficiencies and subject to District Staff contacting Contractors to resolve deficiencies.

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SEVENTH ORDER OF BUSINESS	Request to Advertise Invitation to Bid for Pearson Avenue Phase 2

Mr. Newton directed the Board’s attention to the map in the agenda package that depicts where Pearson Avenue Phase 2 is located. He noted the District is at the point in the design and permitting where it makes sense to send it to bid and is requesting the Board’s authorization to advertise.

On Motion by Mr. Schademan, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District authorized District Staff to Advertise the Invitation to Bid for Pearson Avenue Phase 2.

EIGHTH ORDER OF BUSINESS	Consideration of Acquisition of Right-of-Way	for	Master Infrastructure Phase 1C

Ms. Mackie stated in anticipation of the Developer requesting the Board acquire the Right-of-Way associated with Master Infrastructure Phase 1C (per the graphic attached to these minutes), District staff is requesting the Board approve the same at a not-to-exceed amount of $85,000 per acre. It accounts for 12.61 acres and comes out to
$1,071,850.00. She requested the Board authorize a not-to-exceed amount of $1,100,000.00 for Master Infrastructure Phase 1C.

NINTH ORDER OF BUSINESS	Consideration of Acquisition of Right-of-Way	for	Master Infrastructure Phase 1D

Ms. Mackie reviewed the costs associated with the acquisition of Right-of-Way for Master Infrastructure 1D(per the graphic attached to these minutes), which is Selten Way, which accounts for 2.812 acres, for a not-to-exceed amount of $250,000.00.

TENTH ORDER OF BUSINESS	Consideration of Acquisition of Right-of-Way for Pearson Avenue Phase 2

Ms. Mackie reviewed the costs associated with the acquisition of Right-of-Way for Pearson Avenue Phase 2(per the graphic attached to these minutes), which accounts for 2.653 acres, for a not-to-exceed amount of
$250,000.00.

On Motion by Mr. Paris, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Acquisition of Right-of-Way for Master Infrastructure Phase 1C for a not-to-exceed amount of $1,100,000.00, Right-of-Way for Master Infrastructure Phase 1D for a not-to-exceed amount of $250,000.00, and Right-of-Way for Pearson Avenue Phase 2 for a not-to-exceed amount of
$250,000.00.

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ELEVENTH ORDER OF BUSINESS	Consideration of Resolution 2021- 06, Authorizing the District to Purchase Construction Materials

Ms. Mackie reviewed Resolution 2021-06. She stated that, in advance of direct purchasing materials, District staff likes to outline the process for doing the same because the State of Florida oversees the same to ensure the District is entitled to waive sales tax and be exempt from the same. These processes and procedures have been built into the District’s Construction Contract already.

On Motion by Mr. Schademan, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2021-06, Authorizing the District to Purchase Construction Materials and appointed the District Engineer as the Purchasing Agent.

TWELFTH ORDER OF BUSINESS	Public Hearing on the Adoption of the District’s Annual Budget

Public	Comments Testimony
Board Comments

and

Consideration	of	Resolution

2021-07,   Adopting   the
Year	2022	Budget Appropriating Funds

Fiscal
and

Dr. Levey requested a motion to open the public hearing.

On Motion by Mr. Paris, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District opened the Public Hearing.

Ms. Walden noted for the record the public hearing was advertised pursuant to Florida Statutes. There were no audience or Board comments on the budget. Dr. Levey requested a motion to close the public hearing.

On Motion by Mr. Paris, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District closed the Public Hearing.

Dr. Levey requested a motion to approve Resolution 2021-07.

On Motion by Mr. Paris, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2021-07, Adopting the Fiscal Year 2022 Budget and Appropriating Funds.

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THIRTEENTH ORDER OF BUSINESS	Public Hearing on the Imposition of	
Special Assessments	
	a)	Public	Comments	and	
Testimony	
	b)	Board Comments			
	c)	Consideration	of	Resolution	
		2021-08,	Imposing	Special	
Assessments and Certifying an	
Assessment Roll	
Dr. Levey requested a motion to open the public hearing.	

On Motion by Mr. Paris, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District opened the Public Hearing.

Ms. Walden noted for the record the public hearing was advertised pursuant to Florida Statutes and mailed notices were also sent out to the Landowners as required. There were no audience or Board comments on the assessments. Dr. Levey requested a motion to close the public hearing.

On Motion by Mr. Paris, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District closed the Public Hearing.

Dr. Levey requested a motion to approve Resolution 2021-08.

