Poitras East Community Development District
3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817; Phone: 407-723-5900 http://poitraseastcdd.com/

The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Poitras East Community Development District (“District”), scheduled to be held at 4:00 p.m. on Tuesday, April 18, 2023, at Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd, Orlando, FL 32827. A quorum will be confirmed prior to the start of the meeting.

District Staff, please use the following information to join via the computer or the conference line: Phone: 1-844-621-3956	Computer: pfmgroup.webex.com    Participant Code: 796 580 192#
BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Consideration of the Minutes of the March 21, 2023, Board of Supervisors’ Meeting

Business Matters
Review of Fiscal Year 2024 Operations & Maintenance Budget
Ratification of Operation and Maintenance Expenditures Paid in March 2023 in an amount totaling $10,534.43
Ratification of Requisition Nos. 2023-001 – 2023-008 Paid in March 2023 in an amount totaling $2,493,510.84
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financial Position and Budget to Actual YTD

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Landscape Supervisor
Irrigation Supervisor
Supervisor Requests

Adjournment

Poitras East Community Development District

Minutes of the March 21, 2023, Board of Supervisors’ Meeting

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS	Roll Call to Confirm Quorum

The Board of Supervisors’ Meeting for the Poitras East Community Development District was called to order on Tuesday, March 21, 2023, at 4:00 p.m. at the Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd,
Orlando, FL 32827.			
Present:			
Richard Levey	Chairman		
Frank Paris	Assistant Secretary		
Brent Schademan	Assistant Secretary		
Julie Salvo	Assistant Secretary		
Also attending:			
Jennifer Walden	PFM	(via phone)	
Lynne Mullins	PFM		
Jorge Jimenez	PFM	(via phone)	
Tucker Mackie	Kutak Rock		
Jeffrey Newton	Donald W. McIntosh Associates		
Larry Kaufmann	Construction Supervisor	(via phone)	
Verona Griffith	PFM	(via phone)	
Matt McDermott	Construction Committee Member		
Katie Harmer	Berman		
Samantha Sharenow	Berman		

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey called for public comments. He noted there were no public comments.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the February 21, 2023, Board of Supervisors’ Meeting

The Board reviewed the minutes of the February 21, 2023, Board of Supervisors’ Meeting.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Minutes of the February 21, 2023, Board of Supervisors’ Meeting.

FOURTH ORDER OF BUSINESS	Consideration of First Amendment to Landscape and Irrigation Maintenance Agreement with United Land Services

Ms. Mullins stated the agreement with ULS is expected to expire on June 1,2023. District staff has discussed with Mr. McDermott and Berman and the recommendation is to move forward with keeping ULS on until September 30, 2023. This would coincide with the new bids through the RFP process, which the Board will discuss next. She noted that there will be no additional cost to the budget.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the First Amendment to Landscape and Irrigation Maintenance Agreement with United Land Services, which extends the agreement until September 30, 2023.

FIFTH ORDER OF BUSINESS	Consideration of RFP for District Landscaping & Common Area Maintenance

Ms. Mullins stated District staff is working on putting together the RFP for the District. District staff is asking for approval to move forward with placing the ad for the RFP and approval of the attached evaluation criteria. This is consistent with several of the sister Districts who did their landscaping RFP last year.

Mr. McDermott noted the project scope description needs to be expanded. He added that this is the first time this District has gone out for RFP and the package is still being worked on as some of the verbiage in the ad needs to be tweaked to include all roadways.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the RFP evaluation criteria and District staff placing the RFP ad for the District Landscaping & Common Area Maintenance.

SIXTH ORDER OF BUSINESS	Review and Acceptance of Arbitrage Rebate Report for the Series 2020 BAN

Ms. Mullins stated LLS Tax Solutions provided the report, which indicates that there is no cumulative rebatable arbitrage liability as of February 14, 2023.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District accepted the Arbitrage Rebate Report from LLS Tax Solutions for the Series 2020 BAN.

SEVENTH ORDER OF BUSINESS	Ratification of Operation and Maintenance Expenditures Paid in

February 2023 in an amount totaling
$8,682.15

Ms. Mullins stated these have been approved and need to be ratified.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District ratified the Operation and Maintenance Expenditures paid in February 2023 in an amount totaling $8,682.15.

EIGHTH ORDER OF BUSINESS	Recommendation of Work Authorization/Proposed Services

Mr. Kaufmann stated there's one Work Authorization in the agenda package from Donald W. McIntosh Associates in the amount of $17,890.00. It includes the evaluation of a proposed location for a future lift station, the capacity for that lift station, and a modification to the master utility plan with Orange County to accommodate that lift station.

Mr. Newton stated there are four lift stations in the CIP, three of them have been built and one remains. The remaining lift station is currently planned for within the limits of the proposed Village center, so the Developer is not ready to put that lift station in yet. At the same time, the City has a fire station site on the north side of Luminary Blvd., and there's also another site that the Developer is marketing, both of which need sewer service. The request was that District staff look at what it would take to construct a separate lift station to serve those parcels and as much of the land lying south of Luminary as possible.

On motion by Ms. Salvo, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Work Authorization with Donald. W. McIntosh Associates, Inc. for $17,890.00 for the Lift Station G Evaluation.

NINTH ORDER OF BUSINESS	Review of District’s Financial Position and Budget to Actual YTD

Ms. Mullins stated through February, the District has expenses of just under $99,000.00 versus an overall budget of $412,000.00. So, the District has spent about 24% of the adopted budget.

TENTH ORDER OF BUSINESS	Staff Reports

District Counsel –	Ms. Mackie stated the 1A, 1B and Pearson Ave. infrastructure that remain
to be acquired by the District is now in the process of documentation. Mr. Newton reviewed costs and certified them for the District's purposes. She noted District staff will bring that back before the Board for ratification as it was already approved by the Board. Then the District will likely be requisitioning funds from not only the 2023 Bonds, but the 2020 BAN as well. Ms. Mackie noted that at the last meeting, Bond Counsel presented certain items that would necessitate a reissuance, so Dr. Levey may need to sign a few additional documents.

District Manager –	No report.

District Engineer –	Mr. Newton reviewed the Construction Contract Status Memorandum
(Minutes Exhibit A).

For Narcoossee/Luminary Traffic Signal, the pedestrian push buttons are still being addressed. Kittelson has come up with a remediation plan that includes not only moving the pedestrian push buttons, but also includes demolition and reconstruction of sidewalks and ramps. The area is constrained so it’s hard to find flat landing areas within 10 feet of the edge of the travelway, which is recommended by the MUTCD for pedestrian push buttons. It’s been a struggle to find middle ground between the ADA and MUTCD. The solution recommended by Kittelson is to redo the ramps and the lead in sidewalks to provide flat landing areas.

Dr. Levey asked how the District got to this point with the signal being new. Mr. Newton stated that on the East side of Narcoossee Road it was all existing. The signal poles and the pedestrian push buttons were designed by Kittelson based on what was already there. He stated he will look into where it fell apart on the West side but feels it was probably a timing issue.

For Master Infrastructure Phase 1C & Centerline Drive Segment F, the project is effectively complete. The final lift of asphalt got placed at the beginning of this month and the Certificate of Completion is on track to be issued by the City by the end of the month. There are a couple of Change Orders for this project. First is Change Order No. 15 in the additive amount of $3,103.73 for a reduction in the screen wall length at Centerline Drive Segment G box culvert and the addition of a reclaimed point of connection. Second is Change Order No. 16 in the additive amount of $85,888.27 for diesel fuel price adjustments for October 2022 through March 2023, the addition of an OUC automatic flushing device, and some additional sod, stone, and grading at the roundabout. Of that total amount, $70,939.44 is applicable to Master Infrastructure Phase 1C project and the remaining
$14,948.83 is applicable to the Midtown ID’s Centerline Drive Segment F project.

For Master Infrastructure Phase 1D, ODP reconciliation is being worked on but is still waiting on information from the contractor to finalize.

For Pearson Avenue Phase 2, the Certificate of Completion got issued by the City last month and the release of retainage request should be on the Contractor’s next pay application.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the action items of the March 21, 2023, Construction Contract Status memorandum, which amount to approval of Change Order No. 15 in the additive amount of $3,103.73 and Change Order No. 16 in the additive amount of $85,888.27.

Construction Supervisor –	No report.

Landscape Supervisor –	No report. Irrigation Supervisor –	No report.

ELEVENTH ORDER OF BUSINESS	Supervisor Requests

There were no Supervisor requests.

TWELFTH ORDER OF BUSINESS	Adjournment

On motion by Mr. Paris, seconded by Ms. Salvo, with all in favor, the March 21, 2023, Meeting of the Board of Supervisors for the Poitras East Community Development District was adjourned.

Secretary / Assistant Secretary	Chair / Vice Chair

Minutes Exhibit A

MEMORANDUM

DATE:	March 21, 2023

TO:	Poitras East Community Development District Board of Supervisors

FROM:	Donald W. McIntosh Associates, Inc.
District Engineer

RE:	Construction Contract Status

Dear Board Members,

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity.

Master Infrastructure Phase 1A – Jr. Davis Construction Company, Inc.
(Note: this construction contract is between TDCP and JDC)

Construction Status: The project has been completed. Acquisition of improvements by the District is ongoing.

Narcoossee/Luminary Traffic Signal – The New Florida Industrial Electric

Construction Status: The Contractor and signal consultant are continuing to coordinate with Orange County regarding the pedestrian push buttons. The current cure includes not only relocation of the pedestrian push buttons but also the demolition and reconstruction of curb ramps and adjacent sidewalks at the intersection for compliance with ADA. While the relocation of the pedestrian push buttons should be completed by the Contractor with no additional cost to the District, it is likely that the sidewalk demolition and reconstruction will be viewed as additional work subject to a change order. The Contractor has been informed that retainage will not be released until the issue is fully resolved.

Master Infrastructure Phase 1B – Jr. Davis Construction Company, Inc.
(Note: this construction contract is between TDCP and JDC)

Construction Status: The project has been completed. Acquisition of improvements by the District is ongoing.

Master Infrastructure Phase 1C & Centerline Drive Segment F – Jr. Davis Construction Company

Construction Status: Project is substantially complete. The final lift of asphalt has been placed, storm repair videos have been received, and final project completion is currently anticipated by the end of March pending the City’s acceptance of as-builts and other closeout documentation as submitted.