On Motion by Mr. Paris, second by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2021-08, Imposing Special Assessments and Certifying an Assessment Roll.

FOURTEENTH ORDER OF BUSINESS	Ratification	of	Payment Authorization Nos. 115 – 116

The Board reviewed Payment Authorization Nos. 115 – 116. Ms. Walden noted these have been approved and just need ratified by the Board.

On Motion by Mr. Schademan, second by Mr. Adams, with all in favor, the Board of Supervisors for the Poitras East Community Development District ratified Payment Authorization Nos. 115 – 116.

FIFTEENTH ORDER OF BUSINESS	Recommendation	of	Work Authorization/Proposed Services

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Mr. Kaufmann presented a Work Authorization of GAI to do some additional landscape design for a portion of Pearson Avenue Phase 2.

On Motion by Mr. Schademan, second by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Work Authorization for GAI to do some additional landscape design for a portion of Pearson Avenue Phase 2 for $4,950.00.

SIXTEENTH ORDER OF BUSINESS	Review	of	District’s	Financial Position and Budget to Actual YTD

Through the end of July, the District had expenses of $90,000.00 vs a budget of $361,000.00. The District is running under budget and should end the Fiscal Year that way. No action is required by the Board.

SEVENTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel –	No Report
District Manager –	Ms. Walden noted the next meeting will be Tuesday, September 21, 2021. District Engineer –	Mr. Newton presented the Construction Contract Status Memorandum (Minutes
Exhibit A). He noted that the Master Infrastructure Phase 1A is in the same status
as last month as there are still issues being worked through with Orange County.

For Narcoossee/Luminary Traffic Signal, the Contractor is supposed to start their drilled shafts on September 13, 2021. He heard today from the signal Contractor that the poles and mast arms are running ahead of schedule.

Master Infrastructure Phase 1B is well underway. He is waiting on completion of the sewer system.

Master Infrastructure Phase 1C and Centerline Drive Segment F just commenced recently. A memo was issued to the Contractor telling them they had to limit their work on Centerline Drive to only erosion control, clearing and grubbing, and embankment grading because OUC changed their electric design.

Infrastructure Phase 1D is underway and there is a change order attached to the memo. It is a request for Change Order No. 2 from Jr. Davis in the amount of
$8,172.90 related to relocation and rerouting of a main line irrigation pipe around the work area for the Laureate Blvd round-about so the irrigation system can remain functional. The recommended motion in the memo will be changed to authorize the District Engineer to execute the Change Order or negotiate directly with Down to Earth who is the Landscape Contractor. There would be some savings for the District if the Landscape Contractor is contracted directly.

The Offsite Force Main to Tavistock Lakes Blvd. is still waiting on easements.

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Pearson Avenue Phase 1 is underway and going well and Pearson Avenue Phase 2 was just authorized by the Board to bid.

On Motion by Mr. Paris, second by Mr. Schademan,, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the actions contained in the Construction Contract Status Memorandum dated August 17, 2021, with the revised recommendation of Phase 1D to direct District Engineer to negotiate directly with the Landscape Contractor with the caveat to execute the Jr. Davis Change Order if an agreement cannot be made with the Landscape Contractor.

Construction Supervisor –	No Report Landscape Supervisor-	No Report
Irrigation Supervisor-	No Report

EIGHTEENTH ORDER OF BUSINESS	Supervisor	Requests	& Adjournment

There were no Supervisor requests. Dr. Levey requested a motion to adjourn.

On Motion by Mr. Schademan, second by Mr. Paris, with all in favor, the August 17, 2021 Meeting of the Board of Supervisors for the Poitras East Community Development District was adjourned.

 		_	_	 		_	_ Secretary/Assistant Secretary			Chair/Vice Chair

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Minutes Exhibit A

MEMORANDUM

DATE:	August 17, 2021

TO:	Poitras East Community Development District Board of Supervisors

FROM:	Donald W. McIntosh Associates, Inc.
District Engineer

RE:	Construction Contract Status

Dear Board Members,

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity.

Master Infrastructure Phase 1A – Jr. Davis Construction Company, Inc.
(Note: this construction contract is between TDCP and JDC)

Construction Status: Luminary Boulevard final lift of asphalt, the southbound auxiliary lane and the left turn lane improvements on Narcoossee Road are delayed until an interim striping and signage plan, or some other alternative, is approved by Orange County. During a meeting with Orange County on 8/13/21, County staff expressed concerns about the proposed interim intersection configuration to prevent left turns into Narcoossee Road and stated that they were not amenable to opening the intersection without a traffic signal or some other mutually agreed upon plan. There was some discussion about utilizing a temporary signal, which is currently being investigated.  The permanent signal is currently scheduled for completion in December.