Change Order (C.O.) Status: Change Order No. 15 in the additive amount of $3,103.73 for reduction in screen wall length at the Centerline Drive Segment G box culvert and addition of
F:\Proj2017\17170\ENGadmin\C\ec315 Construction Memo 03-21-23.docx

Memorandum
Re:	Poitras East Community Development District Construction Contract Status
March 21, 2023
Page 2

a reclaimed point of connection. Change Order No. 16 in the additive amount of $85,888.27 for diesel fuel price adjustments for October 2022 through March 2023, addition of an OUC automatic flushing device, and additional sod, stone, and grading at the roundabout, $70,939.44 of which is applicable to PECDD’s Master Infrastructure Phase 1C project and $14,948.83 of which is applicable to MID’s Centerline Drive Segment F project.

Recommended Motion: Approve Change Order No. 15 in the additive amount of $3,103.73 and Change Order 16 in the additive amount of $85,888.27.

Master Infrastructure Phase 1D – Jr. Davis Construction Company

Construction Status: The project has been completed. Contract closeout is underway, including ODP reconciliation pending receipt of additional information from the contractor.

Change Order (C.O.) Status: None at this time.

Recommended Motion: None.

Street A Phase 1 (aka Pearson Avenue) – Jr. Davis Construction Company
(Note: this construction contract is between TDCP and JDC)

Construction Status: The project has been completed. Acquisition of improvements by the District is ongoing.

Street A Phase 2 (aka Pearson Avenue) – Jr. Davis Construction Company

Construction Status: A Certificate of Completion was issued by the City on 2/17/23. Request for release of retainage is expected in the next pay application.

Change Order (C.O.) Status: None.

Recommended Motion: None.

Should there be any questions, please do not hesitate to call. Thank you.
c:	Larry Kaufmann Matt McDermott Chris Wilson Dan Young Tarek Fahmy

F:\Proj2017\17170\ENGadmin\C\ec315 Construction Memo 03-21-23.docx

Poitras East Community Development District
Master Infrastructure Phase 1C and Centerline Drive Segment F Change Order Log
Jr. Davis Construction, Inc.

C.0.#	

Date	

Description of Revision	
Additional Days	

Amount	

Status	New Contract Amount Original Contract
Date	

To Board	

Approval Date	

Notes	
			300			$	8 105.537.19				

1	
4/6/2022	
Hardscape - Roundabouts and Retaining Wall	
0	
$	133,966.67	

Approved	
$	8,239,503.86	
4/19/2022	
4/19/2022	
Tavistock approved 5/4/22	
	
4/13/2022	
Increase in Cost to Procure 16" PVC Force Main from FEI	
0	
$	69,162.54	

Approved	
$	8,308,666.40	
4/19/2022	
4/19/2022	

Tavistock approved 5/4/22	
a	5/16/2022	Landscaping & Irrigation for Phase 1C (includina 12 months of maintenance)	120	$	2,348,776.51	Approved	$	10,657,442.91	5/17/2022	5/17/2022		
1	6/20/2022	Diesel Fuel Price Adjustment through May
2022		$	19,807.62	
Approved	$	10,677,250.53	6/21/2022	6/21/2022		
§	8/10/2022	Phase 1C Truck Apron Pavers	30	$	160,500.00	Approved	$	10,837,750.53	8/16/2022	8/16/2022		
1	8/10/2022	Segment F Landscape & Irrigation	49	$	337,107.02	Approved	$	11,174,857.55	8/16/2022	8/15/2022		
	8/12/2022	Remove 12 months of landscapeArrigation maintenance	0	$	(243,187.92)	Approved	$	10,931,669.63	8/16/2022	8/16/2022		
	11/4/2022	Hurricane Ian Additional Work	0	$	3,729.00	Approved	$	10,935,398.63	11/15/2022	11/15/2022		
1Q	11/14/2022	Diesel Fuel Price Adjustment - June through September 2022	0	$	24,259.08	Approved	$	10,959,657.71	11/15/2022	11/15/2022		

Q	
7/15/2022	Master Infrastructure Phase 1C and Segment F Plan Changes	
90	
$	1,165,512.09	
Approved	
$	12,125,169.80	
7/19/2022	
11/15/2022	Previously approved NTE $1,368,270.55
pending Engineers Review	
11	1/10/2023	Master Infrastructure Phase 1C and Seoment F Additional Cost for Trails	0	$	1,057,784.46	Approved	$	13,182,954.26	1/17/2023	1/17/2023		
12	2/16/2023	Asphalt Price Escallations	0	$	85,799.14	Approved	$	13,268,753.40	2/21/2023	2/21/2023		
13	2/16/2023	LAMN Trail Modifications at Concrete Box Culvert from Aspahlt to Concrete	0	$	6,075.00	Approved	$	13,274,828.40	2/21/2023	2/21/2023		
14	2/16/2023	Segment E Electrical Extension	0	$	401,376.94	Approved	$	13,676,205.34	2/21/2023	2/21/2023		
15	3/14/2023	Reduced Screen Wall and Add Relaimed Point of Connection	0	$	3,103.73	Pending	$	13,679,309.07	3/21/2023			

16	
3/14/2023	Diesel Fuel Price Adjustment - October 2022 through March 2023; Autoflush for Segment C, Added Sod and Grading,
Segment E Asphalt Repair	

0	
$	85,888.27	

Pending	

$	13,765,197.34	

3/21/2023			
										
Days to Substantial Complellon	589	Revised Contract Amount $	13,765,197.34				
Days to Contract Completion	619							
NOC Date	7/19/2021							
Substantlal Completlon Date	2/28/2023							
Contract Completlon Date	3130/2023							

F:\Proj2017\17170\ENGadmin\Poilras East CDD CO Logs	Master Infra 1C & Sag F)	3120/2023 Page 1

CONTRACT CHANGE ORDER

Master Infrastructure Phase 1C and Centerline Drive

Change Order No.----'1-5---

Project:

 SegmentF		Date	3/14../;,.2;;;0.;;.2;;;.3;...

Engineer:	Donald W. McIntosh Associates, Inc.

Contractor: Jr. Davis Construction Company, Inc.

ITEM NO.	
WORK PERFORMED	DESCRIPTION OF
CHANGE	AMOUNT + / (·)	

1	Reduced Screen Wall and Add Reclaimed Point of Connection	
ADD	
$	3,103.73	

				

NetChangeOrderAmount $	3,103.73
Contract Amount Prior to Change Order $	13,676,205.34 Revised Contract Amount $	 13,679,309.07
 COMMENTS:	
	See attached backup.	

Acceptable To:

Approved By:		Date:	
Poitras East Community Development District

Poitras Master Infrastructure lC/lF Box Culv Screen Wall Reduction and Add POC

I	JR. DAVIS CONSTRUCTION
210 Hangar Road
Kissimmee, FL, 34741

Jr. Dovis Conittvdlon Compony, Inc.

Contact: Phone: Email:

Mike Heim 407-572-5190
Mike.Heim@jr-davis.com

Quote To: Company: Phone: Email:

TarekFahmy
Donald W. Mcintosh & Associates, Inc. 407-644-8318
tfahmy@dwma.com

Proposal Date:	2/27/2023-
HCSS:	2089RC016
Additional Time:

Reduced Screen wall by 138 LF and Elim. 4 Columns Add RM POC connection for hrigation and 24" DEMO
ITEM	DESCRIPTION	QUANTITY	UNIT	UNIT PRICE	AMOUNT	
10	Delete Box Culvert Screen Wall Sections	-138.00	LF	148.31	-20,466.78	
15	Delete Box Culvert Screen Wall Columns	-4.00	EA	1,159.58	-4,638.32	
30	Added 4" Above Ground Reclaimed POC Connection	1.00	LS	24,089.63	24,089.63	
40	Remove Existing 24" RCP crossing Segment F	80.00	LF	51.49	4,119.20	
G "'D TOTAL	$3103.73
NOTES:
As part of asscociated plan revisions, Box culvert screen wall was reduced by 69 LF on both east and west side of roadway at STA 86+00, resulting in net decresse of 138 LF of wall and elimination of 4 cast in place columns.

above ground 4" Reclaimed Main POC was added for irrigation connection at STA 85+00

24" Pipe Demo in Segment F; STA 96+40 taken out from ROW to ROW only (80 LF) as original plans stated that this was to be removed in future phase. RFI 11 direction stated that JDC was not to remove said pipe, but after determining the pipe was not wanted by TDC under the new Segment F roadway, Field Direction was to remove the pipe

CONTRACT CHANGE ORDER

Change Order No. 	16	

Master Infrastructure Phase 1C and Centerline Drive

Project:

 Segment F		Date -----.;3./;16./.2.02.3;

Engineer:	Donald W. McIntosh Associates. Inc.

Contractor: Jr. Davis Construction Company, Inc.

ITEM NO.	
WORK PERFORMED	DESCRIPTION OF
CHANGE	AMOUNT +/ (-)	

1	Diesel Fuel Price Adjustment - October 2022 through March 2023	
ADD	
$	51,434.38	
2	Autoflush for Segment C, Added Sod and Grading, Segment E Asphalt Repair	
ADD	
$	34,453.89	

				

Net Change Order Amount	$	85,888.27	
Contract Amount Prior to Change Order	$	13,679,309.07	
Revised Contract Amount	$	13,765,197.34	
COMMENTS:
See attached backup.

Acceptable To:

Date:
bk

Approved By:

		Date:	 Poitras East Community Development District

Jr Davis Construction	Fuel Index Summary by Period

https:ljwww.fdot.gov/ construction/fuel-bit/fuel-bit.shtm
Period	Monthly Index	Monthly Index	Total GAL Difference

Monthly Index Value

March-22	3.8260	1.7072		$	
April-22	3.8260	1.7072	1,862.96	$	3,180.40	

	May-22	4.6665		2.5477	2,216.78	$	5,647.64	1st Request	$ 8,885.09	
	June-22	4.5482	2.4294	1,824.55	$	4,432.54			
	July-22	4.3428	2.2240	1,144.34	$	2,545.00			
	August-22	3.8412	1.7224	1,292.26	$	2,225.76			
	September-22	3.8855		1.7667	7,233.57	$	12,779.40	2nd Request	$21,822.86	
	October-22	3.4802	1.3614	4,552.83	$	6,198.13			
	November-22	3.9942	1.8754	6,627.39	$	12,428.88			
	December-22	3.6188	1.5000	2,499.71	$	3,749.52			
	January-23	3.8667	1.7479	1,674.94	$	2,927.59			
	February-23	3.5847	1.4659	11,313.46	$	16,584.18			
	March-23	3.1068	0.9880	45.00	$	44.46			
	PROJECT COMPLETE						
			Sub-Total	$	72,743.50	THIS REQUEST (final)	$42,035.55	
	Contract Index		1.9262
I						
	Do NOT Edit this Cell Once Entered						

Enter Payment Period in Column A
Link Column B with Appropriate Period Index
Column C will Calculate Itself
Link Column D with Appropriate Period Total
Column E will Calculate Itself

Jr Davis Construction	Fuel Index Summary by Period

htt(;!s:LLwww.fdot.govLconstructionLfuel-bitLfuel-bit.shtm
Period	Monthly Index	Monthly Index	Total GAL	Monthly Index Value Difference

March-22	3.8260	1.7072		$		
April-22	3.8260	1.7072	1,574.39	$	2,687.76		
May-22	4.6665	2.5477	2,446.92	$	6,233.97 first Request	$10,922.53	
June-22	4.5482	2.4294	907.09	$	2,203.67		
July-22	4.3428	2.2240	1,086.27	$	2,415.84		
August-22	3.8412	1.7224	8.94	$	15.40		
September-22	3.8855	1.7667	(293.20)	$	(517.99) 2nd Request	$ 2,436.22	
October-22	3.4802	1.3614	1,153.51	$	1,570.37		
November-22	3.9942	1.8754	2,436.25	$	4,568.89		
December-22	3.6188	1.5000	510.90	$	766.35		
January-23	3.8667	1.7479	120.00	$	209.75		
February-23	3.5847	1.4659	1,537.94	$	2,254.44		
March-23	3.1068	0.9880	353.40	$	349.15		
PROJECT COMPLETE						

Sub-Total	
$	
22,757.58	
This Request (final)	
$	
9,398.83	

Contract Index	,	1.9262 
Do NOT Edit this Cell Once Entered

Enter Payment Period in Column A
Link Column B with Appropriate Period Index
Column C will Calculate Itself
Link Column D with Appropriate Period Total
Column E will Calculate Itself

Poitras Master Infrastructure lC/lF Added sod on slopes, Autoflush
I	JR. DAVIS CONSTRUCTION

210 Hangar Road
Kissimmee, FL, 34741 Contact:	Mike Heim

Jr.Dcms Coniltvdion Compony, Inc.

Phone: Email:

407-572-5190
Mike.Heim@jr-davis.com

OuoteTo:
Company:
Phone: Email:

TarekFahmy
Donald W. Mcintosh & Associates, Inc. 407-644-8318
tfahmy@dwma.com

Proposal Date:	3/15/2023
HCSS:	2089RC017
Additional Time:

Autoflush for Segment C, added sod and grading per TDC direction, Seg E Asphalt repair
ITEM	DESCRIPTION	QUANTITY	UNIT	UNIT PRICE	AMOUNT	
6	Bond	1.00	LS	535.00	535.00	
9 Additional Sod Beyond ROW SEG C SWC	4,000.00	SY	3.00	12,000.00	
	Roundabout					
11	Grading For added sod Sel!ment C SWC Roundabout	4,000.00	SY	0.90	3,600.00	
15	Segment E Asphalt Repair	1.00	LS	5,550.00	5,550.00	
30	Install OUC Flushing Device segment C	1.00	LS	10,608.09	10,608.09	
40	Install Check dam #57 stone W of Seg C roundabout	1.00	LS	2,160.80	2,160.80	
GRAND TOTAL	$34 453.89

NOTES:
Additional sod and grading placed south abd west of roundabout (Seg C)

Added autoflush (supplied by OUC but installed at STA 86+75 by JDC, included removal from donor project, and open trenching 246' 2" pipe into nearest Inlet 1-4 and core drilling into back of inlet

Segment E Asphalt repair at Soccer field- caused by previous contractor working on neighborhood project Install 57 stone check dam at West side ofSeg C southern limits to facilitate positive drainage

OONAI.D ._  Mdlff05H A.550CArB, INC. ft£SEl!IIES THE EKa.U9 COP'®GHT ANO PROPERTY RIGffiS TO lHlS DRAWUtO  WHICH  M,1,Y  NOT BE REPRODUC::ED,  awo:g_ at CCl'IEO IN  y  RA1  OR lt-.itll(Jl NOR CAN IT BE ASSQB TO ANY PARTY WlHOUT 00NM..D W.  MdHTOSH ASSOCATE!i,.  INC.'S MITTEN  .	

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POITRAS EAST

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DONALD W, MCINTOSH AIISOCUllE&, INC,

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MASlER INFRASTRUClURE PHASE 1C
aTY OF ORLANDO, FLORIDA MASlER DRAINAGE PLAN

ENGINEERS	PLANNERS	BURVEVDRB
112'111PARK AWNUI!MIRTH. WWTEA PAMC, Fl. 32719 407.&U.4018
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ISSUED FOR PERMITTING (11/15122)

Better Paving Inc. 684 Shepard Rd.
Orlando, FL 32833-2897
Phone 407-568-2583
Fax 407-568-1990

Invoice

Date	Invoice#	
3/9/2023	3073	

Jr. Davis Construction Company 210 S Hoagland Blvd Kissimmee, Florida34741

BillTo

	P.O. No.	Terms	Project	
		-		
Description	Qty	Rate	Amount	
JOB NAME: POITRAS IC/ ASPHALT REPAIR AT CURB

Labor and equipment, asphalt crew 1/2 day

Mobilization

Asphalt delivered to jobsite. This includes trucking approximately 7tons

Better Paving Inc. is not responsible for any pennits, engineered drawings, surveys, fines or fees	

1

l 7	

2,500.00

1,000.00

150.00	

2,500.00

1,000.00

1,050.00	
THANK YOU	Total	$4,550.00	
	Payments/Credits	$0.00	
	Balance Due	$4,550.00	

Poitras East Community Development District Master Infrastructure Phase 1D
Change Order Log
Jr. Davis Construction, Inc.

C.0.#	

Date	

Description of Revision	
Addltlonal Days	

Amount	

Status	N-
Contract Amount Original Contract Date	

To Board	

Approval Date	
Notes	
			245			$	2,900 282.54				
1	7/19/2021	Material Price Escalations	0	s	154,671.13	Approved	$	3,054,953.67	7/20/2021	7/20/2021		
g	8/16/2021	Rerouting of existing mainline irrigation pipe around the work area	0	$	7,651.23	Approved	$	3,062,604.90	8/17/2021	8/17/2021		
;l	10/22/2021	Segmental Block Retaining Wall Add Cost Color	0	$	14,898.00	Approved	$	3,077,502.90	11/16/2021	11/16/2021		
1	10/22/2021	Mainline Irrigation Valve Relocation	0	$	9,174.00	Approved	$	3,086,676.90	11/16/2021	11/16/2021		
Q	12/13/2021	Additional Retaining Wall	0	$	24,039.07	Approved	$	3,110,715.97	1/18/2022	1/18/2022		
6	12/13/2021	Additional Work Public Parking Lot and MOT Plan Revision	56	$	46,190.00	Approved	$	3,156,905.97	1/18/2022	1/18/2022		

7	
4/5/2022	
Hardscape - Roundabouts and Retaining Wall	
0	
$	177,466.67	
Approved	
$	3,334,372.64	
4/19/2022	
4/19/2022	
Tavistock approved 5/4/22	

8	
4/18/2022	
Landscape	
120	
$	643,619.95	
Approved	
$	3,977,992.59	
4/19/2022	
4/19/2022	
Tavistock approved 5/4/22	

9	
6/20/2022	
LAMN Selten Way Phase 1D Trails	
0	
$	267,006.75	
Approved	
$	4,244,999.34	
6/21/2022	
6/21/2022		
10	6/20/2022	Diesel Fuel Price Adjustment through May 2022	0	$	6,240.10	Approved	$	4,251,239.44	6/21/2022	6/21/2022		
11	8/10/2022	Phase 1D Truck Apron Pavers	30	$	188,200.00	Approved	$	4,439,439.44	8/16/2022	8/16/2022		
12	9/14/2022	Deduct Monthly Landscape Maintenance and Irrigation Inspection	0	$	(28,560.00)	Approved	$	4,410,879.44	10/18/2022	10/18/2022		
13	11/4/2022	Hurricane Ian A Preparation and Repairs	0	$	15,424.00	Approved	$	4,426,303.44	11/15/2022	11/15/2022		
14	11/9/2022	Diesel Fuel Price Adjustment - June through September 2022	0	$	3,881.02	Approved	$	4,430,184.46	11/15/2022	11/15/2022		
15	1/12/2023	Add Sod Beyond Landscape Plan Limits	0	$	56,624.83	Approved	$	4,486,809.29	1/17/2023	1/17/2023		
										
Days to Substantial Completion	451	Revised Contract Amount $	4,486,809.29				
Days to Contract Completion	481							
NOC Date	7/19/2021							
Substantial Completion Date	10/13/2022							
Contract Complollon Date	11/12/2022							

F:\Proj2017\17170\ENGadmin\Poitras East CDD CO Logs	Master Infra 1D	31'.2012023 Page 1

Poitras East Community Development District Pearson Avenue Phase 2
Change Order Log
Jr. Davis Construction Company

C.O.#	

Date	

Description of Revision	

Additional Days	

Amount	

Status	New Contract Amount Original Contract
Date	

To Board	

Approval Date	

Notes	
			150			$	2,235.434.97				
1	6/20/2022	Diesel Fuel Price Adjustment through May 2022	0	$	6,962.48	Approved	$	2,242,397.45	6/21/2022	6/21/2022		
g	8/10/2022	Install Split Conduit to Protect Sprint Fiber at Boaav Creek Tie-In	0	$	9,853.92	Approved	$	2,252,251.37	8/16/2022	8/16/2022		
	11/4/2022	Hurricane Ian Additional Work	0	$	6,224.00	Approved	$	2,258,475.37	11/15/2022	11/15/2022		

11/4/2022	Additional Time Request Total 28 Days for Hurricane Impacts and Reallocate Resources to Expedite Completion of
Phase 1D and Pearson Ph 1	

28	
$	-	

Approved	
$	2,258,475.37	

11/15/2022	

11/15/2022		
§.	11/4/2022	Diesel Fuel Price Adjustment - June through September 2022	0	$	20,940.53	Approved	$	2,279,415.90	11/15/2022	11/15/2022		
6	2/16/2023	Added Sod Beyond ROW	0	$	41,642.10	Approved	$	2,321,058.00	2/21/2023	2/21/2023		

Days to Substantlal Completion	178	Revised Contract Amount $	2,321,058.00				
Days to Contract Completion	208							
NOC Date	519/2022							
Substantial Completion Date	11/3/2022							
Contract Completion Date	12/3/2022							

F:\Proj2017117170\ENGadmin\Poitras East COD CO Logs	Pearson Ave Ph 2	3/20/2023 Page 1

Poitras East Community Development District

Fiscal Year 2024 Operations & Maintenance Budget

Poitras East CDD Budget Item Descriptions FY 2023 – 2024

Revenues

On-Roll Assessments

The District can levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Assessments collected via the tax collector are referred to as “On-Roll Assessments.”