Recommended Motion: None.

Narcoossee/Luminary Traffic Signal – The New Florida Industrial Electric

Construction Status: The contractor has purchased and stored certain materials and is currently scheduled to install drilled shafts on 9/13/21, pending issuance of their ROW permit. Contractor met with the County staff on 08/13/21 and presented their sequence of construction and commitment to coordinate with the roadway contractor on any MOT plan.

Change Order (C.O.) Status: None

Recommended Motion: None.

F:\Proj2017\17170\ENGadmin\C\ec130 Construction Memo 8-17-21.docx

Re:	Poitras East Community Development District Construction Contract Status
August 17, 2021
Page 2

Master Infrastructure Phase 1B – Jr. Davis Construction Company, Inc.
(Note: this construction contract is between TDCP and JDC)

Construction Status: Completion of the wastewater force main is awaiting installation of an air release valve (ARV). The vault has been installed and the spool piece is on backorder. Once received, the ARV will be installed and the force main will be pressure tested. Upon successful testing, the District will be able to acquire the wastewater improvements, and continue the process of obtaining the signed FDEP clearance application from OCU. Curb, gutter and base material are installed on both the east and westbound lanes.

Recommended Motion: None.

Master Infrastructure Phase 1C & Centerline Drive Segment F – Jr. Davis Construction Company

Construction Status: The contractor has been notified to limit their work on Centerline Drive to only erosion control, clearing, grubbing and embankment grading pending resolution with OUC of the electrical system redesign. Contractor has mobilized and began installing silt fence in preparation for clearing and grubbing.

Change Order (C.O.) Status: None

Recommended Motion: None

Infrastructure Phase 1D – Jr. Davis Construction Company

Construction Status: Contractor has completed clearing and grubbing and submitted shop drawings which were all reviewed, processed, and returned back for their use. The majority of the ODP materials have been ordered and delivered to the site. The contractor and the MOT consultant are working together to obtain City approval of an alternative MOT plan to reduce the duration of construction in Laureate Boulevard.

Change Order (C.O.) Status: Contractor submitted Change Order Proposal 2 in the amount of $8,172.90 for rerouting of an existing mainline irrigation pipe around the work area for the Laureate Boulevard Roundabout to maintain function of the irrigation system in Laureate Boulevard throughout the duration of construction.

Recommended Motion: Motion to approve Jr. Davis Construction Co. Change Order No. 2 in the additive amount of $8,172.90.

F:\Proj2017\17170\ENGadmin\C\ec130 Construction Memo 8-17-21.docx

Re:	Poitras East Community Development District Construction Contract Status
August 17, 2021
Page 3

Off-Site Force Main to Tavistock Lakes Boulevard – JMHC

Construction Status: A limited notice to proceed was issued on 8/10/21 authorizing installation of erosion control and clearing of the force main easement. Approval of permanent easements through Orange County Real Estate Management continues to be both challenging and time consuming. The easements will be delivered to Orange County as they are executed by the respective owners. The full Notice to Proceed is pending execution of all required easements and issuance of approved plans by Orange County Utilities.

Change Order (C.O.) Status: None

Recommended Motion: None

Street A Phase 1 (aka Pearson Avenue) – Jr. Davis Construction Company
(Note: this construction contract is between TDCP and JDC)

Construction Status: Contractor has completed construction of the gravity sanitary sewer system, force main, and lift station wet well. Installation of sanitary laterals is underway. Storm sewer system has been completed except for inlet and manhole tops. The reclaim water system has started and is expected to be complete by week ending 9/03/21.

Recommended Motion: None.

Street A Phase 2 (aka Pearson Avenue) – Contractor TBD

Construction Status: This project is in the design and permitting stage and is intended to be constructed by the District.

Change Order (C.O.) Status: None

Recommended Motion: None

Should there be any questions, please do not hesitate to call. Thank you.
End of memorandum. c:	Larry Kaufmann
Matt McDermott Chris Wilson Dan Young Tarek Fahmy

F:\Proj2017\17170\ENGadmin\C\ec130 Construction Memo 8-17-21.docx

Poitras East Community Development District Master Infrastructure Phase 1D
Change Order Log
Jr. Davis Construction, Inc.