General & Administrative Expenses

Supervisor Fees

Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for meeting attendance and to receive up to $200.00 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all supervisors attending the meetings.

Directors’ & Officers’ (D&O) Insurance

Supervisors’ and Officers’ liability insurance.

Trustee Services

The Trustee submits invoices annually for services rendered on bond series. These fees are for maintaining the district trust accounts.

Management

The District receives Management and Administrative services as part of a Management Agreement with PFM Group Consulting, LLC. These services are further outlined in Exhibit “A” of the Management Agreement.

Engineering

The District’s engineer provides general engineering services to the District. Among these services are attendance at and preparation for monthly board meetings, review of invoices, and all other engineering services as requested by the district throughout the year.

Dissemination Agent

When bonds are issued for the District, the Bond Indenture requires continuing disclosure, which the dissemination agent provides to the trustee and bond holders.

Property Appraiser

The cost incurred for a copy of the annual parcel listing for parcels within the District from the county.

District Counsel

The District’s legal counsel provides general legal services to the District. Among these services are attendance at and preparation for monthly board meetings, review of operating and maintenance contracts, and all other legal services as requested by the District throughout the year.

Assessment Administration

The District can levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. It is typically collected via the Tax Collector. The District Manager submits an Assessment Roll to the Tax Collector annually by the deadline set by the Tax Collector or Property Appraiser.

Reamortization Schedules

When debt is paid on a bond series, a new amortization schedule must be recalculated. This can occur up to four times per year per bond issue.

Audit

Chapter 218 of the Florida Statutes requires a District to conduct an annual financial audit by an Independent Certified Public Accounting firm. Some exceptions apply.

Arbitrage Calculation

Annual computations are necessary to calculate arbitrage rebate liability to ensure the District's compliance with all tax regulations.

Travel and Per Diem

Travel to and from meetings as related to the District.

Telephone

Telephone and fax machine services.

Postage & Shipping

Mail, overnight deliveries, correspondence, etc.

Copies

Printing and binding Board agenda packages, letterhead, envelopes, and copies.

Legal Advertising

The District will incur expenditures related to legal advertising. The items for which the District will advertise include, but are not limited to, monthly meetings, special meetings, and public hearings for the District.

Bank Fees

Bank fees associated with the services the District uses with the bank (e.g. remote deposit capture, positive pay, wire transfers, ACH payments, monthly maintenance, etc.).

Miscellaneous

Other general & administrative expenses incurred throughout the year.

Meeting Room

Fee charged for renting a room for the monthly advertised meeting.

Office Supplies

General office supplies associated with the District.

Web Site Maintenance

Website maintenance fee.

Holiday Decorations

District decorations for the holidays.

Dues, Licenses & Fees

The District is required to pay an annual fee to the Department of Economic Opportunity.

Field Operations

Electric Utility Services

Electric

The District pays for electric meters used on District-owned roads.

Water-Sewer Combination Services

Water Reclaimed

Water used for irrigation.

Other Physical Environment

General Insurance

General liability insurance.

Property & Casualty Insurance

Insurance to protect property and cover casualty.

Other Insurance

Insurance to protect the District not otherwise covered under D&O, General, or Property & Casualty.

Irrigation Repairs

Inspection and repair of irrigation system.

Landscaping Maintenance & Material

Contracted landscaping within the boundaries of the District.

Tree Trimming

Trimming of trees on District property.

Flower & Plant Replacement

Purchase of materials and labor to replace flowers and plants within the District.

Contingency

Other Field Operations expenses incurred throughout the year.

Road & Street Facilities

Entry and Wall Maintenance

Maintenance of entrance(s) and walls within the District.

Hardscape Maintenance

Purchase or maintenance of hard, yet “movable,” parts of landscape, such gravel, paving, and stones.

Alleyway Maintenance

Maintenance for alleyways within the District.

Streetlights

Streetlighting expenses within the District.

Accent Lighting

Accent lighting expenses within the District.

Liftstation Maintenance Liftstation expenses within the District. Parks & Recreation
Personnel Leasing Agreement

The lease of outside personnel per signed agreement.

Reserves

Infrastructure Capital Reserve

Funds reserved for infrastructure capital repairs/maintenance/replacement. These funds are kept in a separate bank account.

Alleyway Reserve

Funds reserved for alleyway repairs. These funds are kept in a separate bank account.

Other Revenue

Interest Income

Income from interest earnings.

Poitras East CDD
FY 2024 Proposed Budget

	Actual Through 03/31/2023		Anticipated 04/2023 -
09/2023		Anticipated FY 2023 Total		FY 2023
Adopted Budget		FY 2024
Proposed Budget	
Revenues										
On-Roll Assessments	$ 233,240.88		$ 127,984.12		$ 361,225.00		$  361,225.00		$	676,946.04	
Off-Roll Assessments	49,641.99		-		49,641.99		-		-	
Carry Forward	25,750.00		25,750.00		51,500.00		51,500.00		125,000.00	
Net Revenues	$ 308,632.87		$ 153,734.12		$ 462,366.99		$  412,725.00		$	801,946.04	
General & Administrative Expenses										
Supervisor Fees	$	1,000.00		$	1,400.00		$	2,400.00		$	4,800.00		$	2,400.00	
D&O Insurance	2,694.00		-		2,694.00		3,025.00		3,100.00	
Trustee Services	5,648.38		-		5,648.38		6,000.00		13,451.64	
Management	17,500.02		17,499.98		35,000.00		35,000.00		35,000.00	
Engineering	3,994.02		8,005.98		12,000.00		12,000.00		17,000.00	
Dissemination Agent	-		5,000.00		5,000.00		5,000.00		5,000.00	
Property Appraiser	-		200.00		200.00		200.00		200.00	
District Counsel	12,622.40		17,377.60		30,000.00		30,000.00		30,000.00	
Assessment Administration	7,500.00		-		7,500.00		7,500.00		7,500.00	
Reamortization Schedules	-		250.00		250.00		250.00		250.00	
Audit	1,500.00		4,500.00		6,000.00		6,000.00		6,500.00	
Arbitrage Calculation	-		500.00		500.00		500.00		500.00	
Travel and Per Diem	20.29		175.00		195.29		300.00		300.00	
Telephone	-		29.17		29.17		50.00		25.00	
Postage & Shipping	8.87		491.13		500.00		500.00		500.00	
Copies	-		1,000.00		1,000.00		1,000.00		500.00	
Legal Advertising	1,756.77		10,243.23		12,000.00		12,000.00		12,000.00	
Bank Fees	-		180.00		180.00		180.00		180.00	
Miscellaneous	-		6,515.00		6,515.00		6,515.00		7,000.00	
Meeting Room	447.09		(47.09)		400.00		400.00		800.00	
Office Supplies	125.00		125.00		250.00		250.00		250.00	
Web Site Maintenance	540.00		2,280.00		2,820.00		2,820.00		2,820.00	
Holiday Decorations	-		1,000.00		1,000.00		1,000.00		1,000.00	
Dues, Licenses, and Fees	175.00		-		175.00		175.00		175.00	
Total General & Administrative Expenses	$  55,531.84		$  76,725.00		$ 132,256.84		$  135,465.00		$	146,451.64	
Field Operations										
Electric Utility Services										
Electric	$	969.57		$	1,357.40		$	2,326.97		$	5,000.00		$	5,000.00	
Water-Sewer Combination Services										
Water Reclaimed	5,279.13		7,390.78		12,669.91		30,000.00		30,000.00	
Other Physical Environment										
General Insurance	3,294.00		-		3,294.00		3,700.00		3,700.00	
Property & Casualty	10,903.00		-		10,903.00		8,800.00		12,538.45	
Other Insurance	-		-		-		100.00		100.00	
Irrigation Parts	1,581.00		13,419.00		15,000.00		15,000.00		15,000.00	
Landscaping Maintenance & Material	28,293.76		39,611.26		67,905.02		53,160.00		400,621.04	
Tree Trimming	-		500.00		500.00		500.00		10,000.00	
Flower & Plant Replacement	-		7,500.00		7,500.00		7,500.00		7,500.00	
Contingency	14.89		27,985.11		28,000.00		28,000.00		24,361.55	
Road & Street Facilities										
Entry and Wall Maintenance	-		1,750.00		1,750.00		3,000.00		3,000.00	
Hardscape Maintenance	-		2,916.67		2,916.67		5,000.00		5,000.00	
Alleyway Maintenance	-		5,833.33		5,833.33		10,000.00		10,000.00	
Streetlights	-		14,583.33		14,583.33		25,000.00		17,173.36	
Accent Lighting	-		500.00		500.00		500.00		500.00	
Liftstation Maintenance	2,116.72		12,883.28		15,000.00		15,000.00		20,000.00	
Parks & Recreation										
Personnel Leasing Agreement	6,550.00		5,450.00		12,000.00		12,000.00		36,000.00	
Reserves										
Infrastructure Capital Reserve	-		40,000.00		40,000.00		40,000.00		40,000.00	
Alleyway Reserve	-		15,000.00		15,000.00		15,000.00		15,000.00	
Total Field Operations Expenses	$  59,002.07		$ 196,680.17		$ 255,682.24		$  277,260.00		$	655,494.40	
Total Expenses	 $ 114,533.91 		 $ 273,405.16 		 $ 387,939.07 		 $  412,725.00 		 $	801,946.04 	
Income (Loss) from Operations	$ 194,098.96		$ (119,671.00)		$  74,427.92		$	-		$	-	
Other Income (Expense)										
Interest Income	$	162.12		$	226.97		$	389.09		$	-		$	-	
Total Other Income (Expense)	$	162.12		$	226.97		$	389.09		$	-		$	-	
Net Income (Loss)	$ 194,261.08		$ (119,444.03)		$  74,817.00		$	-		$	-	

Page 1 of 1

Poitras East Community Development District

Operation and Maintenance Expenditures Paid in March 2023 in an amount totaling $10,534.43

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE ● 3501 QUADRANGLE BLVD STE 270 ● ORLANDO, FL 32817
PHONE: (407) 723-5900 ● FAX: (407) 723-5901

Operation and Maintenance Expenditures For Board Approval

Attached please find the check register listing Operations and Maintenance expenditures paid from March 01, 2023 through March 31, 2023. This does not include expenditures previously approved by the Board.

The total items being presented:    $10,534.43

Approval of Expenditures:

	 Chairman

	 Vice Chairman

	 Assistant Secretary

4/12/23

Poitras East CDD

Page: 1

10:06:37 AM	AP Check Register (Current by Bank)
Check Dates: 3/1/2023 to 3/31/2023

Check No.	Date	Status*	Vendor ID	Payee Name	Amount	
BANK ID: FCB - FLORIDA COMMUNITY BANK		001-101-0000-00-01	
**1385	03/03/23	P	PFMGC	PFM Group Consulting	$2,916.67	
1386	03/13/23	P	BERMAN	Berman Construction	$1,550.00	
1387	03/13/23	P	BROWNI	Brownies Septic and Plumbing	$150.00	
1388	03/13/23	P	DONMC	Donald W McIntosh Associates	$915.63	
1389	03/13/23	P	GRAUAS	Grau and Associates	$1,500.00	
1390	03/13/23	P	KUTAK	Kutak Rock	$2,080.00	
1391	03/13/23	P	PFMGC	PFM Group Consulting	$5.64	
1392	03/13/23	P	USIC	USIC Locating Services	$332.18	
	BANK FCB REGISTER TOTAL:	
$9,450.12	
	GRAND TOTAL :	
$9,450.12	

* Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT
** Denotes broken check sequence.

Poitras East Community Development District

Payment Authorization #185
2/10/2023

Item	Payee	Invoice	General
No.	Number	Fund

1	PFM Group Consulting LLC
District Management Febuary 2023	DM-02-2023-42	$  2,916.67

$  2,916.67

TOTAL	$  2,916.67

District Manager	Chairperson

Poitras East Community Development District c/o PFM Group Consulting
3501 Quadrangle Boulevard, Ste. 270
Orlando, FL 32817
LaneA@pfm.com // (407) 723-5925

Poitras East Community Development District

Payment Authorization #186

3/9/2023		
Item No.	Payee	Invoice Number	General Fund	

1	Berman Construction LLC Monthly Compensation March 2023 Pressure Washing	
34994
34694	
$
$	
1,000.00
550.00	
2	Brownies Septic and Plumbing, LLC
Lift Station Monthly Maintenance	
i106307	
$	
150.00	
3	Donald W McIntosh Associates Inc
Engineering Service thru January 27 2023	
43777	
$	
915.63	
4	Grau and Associates
Audit FYE 09/30/2022	
23746	
$	
1,500.00	
5	Kutak Rock LLP
Legal Services	
3182121	
$	
2,080.00	
6	OUC
Electric Service - Jan 2023
Electric Service - Feb 2023	
2989510986
2989510986	
$
$	
1,197.83
1,084.31	
7	PFM Group Consulting LLC
Postage January 2023	
OE-EXP-02-2023-41	
$	
5.64	
8	USIC Locating Services, LLC
Ticket and service fee thru 2/28/2023	
571407	
$	
332.18	

$  8,815.59

TOTAL	$  8,815.59

Poitras East ComDistrict c/o PFM Group Consulting
3501 Quadrangle Boulevard, Ste. 270
Orlando, FL 32817
LaneA@pfm.com // (407) 723-5925

District Manager

Chairperson

Poitras East Community Development District

Requisition Nos. 2023-001 – 2020-008 Paid in March 2023 in an amount totaling $2,493,510.84

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE ● 3501 QUADRANGLE BLVD STE 270 ● ORLANDO, FL 32817
PHONE: (407) 723-5900 ● FAX: (407) 723-5901

Requisition Recap For Board Approval

Attached please find the listing of requisitions approved to be paid from bond funds from March 01, 2023 through March 31, 2023. This does not include requisitions previously approved by the Board.

REQUISITION NO.	PAYEE	AMOUNT	
001	United Land Services	$6,909.00	
002	Cepra Landscape	$5,246.09	
003	Jr. Davis Construction Co., Inc.	$544,974.85	
004	Core & Main	$189,247.86	
005	Cepra Landscape	$5,246.09	
006	Kutak Rock LLP	$410.50	
007	Jr. Davis Construction Co., Inc.	$1,741,378.90	
008	Boggy Creek Independent District	$97.55	

Total Expended	$2,493,510.84

EXHIBIT A
FORM OF REQUISITION

The undersigned, an Authorized Officer of Poitras East Community Development District (the "District') hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Trust Indenture between the District and U.S. Bank Trust Company, National Association, Orlando, Florida, as trustee (the "Trustee"), dated as of February 1, 2023 (the "Master Indenture"), as amended and supplemented by the First Supplemental Trust Indenture between the District and the Trustee, dated as of February 1, 2023 (the Master Indenture as amended and supplemented is hereinafter referred to as the "Indenture") (all capitalized terms used herein shall have the meaning ascribed to such term in the Indenture):
Requisition Number: 001

Name of Payee: United Land Services

Amount Payable: $6,909.00

Purpose for which paid or incurred (refer also to specific contract if amount is due and payable pursuant to a contract involving progress payments, or, state Costs of Issuance, if applicable):
- United Land Services -Inv# ULS36620-$6,909.00

Fund, Account and/or subaccount from which disbursement is to be made:

The undersigned here·by certifies that [obligations in the stated amount set forth above have been incurred by the District, that each disbursement set forth above is a proper charge against the 2023 Acquisition and Construction Account and the subaccount, if any, referenced above, that each disbursement set forth above was incurred in connection with the acquisition and construction of the 2023 Project and each represents a Cost of the Project, and has not previously been paid OR this requisition is for Costs of Issuance payable from the Costs of Issuance Account that has not previously been paid].
The undersigned hereby further certifies that there has not been filed with or served upon the District notice of any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.
The  undersigned  hereby  further  certifies that such  requisition  contains  no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.
Originals or copies of the invoice(s) from the vendor of the property acquired or services rendered with respect to which disbursement is hereby requested are on file with the District.

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT

By:	
Authorized Officer

2.28.23
__

CONSULTING ENGINEER'S APPROVAL FOR NON-COST OF ISSUANCE REQUESTS ONLY

If this requisition is for a disbursement from other than the Costs of Issuance Account, the undersigned Consulting Engineer hereby certifies that this disbursement is for a Cost of the Project and is consistent with: (i) the applicable acquisition or construction contract; (ii) the plans and specifications for the portion of the Project with respect to which such disbursement is being made; and (iii) the report of the Consulting Engineer attached as an Exhibit to the Supplemental Indenture, as such report shall have been amended or modified on the date hereof.

A-2

(the "District') hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Trust Indenture between the District and U.S. Bank Trust Company, National Association, Orlando, Florida, as trustee (the "Trustee"), dated as of February 1, 2023 (the "Master Indenture"), as amended and supplemented by the First Supplemental Trust Indenture between the District and the Trustee, dated as of February 1, 2023 (the Master Indenture as amended and supplemented is hereinafter referred to as the "Indenture") (all capitalized terms used herein shall have the meaning ascribed to such term in the Indenture):

Requisition Number: 002

Name of Payee: Cepra Landscape

Amount Payable: $5,246.09

Purpose for which paid or incurred refer also to specific contract if amount is due and payable pursuant to a contract involving progress payments, or, state Costs of Issuance, if applicable):

Landscape Maintenance - January Inv#O-S3887 - $1,877.92
Landscape Maintenance- January lnv#O-S3888-$3,368.17

Fund, Account and/or subaccount from which disbursement is to be made:

The undersigned hereby certifies that [obligations in the stated amount set forth above have been incurred by the District, that each disbursement set forth above is a proper charge against the 2023 Acquisition and Construction Account and the subaccount, if any, referenced above, that each disbursement set forth above was incurred in connection with the acquisition and construction of the 2023 Project and each represents a Cost of the Project, and has not previously been paid OR this requisition is for Costs of Issuance payable from the Costs of Issuance Account that has not previously been paid].

The undersigned hereby further certifies that there has not been filed with or served upon the District notice of any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.

The undersigned hereby further certifies that such requisition contains no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.

Originals or copies of the invoice(s) from the vendor of the property acquired or services rendered with respect to which disbursement is hereby requested are on file with the District.

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT

By:	2.28.23
Authorized Officer

CONSULTING ENGINEER'S APPROVAL FOR NON-COST OF ISSUANCE REQUESTS ONLY

If this requisition is for a disbursement from other than the Costs of Issuance Account, the undersigned Consulting Engineer hereby certifies that this disbursement is for a Cost of the Project and is consistent with: (i) the applicable acquisition or construction contract; (ii) the plans and specifications for the portion of the Project with respect to which such disbursement is being made; and (iii) the report of the Consulting Engineer attached as an Exhibit to the Supplemental Indenture, as such report shall have been amended or modified on the date hereof.

A-2

(the ''District") hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Trust Indenture between the District and U.S. Bank Trust Company, National Association, Orlando, Florida, as trustee (the "Trustee"), dated as of February 1, 2023 (the "Master Indenture"), as amended and supplemented by the First Supplemental Trust Indenture between the District and the Trustee, dated as of February 1, 2023 (the Master Indenture as amended and supplemented is hereinafter referred to as the "Indenture") (all capitalized terms used herein shall have the meaning ascribed to such term in the Indenture):

Requisition Number: 003
Name of Payee: JR. Davis Construction Co., Inc.
Amount Payable: $544,974.85

Purpose for which paid or incurred refer also to specific contract if amount is due and payable pursuant to a contract involving progress payments, or, state Costs of Issuance, if applicable):

- Project 2089- Poitras East Master Infrs PH lC - $544,974.85

Fund, Account and/or subaccount from which disbursement is to be made:

The undersigned hereby certifies that [obligations in the stated amount set forth above have been incurred by the District, that each disbursement set forth above is a proper charge against the 2023 Acquisition and Construction Account and the subaccount, if any, referenced above, that each disbursement set forth above was incurred in connection with the acquisition and construction of the 2023 Project and each represents a Cost of the Project, and has not previously been paid OR this requisition is for Costs of Issuance payable from the Costs of Issuance Account that has not previously been paid].