C.O. #	

Date	

Description of Revision	
Additional Days	

Amount	

Status	New
Contract Amount Original Contract Date	

To Board	

Approval Date	

Notes	
						$	2,900,282.54				
1	7/19/2021	Material Price Escalations	0	$	154,671.13		$	3,054,953.67	7/20/2021	7/20/2021		
2	8/16/2021	Rerouting of existing mainline irrigation pipe around the work area	0	$	8,172.90		$	3,063,126.57	8/17/2021			

										

F:\Proj2017\17170\ENGadmin\Poitras East CDD CO Logs	Master Infra 1D	8/16/2021 Page 1

Poitras East Community Development District
CONTRACT CHANGE ORDER	
Change Order No.	2	

Project:	

Master Infrastructure Phase 1D	

Date	

8/16/2021	

Engineer:	Donald W. McIntosh Associates, Inc.	 Contractor: Jr. Davis Construction Company, Inc.	

ITEM NO.	
WORK PERFORMED	DESCRIPTION OF
CHANGE	AMOUNT
(-)	+ /	

1	Rerouting of existing mainline irrigation pipe around the work area	
ADD	
$8,172.90	

				

Net Change Order Amount		$8,172.90 Contract Amount Prior to Change Order	$3,054,953.67  
Revised Contract Amount	$3,063,126.57  
COMMENTS:
See attached backup.

Acceptable To:	 	Date:	 Jr. Davis Construction Company, Inc.

Approved By:	 	Date:	 Poitras East Community Development District

F:\Proj2017\17170\ENGadmin\Prod\ep133 Master Infra 1D CO No. 2

Change Order Proposal:	2	

DESCRIPTION OF WORK / DELAY:	DATE:	8/4/2021	
The below Change Order proposal is provided for the the relocation of the mainline irragation that is in conflict with Jr Davis contract work to construct Roundabout at the intersection of Laureate and Selten Way.	OWNER CONTRACT #:		
	OWNER REV # / RFP #:		
	OWNER PAY ITEM #		
	JDC PROJECT #:	2082	
	JDC PAY ITEM #		

LABOR		MATERIAL		EQUIPMENT		

DESCRIPTION	
HRS	
RATE	
AMOUNT	
DESCRIPTION	
QTY	
UM	UNIT
PRICE	
AMOUNT	
DESCRIPTION	
HRS	
RATE	
AMOUNT	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐					$	‐			$	‐	$	‐	
		$	‐	$	‐	MATERIAL SUB‐TOTAL	$	‐			$	‐	$	‐	
		$	‐	$	‐	SALES TAX (COUNTY)	ORANGE		6.50%	$	‐			$	‐	$	‐	
		$	‐	$	‐	SUB‐TOTAL	$	‐			$	‐	$	‐	
		$	‐	$	‐	ALLOWABLE MARKUP	17.50%	$	‐			$	‐	$	‐	
		$	‐	$	‐	TOTAL MATERIAL COST	$	‐			$	‐	$	‐	
		$	‐	$	‐				$	‐	$	‐	
DIRECT LABOR	$	‐	SUBCONTRACTOR				$	‐	$	‐	
LABOR BURDEN	36.03%	$	‐	DESCRIPTION	QTY	UM	PRICE	AMOUNT			$	‐	$	‐	
SUB‐TOTAL	$	‐	Down to Earth Landscaping & Irrigation	1	LS	6,955.66	$	6,955.66	EQUIPMENT SUB‐TOTAL	$	‐	
ALLOWABLE MARKUP	17.50%	$	‐					$	‐	ALLOWABLE MARKUP	17.50%	$	‐	
TOTAL LABOR COST	$	‐					$	‐	TOTAL EQUIPMENT COST	$	‐	
					$	‐		
NOTES						$	‐	TOTAL		
					$	‐	LABOR	$	‐	
					$	‐	MATERIALS	$	‐	
					$	‐	SUBCONTRACTOR	$	6,955.66	
					$	‐	EQUIPMENT	$	‐	
	SUBCONTRACTOR SUB‐TOTAL	$	6,955.66			
	ALLOWABLE MARKUP	17.50%	$	1,217.24	CALCULATED MARKUP (TOTAL)		$	1,217.24	
	TOTAL SUBCONTRACTOR COST	$	8,172.90	TOTAL DUE	$	8,172.90	

Down to Earth Landscape & Irrigation
2701 Maitland Center Pkwy. Suite 200
Maitland, Florida 32751
(321) 263-2700

Estimate: #13776

Customer Address	Billing Address	Physical Project Address	
Jr Davis Construction Company Inc Sky Fayne
11271 Point Sylvan Circle Orlando, Florida 32825 Sky.Fayne@jr-davis.com 407-273-6134		Laureate Blvd. Mainline Installation

,	

Project	
Estimated Project Start Date	
Proposed By	
Due Date	
Laureate Blvd. Mainline Installation	July 27, 2021	Stephen Lasenna	July 26, 2021	

Estimate Details	
Description of Services & Materials	Quantity	Rate	Amount	
Irrigation					
Mainline Relocation (Per plan provided)	1.00	$6,955.66

Subtotal Project Total	$6,955.66

$6,955.66

$6,955.66	

Proposed By:		
Agreed & Accepted By:		

Stephen Lasenna

Down to Earth Landscape & Irrigation	
07/26/2021

Date	

Jr Davis Construction Company Inc	

Date	

We hereby propose to provide all labor, materials and equipment necessary to complete the following work as per plans and specifications, including the installation of the above, for all other Terms & Conditions please visit https://dtelandscape.com/terms-and-conditions/.
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I, GARTH R. RITTER, P.E. HEREBY CERTIFY THAT TO THE BEST OF MY KNOWLEDGE ALL EXISTING UTILITIES HAVE BEEN FIELD
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Garth R. Ritter, State of Florida, Professional Engineer, License No. 79364

This item has been digitally signed and sealed by Garth R. Ritter onthe date indicated here.

Printed copies of this document are not considered signed and sealed and the signature must be verified on any electronic copies.

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Poitras East Community Development District Off-Site Force Main Extension
Change Order Log JMHC, Inc.

C.O. #	

Date	

Description of Revision	
Additional Days	

Amount	

Status	New
Contract Amount Original Contract Date	

To Board	

Approval Date	

Notes	
						$	1,057,724.00				
1	6/15/2021	Material Price Increase		$	26,179.99	Approved	$	1,083,903.99	6/15/2021	6/15/2021		

										

F:\Proj2017\17170\ENGadmin\Poitras East CDD CO Logs	Off-Site FM	8/16/2021 Page 1

Poitras East Community Development District

Resolution 2021-09, Designating Registered Agent

RESOLUTION 2021-09

A RESOLUTION OF THE BOARD OF SUPERVISORS OF POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT DESIGNATING A REGISTERED AGENT AND REGISTERED OFFICE OF THE DISTRICT AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, Poitras East Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Orlando, Florida; and

WHEREAS, the District is statutorily required to designate a registered agent and a registered office location for the purposes of accepting any process, notice, or demand required or permitting by law to be served upon the District in accordance with Section 189.014(1), Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT:

Section 1. Jennifer Walden is hereby designated as Registered Agent for the Poitras East Community Development District.

Section 2. The District's Registered Office shall be located at 3501 Quadrangle Boulevard, Suite 270, Orlando, Florida 32817.

Section 3. In accordance with Section 189.014, Florida Statutes, the District’s Secretary is hereby directed to file certified copies of this resolution with Orange County and the Florida Department of Economic Opportunity.

Section 4. This Resolution shall become effective immediately upon adoption.

PASSED AND ADOPTED this 21st day of September, 2021.

ATTEST:	POITRAS EAST COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson

Poitras East Community Development District

Resolution 2021-10,
Designating Primary Administrative Office and Local Records Office

RESOLUTION 2021-10

A RESOLUTION BY THE BOARD OF SUPERVISORS OF THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT DESIGNATING THE PRIMARY ADMINISTRATIVE OFFICE AND PRINCIPAL HEADQUARTERS OF THE DISTRICT; DESIGNATING THE LOCATION OF THE LOCAL DISTRICT RECORDS OFFICE; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Poitras East Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Orlando, Florida; and

WHEREAS, the District desires to designate its primary administrative office as the location where the District’s public records are routinely created, sent, received, maintained, and requested, for the purposes of prominently posting the contact information of the District’s Record’s Custodian in order to provide citizens with the ability to access the District’s records and ensure that the public is informed of the activities of the District in accordance with Chapter 119, Florida Statutes; and

WHEREAS, the District also desires to specify the location of the District’s principal headquarters for the purpose of establishing proper venue under the common law home venue privilege applicable to the District; and

WHEREAS, the District is statutorily required to designate a local district records office location for the purposes of affording citizens the ability to access the District’s records, promoting the disclosure of matters undertaken by the District, and ensuring that the public is informed of the activities of the District in accordance with Chapter 119 and Section 190.006(7), Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The District’s primary administrative office for purposes of Chapter 119, Florida Statutes, shall be located at 3501 Quadrangle Boulevard, Suite 270, Orlando, Florida 32817.