The undersigned hereby further certifies that there has not been filed with or served upon the District notice of any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.

The undersigned hereby further certifies that such requisition contains no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.

Originals or copies of the invoice(s) from the vendor of the property acquired or services rendered with respect to which disbursement is hereby requested are on file with the District.

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT

By:_
Authorized Officer

2.28.23

______

_

CONSULTING ENGINEER'S APPROVAL FOR NON-COST OF ISSUANCE REQUESTS ONLY

If this requisition is for a disbursement from other than the Costs of Issuance Account, the undersigned Consulting Engineer hereby certifies that this disbursement is for a Cost of the Project and is consistent with: (i) the applicable acquisition or construction contract; (ii) the plans and specifications for the portion of the Project with respect to which such disbursement is being made; and (iii) the report of the Consulting Engineer attached as an Exhibit to the Supplemental Indenture, as such report shall have been amended or modified on the date hereof.

A-2

(the "District') hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Trust Indenture between the District and U.S. Bank Trust Company, National Association, Orlando, Florida, as trustee (the "Trustee"), dated as of February 1, 2023 (the "Master Indenture"), as amended and supplemented by the First Supplemental Trust Indenture between the District and the Trustee, dated as of February 1, 2023 (the Master Indenture as amended and supplemented is hereinafter referred. to as tlle "Indenture") (all capitalized terms used herein shall have the meaning ascribed to such term in the Indenture):
Requisition Number: 004

Name of Payee: Core & Main

Amount Payable: $189,247.86

Purpose for which paid or incurred refer also to specific contract if amount is due and payable pursuant to a contract involving progress payments, or, state Costs of Issuance, if applicable):

- Inv#Q388705 - $32,390.40
- Jnv#R175936 - $27,093.30
- Inv#Rl88316 - $32,636.94
- Inv#Rl64891- $32,636.94
- Inv#Rl77406 - $32,636.94
- Inv#R196561 - $31,853.34

Fund, Account and/or subaccount from which disbursement is to be made:

The undersigned hereby certifies that [obligations in the stated amount set forth above have been incurred by the District, that each disbursement set forth above is a proper charge against the 2023 Acquisition and Construction Account and the subaccount, if any, referenced above, that each disbursement set forth above was incurred in connection with the acquisition and construction of the 2023 Project and each represents a Cost of the Project, and has not previously been paid OR this requisition is for Costs of Issuance payable from the Costs of Issuance Account that has not previously been paid].
The undersigned hereby further certifies that there has not been filed with or served upon the District notice of any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.

The undersigned hereby further certifies that such requisition contains no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.

Originals or copies of the invoice(s) from the vendor of the property acquired or services rendered with respect to which disbursement is hereby requested are on file with the District.

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT

By:	
Authorized Officer

2.28.23

CONSULTING ENGINEER'S APPROVAL FOR NON-COST OF ISSUANCE REQUESTS ONLY
If this requisition is for a disbursement from other than the Costs of Issuance Account, the undersigned Consulting Engineer hereby certifies that this disbursement is for a Cost of the Project and is consistent with: (i) the applicable acquisition or construction contract; (ii) the plans and specifications for the portion of the Project with respect to which such disbursement is being made; and (iii) the report of the Consulting Engineer attached as an Exhibit to the Supplemental Indenture, as such report shall have been amended or modified on the date hereof.

ewton, PE

A-2

(the "District") hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Trust Indenture between the District and U.S. Bank Trust Company, National Association, Orlando, Florida, as trustee (the "Trustee"), dated as of February 1, 2023 (the "Master Indenture"), as amended and supplemented by the First Supplemental Trust Indenture between the District and the Trustee, dated as of February 1, 2023 (the Master Indenture as amended and supplemented is hereinafter referred to as the "Indenture") (all capitalized terms used herein shall have the·meaning ascribed to such term in the Indenture):
Requisition Number: 005

Name of Payee: Cepra Landscape

Amount Payable: $5,246.09

Purpose for which paid or incurred refer also to specific contract if amount is due and payable pursuant to a contract involving progress payments, or, state Costs of Issuance, if applicable):

Landscape Maintenance - February Inv#O-S3980 - $1,877.92
Landscape Maintenance- February lnv#O-S3981- $3,368.17

Fund, Account and/or subaccount from which disbursement is to be made:

The undersigned hereby certifies that [obligations in the stated amount set forth above have been incurred by the District, that each disbursement set forth above is a proper charge against the 2023 Acquisition and Construction Account and the subaccount, if any, referenced above, that each disbursement set forth above was incurred in connection with the acquisition and construction of the 2023 Project and each represents a Cost of the Project, and has not previously been paid OR this requisition is for Costs of Issuance payable from the Costs of Issuance Account that has not previously been paid].
The undersigned hereby further certifies that there has not been filed with or served upon the District notice of any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.
The undersigned hereby further certifies that such requisition contains no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.
Originals or copies of the invoice(s) from the vendor of the property acquired or services rendered with respect to which disbursement is hereby requested are on file with the District.

By:	_
Authorized Officer

CONSULTING ENGINEER'S APPROVAL FOR NON-COST OF ISSUANCE REQUESTS ONLY

If this requisition is for a disbursement from other than the Costs of Issuance Account, the undersigned Consulting Engineer hereby certifies that this disbursement is for a Cost of the· Project and is consistent with: (i) the applicable acquisition or construction contract; (ii) the plans and specifications for the portion of the Project with respect to which such disbursement is.being. made; and (iii) the report of the Consulting.Engineer attached as an Exhibit to the Supplemental Indenture, as such report shall have been amended or modified on the date hereof.

The undersigned, an Authorized' Officer of Poitras East Community Development District (the "District") hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Trust Indenture between the District and U.S. Bank Trust Company, National Association, Orlando, Florida, as trustee (the "Trustee"), dated as of February 1, 2023 (the "Master Indenture"), as amended and supplemented by the First Supplemental Trust Indenture between the District and the Trustee, dated as of February 1, 2023 (the Master Indenture as amended and supplemented is hereinafter referred to as the "Indenture") (all capitalized terms used herein shall have the meaning ascribed to such term in the Indenture):

Requisition Number: 006

Name of Payee: Kutak Rock LLP

Amount Payable: $410.50

Purpose for which paid or incurred refer also to specific contract if amount is due and payable pursuant to a contract involving progress payments, or, state Costs of Issuance, if applicable):

Project Construction-Professional services Inv#3170026- $319.00
Project Construction - Professional services Inv#3182123 - $ 91.50

Fund, Account and/or sub-account from which disbursement is to be made:

The undersigned hereby certifies that [obligations in the stated amount set forth above have been incurred by the District, that each disbursement set forth above is a proper charge against the 2023 Acquisition and Construction Account and the subaccount, if any, referenced above, that each disbursement set forth above was incurred in connection with the acquisiition and construction of the 2023 Project and each represents a Cost of the Project, and has not previously been paid OR this requisition is for Costs of Issuance payable from the Costs of Issuance Account that has not previously been paid].

The undersigned hereby further certifies that there has not been filed with or served upon the District notice of any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.

The undersigned hereby further certifies that such requisition contains no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.

Originals or copies of the invoice(s) from the vendor of the property acquired or services rendered with respect to which disbursement is hereby requested are on file with the District.

By: 	_
Authorized Officer

CONSULTING ENGINEER'S APPROVAL FOR NON-COST OF ISSUANCE REQUESTS ONLY

If this requisition is for a disbursement from other than the Costs of Issuance Account, the undersigned Consulting Engineer hereby certifies that this disbursement is for a Cost of the Project and is consistent with: (i) the applicable acquisition or construction contract; (ii) the plans and specifications for the portion of the Project with respect to which such disbursement ils,being made; and (iii) the report of the Consulting Engineer attached as an Exhibit to the Supplemental Indenture, as such report shall have been amended or modified on the date hereof.

. Newton,PE

The undersigned, an Authorized Officer of Poitras East Community Development District (the "District') hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Trust Indenture between the District and U.S. Bank Trust Company, National Association, Orlando, Florida, as trustee (the "Trustee"), dated as of February 1, 2023 (the "Master Indenture"), as amended and supplemented by the First Supplemental Trust Indenture between the District and the Trustee, dated as of February 1, 2023 (the Master Indenture as amended and supplemented is hereinafter referred to as the "lndentiire") (all capitalized terms used herein shall have the meaning ascribed to such term in the Indenture):

Requisition Number: 007

Name of Payee: JR. Davis Construction Co., Inc.
Amount Payable: $1,741,378.90

Purpose for which paid or incurred refer also to specific contract if amount is due and payable pursuant to a contract involving progress payments, or, state Costs of Issuance, if applicable):
Project 2107 -Pearson Ave Ph 2 - $48,053.56
Project 2082 -Poitras East master Infrst 1D- $55,209.21
Project 2089 -Poitras East master Infrst lC - $1,638,116.13

Fund, Account and/or sub-account from which disbursement is to be made:
The undersigned hereby certifies that [obligations in the stated amount set forth above have been incurred by the District, that each disbursement set forth above is a proper charge against the 2023 Acquisition and Construction Account and the subaccount, if any, referenced above, that each disbursement set forth above was incurred in connection v.ith the acquisition and construction of the 2023 Project and each represents a Cost of the Project, and has not previously been paid OR this requisition is for Costs of Issuance payable from the Costs of Iss·uance Account that has not previously been paid].

The undersigned hereby further certifies that there has not been filed with or served upon the District notice of any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.

The undersigned hereby further certifies that such requisition contains no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.

Originals or copies of the invoice(s) from the vendor of the property acquired or services rendered with respect to which disbursement is hereby requested are on file with the District.

By:	_
Authorized Officer

CONSULTING ENGINEER'S APPROVAL FOR NON-COST OF ISSUANCE REQUESTS ONLY

li this requisition is for a disbursement from other than the Costs of Issuance Account, the undersigned Consulting Engineer hereby certifies that this disbursement is for a Cost of the Project and is consistent with: (i) the applicable acquisition or construction contract; (ii) the plans and specifications for the portion of the Project with respect to which such disbursement is being made; and (iii) the repmt of the Consulting Engineer attached as an Exhibit to the Supplemental Indenture, as such repurt shall have been amended or modified on the date hereof.

EXHIBIT A FORM OF REQUISITION

The undersigned, an Authorized Officer of Poitras East Community Development District (the ''District') hereby submits the following requisition for disbursement under and pursuant to fue terms of the Master Trust Indenture between the District and U.S. Bank Trust Company, National Association, Orlando, Florida, as trustee (fue "Trustee"), dated as of February 1, 2023 (the "Master Indenture"), as amended and supplemented by the First Supplemental Trust Indenture between the District and the Trustee, dated as of February 1, 2023 (the Master Indenture as amended and supplemented is hereinafter referred to as the ''Indenture") (all capitalized terms used herein shall have the meaning ascribed to such term in the Indenture):
Requisition Number: 008

Name of Payee: Boggy Creek Independent District

Amount Payable: $97.55

Purpose for which paid or incurred (refer also to specific contract if amount is due and payable pursuant to a contract involving, progress payments, or, state Costs of Issuance, if applicable):
- Reimbursement for Construction related ad issued lnv#067771844000-$49.15 and lnv#069248993000-$48.40

Fund, Account and/or sub-account from which disbursement is to be made:
The undersigned hereby ceriliies that [obligations in the stated amount set forth
above have been incurred by the District, that each disbursement set forth above is a proper
charge against the 2023 Acquisition and Construction Account and the subaccount, if any, referenced above, that each disbursement set forth above was incurred in connection with the acquisition and construction of the 2023 Project and each represents a Cost of the Project, and has not previously been paid OR this requisition is for Costs of Issuance payable from the Costs of Issuance Account that has not previously been paid].

The undersigned hereby further certifies that there has not been filed with or served upon the District notice of any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.

The undersigned  hereby  further  certifies  that  such  requisition  contains  no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.

Originals or copies of the invoice(s) from the vendor of the property acquired or services rendered with respect to which disbursement is hereby requested are on file with the District.

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT

By:	 _
Authorized Officer

CONSULTING ENGINEER'S APPROVAL FOR NON-COST OF ISSUANCE REQUESTS ONLY

If this requisition is for a disbursement from other than the Costs of Issuance Account, the undersigned Consulting Engineer hereby certifies that this disbursement is for a Cost of the Project and is consistent with: (i) the applicable acquisition or construction contract; (ii) the plans and specifications for the portion of the Pmje·ct with respect to which such disbursement is being made; and (iii) the report of tl1e Conswting Engineer attached as an Exhibit to the Supplemental Indenture, as such report sha:N 11.ave been amended or modified on the date hereof.

Poitras East Community Development District

Work Authorizations/Proposed Services
(if applicable)

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT
Recommendation for Work Authorization/ Proposed Services

Project Name: Public Facilities Report - 2023

Brief Description: 		  R epieco""°rt-"---'--'re"--"ql--"u=ir=e=d---"b'-J.y-=S=t=at=e-=o=f--"F--=-lo=r=id=a=------------------

 Name ofConsultantNendor:	Donald W. McIntosh Associates, Inc.	

Is this work pursuant to an existing Agreement?

 If so, name and date of Agreement:

	Yes

---	No

Is this project included in the District Capital Improvement Plan?	Yes

---	No

Are the services required contemplated in the Capital Improvement Plan?

_L  Yes

	No 

Is this a continuation of previously authorized work?

---

Yes

I	No

Proposal attached:

/	 Yes

---	No

Form of Agreement Utilized:-Proposal	

Amount of Services:

Recommendation:

$7,500.00	

Approve	Deny

By:		
arry K ufma n, Chairman
POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT, CONSRTUCTION COMMITTEE

c:		Jennifer Walden Tucker Mackie Jeffrey Newton Lynne Mullins

DONALD W. MCINTOSH ASSOCIATES, INC.

April 10, 2023

Poitras East Community Development District
3501 Quadrangle Boulevard
Suite 270
Orlando, FL 32817

Subject:	Public Facilities Report 2023
DWMA Job No. 18124 (007)

CIVIL ENGINEERS

LAND PLANNERS

SURVEYORS

2200 Park Ave. North

Winter Park, FL

32789--2355

Pursuant to your request, Donald W. McIntosh Associates, Inc. (DWMA) is pleased to submit for your consideration this Letter Agreement to provide professional engineering services to Poitras East Community Development District ("DISTRICT" or "CLIENT") for preparation of a Public Facilities Report 2023 ("Project"). The scope of this proposal includes Services related to preparation of a Public Facilities Report for the DISTRICT meeting the requirements of Section 189.08 Florida Statutes. DWMA agrees to provide the following Basic Services for the itemized fees and expenses set forth below, subject to this Letter Agreement and its Attachments, which are incorporated herein by reference. The Attachments consist of Basis of Proposal and Client Responsibilities. DWMA will provide these services pursuant to our current contract with Poitras East Community Development District dated August 21, 2018 ("Engineering Agreement") as follows:

Scope of Work

A. PUBLIC FACILITIES REPORT PREPARATION - DWMA will prepare a Public
Facilities Report for the DISTRICT meeting the requirements of Section 189.08 Florida Statutes for submittal to the City of Orlando.

FEE SCHEDULE

Contract Item	Billing Item	
Description	
Fee	
A.	007	Public Facilities Report Preparation	$7.500.00	

Compensation

Poitras East Community Development District will compensate Donald W. McIntosh Associates, Inc., pursuant to the hourly rate schedule contained in the Engineering Agreement and/or the lump sums listed above. The District will reimburse Donald W. McIntosh Associates, Inc., all direct costs, which include items such as printing, drawings, travel, deliveries, et cetera, pursuant to the Agreement.

Fax 407-644-8318

407-644-4068

F:\Contract\Proposalslcp14845.doc
).I--

http://www.dwma.com

Public Facilities Report 2023 DWMA Job No. 18124 (007)
April 10, 2023
Page 2 of 4

This proposal, together with the Engineering Agreement, represents the entire understanding between the Poitras East Community Development District and Donald W. McIntosh Associates, Inc. (Engineer) with regard to the referenced work authorization.

If you wish to accept this Work Authorization, please sign where indicated and return a complete copy to our office (executed electronic scanned copies are acceptable). Upon receipt, we will promptly schedule our services.

Sincerely,

JJN/1s

APPROVED AND ACCEPTED

By: 	 _
Authorized Representative of
Poitras East Community Development District

Date: 	 _

PURSUANT TO FLORIDA STATUTE 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF DONALD W. MCINTOSH ASSOCIATES, INC. MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.

DONALD W. MclNTOSH Associates, Inc.
2200 PARK AVENUE NORTH, WINTER PARK, FLORIDA 32789-2355 • (407) 644-4068 • FAX (407) 644-8318

Poitras East Community Development District

BASIS OF PROPOSAL AND CLIENT RESPONSIBILITIES DWMA Job No. 18124 (007)
April JO, 2023
Page 3 of 4

BASIS OF PROPOSAL AND CLIENT RESPONSIBILITIES

Our Agreement is also based on the following conditions and limitations:
BASIS OF PROPOSAL
CLIENT has performed the necessary due diligence research to confirm that the site is suitable for the intended purpose.
The CLIENT is advised that concurrency management and comprehensive plan consistency will impact the land development process. Regulations regarding concurrency and consistency vary according to governmental jurisdiction. The status of concurrency, consistency and, if applicable, vested rights must be addressed for all projects within the State of Florida. DWMA presumes the CLIENT is aware of the issues and resultant impacts described. DWMA disclaims responsibility for delays that may be encountered due to failure on the part of the CLIENT to address concurrency and consistency issues prior to initiation of Services proposed herein. DWMA is not responsible for changes to the approved plans that may alter the concurrency vesting status or for noncompliance on the part of the property owner with regard to the performance terms and conditions established-in the vesting certificate.
DWMA will not be responsible for any circumstances, acts, errors, omissions or events, of any type, beyond its control including, without limitation, construction costs, the acts or failures to act of any governmental or judicial agency, or the existence of hazardous waste of any type associated with the Project. No Services associated with hazardous waste of any type are included in any way in this Agreement.
Without limitation, architectural, traffic engineering (e.g., studies, signalization), structural engineering (e.g., retaining walls, bridges, docks), mechanical engineering (e.g., fire pumps), fire protection engineering (e.g., dedicated fire lines beyond the point of service), electrical engineering, geotechnical engineering and testing, environmental assessment, landscape and irrigation design, non-civil utility engineering (e.g., power, gas, telephone, cable television, site lighting) and any other professional or consultant services required by CLIENT and not undertaken by DWMA, shall be retained separately by the CLIENT. No Services are included in this Agreement other .than those specifically listed herein.
DWMA may be mandated by regulatory authorities to incorporate findings, requirements and details of design in their construction plans that are prepared by professional geotechnical engineers and not by DWMA. In doing so, DWMA assumes no responsibility or liability for the design, construction or operation of geotechnical engineering components which may include, but not be limited to, underdrains, ground stabilizers, backfills, embankments, etc. CLIENT must also recognize that some of these systems (i.e., underdrains, etc.) usually require extensive field supervision during construction and certification after construction. These systems are subject to damage by other activities during or after infrastructure

construction such as other utility installations (power, telephone, cable, gas, etc.). DWMA assumes no liability for damages to any design element caused by the improper design, construction, operation or maintenance of improvements designed by others.
DWMA, in and through its review and/or use of design and calculations prepared by others, is not responsible for or liable for error or omissions in the design and permitting services provided by others. CLIENT's consultants will provide DWMA with permission to utilize and rely upon their work product as the basis ofDWMA's design. Certain elements designed by others may be shown in DWMA construction plans for context only.
DWMA's performance and work product quality is dependent upon the timely provision of services from CLIENT-selected and contracted third-party consultants, including but not limited to geotechnical engineer, environmental consultant, transportation engineer, landscape/hardscape/irrigation designer and/or legal consultant whose services, while coordinated to the extent possible, are beyond the scope of responsibility of DWMA.
If locating underground utilities is expressly included in the Services, DWMA will locate such underground utilities as may be marked by a utility locating service retained by CLIENT. DWMA shall not be liable for showing any utility lines not marked by the locating company. DWMA cannot and does not guarantee or warranty that unidentified utilities will not be encountered.
Any opinion of construction cost prepared by DWMA represents its judgment as a design professional and is supplied for the general guidance of the CLIENT only since DWMA has no control over the cost of labor and material or over competitive bidding or market conditions. DWMA does not warrant or guarantee the accuracy of such opinions.
No permit applications or negotiations with regulatory agencies or permitting authorities are included other than those specifically listed herein.
If construction services or observation of construction are included herein, the Services included by DWMA will be to conduct periodic visits and observations to determine that the Work generally conforms or will conform to the applicable contract documents in relation to DWMA's engineering Services. DWMA's Service shall not include determining, supervising, implementing, or undertaking the responsibilities of the contractor, subcontractors or others, regarding means, methods, techniques, sequences and procedures of construction, nor for job conditions, safety precautions or programs. Construction phase services for systems designed and permitted by others are not included.
Construction phase retesting resulting from failures or no­ shows, and therefore requiring additional site visits, shall be additional services and is not included in the scope of this agreement. Such services will be invoiced separately on an hourly basis for back-charge to the contractor by CLIENT.