SECTION 2. The District’s principal headquarters for purposes of establishing proper venue shall be located at 3501 Quadrangle Boulevard, Suite 270, Orlando, Florida 32817, within Orange County, Florida.

SECTION 3. The District’s local records office shall be located at 3501 Quadrangle Boulevard, Suite 270, Orlando, Florida 32817.

SECTION 4.	This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 21st day of September, 2021.

ATTEST:	POITRAS EAST COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

Poitras East Community Development District

Payment Authorization Nos. 117 – 121

By Amanda Lane at 9:10 am, Aug 11, 2021

Payment Authorization #117

8/6/2021		
Item No.	Payee	Invoice Number	General Fund	

1	
Berman Construction
August Administrator & Irrigation Specialist				
		13835	$	1,000.00	
2	Carr Riggs & Ingram
FY 2020 Audit				
		17180403	$	500.00	
3	Donald W McIntosh Associates
Engineering Services Through 07/16/2021				
		41411	$	1,320.91	
4	Hopping Green & Sams
General Counsel Through 06/30/2021				
		124140	$	2,768.01	
5	Orlando Sentinel
Legal Advertising on 06/15/2021 ; Ad: 6968138 Legal Advertising on 07/20/2021 ; Ad: 6988049				
		OSC37856609 OSC39492458	$
$	297.50
241.25	
6	Sunshine 811
July Tickets				
		PS-INV1001763	$	5.76	
		
TOTAL	
$	
6,133.43	

Chairperson

Poitras East Community Development District c/o Fishkind & Associates, Inc.
12051 Corporate Boulevard
Orlando, FL 32817

Payment Authorization #118
8/13/2021

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
Orlando Sentinel				
	Legal Advertising on 07/27/2021 ; Ad: 6992838	OSC40184774	$	2,851.80	
		
TOTAL	
$	
2,851.80	

Chairperson

By Amanda Lane at 10:08 am, Aug 13, 2021

Poitras East Community Development District c/o PFM Group Consulting
3501 Quadrangle Boulevard, Ste. 270
Orlando, FL 32817
407-723-5925 // LaneA@pfm.com

Payment Authorization #119
8/20/2021

Item
No.	Payee	Invoice
Number	General
Fund	

1	
PFM Group Consulting
July Billable Expenses	

116554	

$	107.76	
	DM Fee: August 2021	DM-08-2021-43	$ 2,916.67	
	July Reimbursables	OE-EXP-08-35	$	14.99	
2	Supervisor Fees - 08/17/2021 Meeting
Richard Levey	
--	
$	200.00	
		
TOTAL	
$ 3,239.42	

Chairperson

Poitras East Community Development District c/o PFM Group Consulting
3501 Quadrangle Boulevard, Ste. 270
Orlando, FL 32817
407-723-5925 // LaneA@pfm.com

Received via email on Saturday, August 21, 2021 - ALane

Payment Authorization #120
8/27/2021

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
Hopping Green & Sams
General Counsel Through 07/31/2021				
		124645	$	3,442.28	
2	VGlobalTech
August Website Maintenance				
		2957	$	125.00	
		
TOTAL	
$	
3,567.28	

Chairperson

By Amanda Lane at 2:32 pm, Aug 27, 2021

Poitras East Community Development District c/o PFM Group Consulting
3501 Quadrangle Boulevard, Ste. 270
Orlando, FL 32817
LaneA@pfm.com // (407) 723-5925

Payment Authorization #121

9/3/2021		
Item No.	Payee	Invoice Number	General Fund	

1	
Donald W McIntosh Associates
Engineering Services Through 08/13/2021				
		41519	$	1,946.50	
2	Sunshine 811
August Tickets				
		PS-INV1002767	$	7.20	
		
TOTAL	
$	
1,953.70	

Chairperson

By Amanda Lane at 3:48 pm, Sep 03, 2021

Poitras East Community Development District c/o PFM Group Consulting
3501 Quadrangle Boulevard, Ste. 270
Orlando, FL 32817
LaneA@pfm.com // (407) 723-5925

Work Authorization/Proposed Services
(if applicable)

District’s Financial Position and Budget to Actual YTD

Statement of Financial Position As of 8/31/2021

General Fund

Assets		

$49,979.58		
	$248,738.72	
	12.17	
$49,979.58	$248,750.89	
$49,979.58	$248,750.89	

Liabilities and Net Assets		
$0.00	$0.00	
$0.00	$0.00	

($63,275.11)		
67,906.97		
45,347.72		
	$33,175.73	
	215,575.16	
$49,979.58	$248,750.89	
		
$49,979.58	$248,750.89	

Debt Service Fund

Capital Projects	Total Fund

Current Assets
General Checking Account
Series 2020 Debt Service Reserve Series 2020 Interest
Series 2020 Acquisition/Construction Total Current Assets

Total Assets

Current Liabilities
Accounts Payable
Total Current Liabilities

Total Liabilities

Net Assets
Net Assets, Unrestricted
Net Assets - General Government
Current Year Net Assets - General Government

Net Assets, Unrestricted
Current Year Net Assets, Unrestricted

Net Assets, Unrestricted
Current Year Net Assets, Unrestricted

Total Net Assets

Total Liabilities and Net Assets

$0.01

$0.01		$49,979.58 248,738.72
12.17
0.01

$298,730.48	
$0.01		$298,730.48	

$64,849.60

$64,849.60		

$64,849.60

$64,849.60	
$64,849.60		$64,849.60	

($11,586.21)
(53,263.38)

($64,849.59)

$0.01		

($63,275.11) 67,906.97
45,347.72

33,175.73
215,575.16

(11,586.21)
(53,263.38)

$233,880.88

$298,730.48	

Page 1 of 1

Statement of Activities As of 8/31/2021

General Fund	Debt Service Fund

Capital Projects Fund

Total

Revenues

Developer Contributions	$150,707.65						$150,707.65	
Other Income & Other Financing Sources	338.79						338.79	
Inter-Fund Group Transfers In			$0.29				0.29	
Debt Proceeds			234,371.84				234,371.84	
Inter-Fund Transfers In					($0.29)		(0.29)	
Debt Proceeds					2,460,167.59		2,460,167.59	
Total Revenues	$151,046.44		$234,372.13		$2,460,167.30		$2,845,585.87	

Expenses

Supervisor Fees	$2,200.00						$2,200.00	
D&O Insurance	2,421.00						2,421.00	
Management	32,083.37						32,083.37	
Engineering	7,450.02						7,450.02	
Property Appraiser	296.00						296.00	
District Counsel	31,941.16						31,941.16	
Audit	3,750.00						3,750.00	
Travel and Per Diem	22.10						22.10	
Postage & Shipping	120.95						120.95	
Legal Advertising	7,340.59						7,340.59	
Miscellaneous	430.26						430.26	
Web Site Maintenance	2,575.00						2,575.00	
Dues, Licenses, and Fees	175.00						175.00	
General Insurance	2,960.00						2,960.00	
Property & Casualty	935.00						935.00	
Personnel Leasing Agreement	11,000.00						11,000.00	
Interest Payments (Series 2020)			$18,808.67				18,808.67	
Engineering					$224,800.20		224,800.20	
District Counsel					24,861.00		24,861.00	
Legal Advertising					1,930.19		1,930.19	
Contingency					2,261,839.31		2,261,839.31	
Total Expenses	$105,700.45		$18,808.67		$2,513,430.70		$2,637,939.82	

Other Revenues (Expenses) & Gains (Losses)

Interest Income	$1.73						$1.73	
Interest Income			$11.70				11.70	
Interest Income					$0.02		0.02	
Total Other Revenues (Expenses) & Gains (Losses)	$1.73		$11.70		$0.02		$13.45	
Change In Net Assets	$45,347.72		$215,575.16		($53,263.38)		$207,659.50	

Net Assets At Beginning Of Year	
$4,631.86		
$33,175.73		
($11,586.21)		
$26,221.38	

Net Assets At End Of Year	
$49,979.58		
$248,750.89		
($64,849.59)		
$233,880.88	

Page 1 of 1

Poitras East CDD	
Budget to Actual	
For the Month Ending 08/31/2021	
Year To Date	
											FY 2021			
		Actual			Budget			Variance	Adopted		Percentage	
											Budget			

Revenues														
Developer Contributions	$	150,707.65		$	331,122.92		$	(180,415.27)		$	361,225.00		41.72%	
Other Income & Other Financing Sources		338.79			-			338.79			-			
Net Revenues	$	151,046.44		$	331,122.92		$	(180,076.48)		$	361,225.00		41.82%	
General & Administrative Expenses														
Supervisor Fees	$	2,200.00		$	4,400.00		$	(2,200.00)		$	4,800.00		45.83%	
D&O Insurance		2,421.00			2,750.00			(329.00)			3,000.00		80.70%	
Trustee Services		-			5,500.00			(5,500.00)			6,000.00		0.00%	
Management		32,083.37			32,083.33			0.04			35,000.00		91.67%	
Engineering		7,450.02			11,000.00			(3,549.98)			12,000.00		62.08%	
Dissemination Agent		-			4,583.33			(4,583.33)			5,000.00		0.00%	
Property Appraiser		296.00			-			296.00			-			
District Counsel		31,941.16			22,916.67			9,024.49			25,000.00		127.76%	
Assessment Administration		-			6,875.00			(6,875.00)			7,500.00		0.00%	
Reamortization Schedules		-			458.33			(458.33)			500.00		0.00%	
Audit		3,750.00			5,500.00			(1,750.00)			6,000.00		62.50%	
Travel and Per Diem		22.10			458.33			(436.23)			500.00		4.42%	
Telephone		-			91.67			(91.67)			100.00		0.00%	
Postage & Shipping		120.95			458.33			(337.38)			500.00		24.19%	
Copies		-			458.33			(458.33)			500.00		0.00%	
Legal Advertising		7,340.59			9,166.68			(1,826.09)			10,000.00		73.41%	
Miscellaneous		430.26			8,250.00			(7,819.74)			9,000.00		4.78%	
Web Site Maintenance		2,575.00			2,475.00			100.00			2,700.00		95.37%	
Dues, Licenses, and Fees		175.00			160.42			14.58			175.00		100.00%	
Total General & Administrative Expenses	$	90,805.45		$	117,585.42		$	(26,779.97)		$	128,275.00		70.79%	

Field Operations														
Electric Utility Services														
Electric	$	-		$	2,291.67		$	(2,291.67)		$	2,500.00		0.00%	
Water-Sewer Combination Services														
Water Reclaimed		-			9,166.67			(9,166.67)			10,000.00		0.00%	
Other Physical Environment														
General Insurance		2,960.00			2,933.33			26.67			3,200.00		92.50%	
Property & Casualty Insurance		935.00			1,375.00			(440.00)			1,500.00		62.33%	
Other Insurance		-			229.17			(229.17)			250.00		0.00%	
Irrigation Repairs		-			9,166.67			(9,166.67)			10,000.00		0.00%	
Landscaping Maintenance & Material		-			68,750.00			(68,750.00)			75,000.00		0.00%	
Tree Trimming		-			4,583.33			(4,583.33)			5,000.00		0.00%	
Flower & Plant Replacement		-			9,166.67			(9,166.67)			10,000.00		0.00%	
Contingency		-			9,166.67			(9,166.67)			10,000.00		0.00%	
Hurricane Cleanup		-			18,333.33			(18,333.33)			20,000.00		0.00%	
Road & Street Facilities														
Entry and Wall Maintenance		-			2,750.00			(2,750.00)			3,000.00		0.00%	
Hardscape Maintenance		-			4,583.33			(4,583.33)			5,000.00		0.00%	
Streetlights		-			27,500.00			(27,500.00)			30,000.00		0.00%	
Accent Lighting		-			458.33			(458.33)			500.00		0.00%	
Alleyway Maintenance		-			9,166.67			(9,166.67)			10,000.00		0.00%	
Parks & Recreation														
Personnel Leasing Agreement		11,000.00			11,000.00			-			12,000.00		91.67%	
Reserves														
Infrastructure Capital Reserve		-			18,333.33			(18,333.33)			20,000.00		0.00%	
Alleyway Reserve		-			4,583.33			(4,583.33)			5,000.00		0.00%	
Total Field Operations Expenses	$	14,895.00		$	213,537.50		$	(198,642.50)	$ 232,950.00		6.39%	

Total Expenses	
$	
105,700.45		
$	
331,122.92		
$	
(225,422.47)		
$	
361,225.00		
29.26%	

Other Revenues (Expenses) & Gains (Losses)														
Interest Income	$	1.73		$	-		$	1.73		$	-			
Total Other Revenues (Expenses) & Gains	$	1.73		$	-		$	1.73		$	-			
(Losses)														
Net Income (Loss)	$	45,347.72		$	-		$	45,347.72		$	-		

Page 1 of 1