DONALD W. MclNTOSH Associates, Inc.
2200 PARK AVENUE NORTH. WINTER PARK. FLORIDA 32789-2355 • (407) 6444068 • FAX (407) 644-8318

BASIS OF PROPOSAL AND CLIENT RESPONSIBILITIES DWMA. Job No. 18124 (007)
April 10, 2023
Page 4 of 4

CLIENT's contractor and/or surveyor will provide certified as-built surveys prepared by a Florida-licensed surveyor for DWMA's use and reliance in preparing project certifications and/or record drawings. Any as-built surveys required to be performed by DWMA due to failure of contractor's surveyor to provide accurate and complete survey data will be invoiced separately on an hourly basis for back-charge to the contractor by CLIENT.
Federal Emergency Management Agency (FEMA) Map revisions or amendments which may be required by regulatory agencies or lenders are not included unless specifically listed in Basic Services.
Provision of customized digital data files to CLIENT, CLIENT's consultants and/or CLIENT's contractor is not included. DWMA work product will be prepared digitally in AutoCAD Civi13D® 2018 or later.
CLIENT RESPONSIBILITIES
The CLIENT, or his representative, shall be available to meet with DWMA and provide decisions in a timely manner throughout the course of the Project.
The CLIENT will provide DWMA with plans and other pertinent information which may be necessary to properly survey or engineer the Project.
Prior to initiation of preliminary or final design, an approved site plan and final dimensioned building footprint(s) will be provided to DWMA by CLIENT, which will be complete with final geometry, and will be relied upon by DWMA.
The CLIENT will engage a professional geotechnical engineer to provide necessary hydrogeologic design support, relevant construction specifications for earthwork items and required construction inspection and certification. CLIENT's geotechnical engineer shall be responsible for final certification of all flexible and rigid pavement. DWMA has the CLIENT's authority to rely on this professional information as a basis for its design Services and certifications.
The CLIENT will engage a professional environmental consultant to provide jurisdictional determinations and necessary design and permitting support for wetland and special species issues.
The CLIENT will engage a professional environmental firm or firms who specialize in all matters relating to "hazardous" or "special" materials wastes, deposits, soils, contamination, etc., as may be required to support permitting or construction of the Project.
The CLIENT will engage a professional landscape architect to provide landscape and irrigation design related to the development of the property as intended by CLIENT.
The CLIENT will engage a professional architect to perform all architectural services including, without

limitation, incorporation of the work product of DWMA, and compliance with local, state or federal laws, regulations, codes and Americans with Disabilities Act ("ADA") requirements.
The CLIENT will engage a professional transportation consultant to provide analysis related to development of the property as intended by CLIENT, including but not limited to traffic studies, determination of tum lane requirements, traffic signal design, Maintenance of Traffic (MOT) plans and roundabout geometry, striping and signage design.
The CLIENT will engage a professional legal counselor to provide legal services related to development of the property as intended by CLIENT.
The CLIENT will engage a professional state licensed hydrogeologist for completion of hydrologic data required in support ofa Consumptive Use/Water Use Permit.
The CLIENT will engage a professional archaeologist to provide archaeological analysis related to development of the property as intended by CLIENT.
The CLIENT agrees that DWMA shall have no responsibility for the accuracy of information provided by, or for any portion of the Project designed by the CLIENT or CLIENT'S other consultants, or for compliance with local, state or federal ADA requirements. DWMA shall not be required to check or verify the CLIENT's or other consultants' work product, information, or construction documents and shall be entitled to rely on the accuracy and completeness thereof, as well as the compliance of such documents with applicable laws, codes, statutes, ordinances, and regulations, including, without limitation, ADA requirements. The CLIENT also agrees to require all other consultants engaged by the CLIENT to coordinate their design or construction documents or reports with the work product of DWMA, to promptly report any conflicts or inconsistencies to DWMA and to cooperate fully in the resolution of those conflicts or inconsistencies. The CLIENT further agrees, to the fullest extent permitted by law, to indemnify and hold harmless DWMA from any claims, damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or relating to false, inaccurate, or non­ compliant information provided by CLIENT or its other consultants, or the services performed by other consultants engaged by the CLIENT.
The CLIENT or CLIENT's contractor shall obtain the required National Pollutant Discharge Elimination System (NPDES) permit for the Project.
The CLIENT will provide DWMA with all applicable operation and maintenance budgets and budget reserve estimates for all gated communities prior to submittal of the final plat to satisfy local jurisdiction requirements.

DONALD W. MclNTOSH Associates, Inc.
2200 PARK AVENUE NORTH, WINTER PARK, FLORIDA 32789-2355 • (407) 6444068 • FAX (407) 644-8318

Poitras East Community Development District

District’s Financial Position and Budget to Actual YTD

Statement of Financial Position As of 3/31/2023

Debt Service	Capital Projects	Long-Term Debt	
Fund	Fund	Fund	

General Fund	Total

	Assets		
Current Assets			
General Checking Account	$  394,626.43						$	394,626.43	
Alleyway & Infrastructure Capital Res.	50,051.38						50,051.38	
Assessments Receivable	78,341.87						78,341.87	
Assessments Receivable		$ 1,628,737.89					1,628,737.89	
Series 2020 Debt Service Reserve		38.95					38.95	
Series 2023 Debt Service Reserve		814,368.75					814,368.75	
Revenue FY2023 Bond		814.33					814.33	
Series 2020 Acquisition/Construction				$	0.01			0.01	
Acquisition/Construction FY 2023 Bond				1,654,617.93			1,654,617.93	
Cost of Issuance FY 2023 Bond	
			5,500.00			5,500.00	
Total Current Assets	$  523,019.68	$ 2,443,959.92		$  1,660,117.94		$	-	$  4,627,097.54	

Investments
Amount Available in Debt Service Funds		$	815,222.03		$	815,222.03	
Amount To Be Provided	
 		23,839,777.97		23,839,777.97	
Total Investments	$	-	$	-	$	-	$ 24,655,000.00		$ 24,655,000.00	

Total Assets	$  523,019.68	$ 2,443,959.92	$  1,660,117.94	$ 24,655,000.00	$ 29,282,097.54

Liabilities and Net Assets

Current Liabilities		
Accounts Payable	$	8,721.96							$	8,721.96	
Deferred Revenue	78,341.87							78,341.87	
Deferred Revenue			$ 1,628,737.89					1,628,737.89	
Retainage Payable					$	473,559.31			473,559.31	
Total Current Liabilities	$	87,063.83		$ 1,628,737.89		$	473,559.31		$	
-	$  2,189,361.03	

Long Term Liabilities
Revenue Bonds Payable - Long-Term	
 		$ 24,655,000.00		$ 24,655,000.00	
Total Long Term Liabilities	$	-	$	-	$	-	$ 24,655,000.00		$ 24,655,000.00	

Total Liabilities	$	87,063.83		$ 1,628,737.89		$	473,559.31		$ 24,655,000.00		$ 26,844,361.03	

Net Assets
Net Assets, Unrestricted	

$	(63,275.11)								

$	(63,275.11)	
Current Year Net Assets, Unrestricted	18,977.76								18,977.76	
Net Assets - General Government	306,072.20								306,072.20	
Current Year Net Assets - General Government	174,181.00								174,181.00	
Net Assets, Unrestricted			$ 1,238,693.26						1,238,693.26	
Current Year Net Assets, Unrestricted			(423,471.23)						(423,471.23)	
Net Assets, Unrestricted					$ (2,444,277.84)				(2,444,277.84)	
Current Year Net Assets, Unrestricted					3,630,836.47				3,630,836.47	
Total Net Assets	$  435,955.85		$  815,222.03		$  1,186,558.63		$	-		$  2,437,736.51	
										
Total Liabilities and Net Assets	$  523,019.68		$ 2,443,959.92		$  1,660,117.94		$ 24,655,000.00		$ 29,282,097.54	

Statement of Activities As of 3/31/2023

	General Fund		Debt Service Fund		Capital Projects Fund		Long-Term Debt Fund		Total	

Revenues										
On-Roll Assessments	$	233,240.88								$	233,240.88	
Off-Roll Assessments	49,641.99								49,641.99	
Other Income & Other Financing Sources	4,361.85								4,361.85	
Inter-Fund Transfers In	18,977.76								18,977.76	
Inter-Fund Group Transfers In			$	14,572.74						14,572.74	
Debt Proceeds			20,415,000.42						20,415,000.42	
Other Income & Other Financing Sources					$	314,520.53				314,520.53	
Inter-Fund Transfers In					(14,572.74)				(14,572.74)	
Debt Proceeds					9,102,183.73				9,102,183.73	
Total Revenues	$	306,222.48		$ 20,429,573.16		$  9,402,131.52		$	-		$ 30,137,927.16	
Expenses										
Supervisor Fees	$	1,000.00								$	1,000.00	
Travel and Per Diem	20.49								20.49	
D&O Insurance	2,694.00								2,694.00	
Trustee Services	5,648.38								5,648.38	
Management	17,500.02								17,500.02	
Engineering	3,994.02								3,994.02	
District Counsel	12,622.40								12,622.40	
Assessment Administration	7,500.00								7,500.00	
Audit	1,500.00								1,500.00	
Postage & Shipping	8.87								8.87	
Legal Advertising	1,756.77								1,756.77	
Meeting Room	447.09								447.09	
Office Supplies	125.00								125.00	
Web Site Maintenance	540.00								540.00	
Dues, Licenses, and Fees	175.00								175.00	
Electric	969.57								969.57	
Water Reclaimed	5,279.13								5,279.13	
General Insurance	3,294.00								3,294.00	
Property & Casualty	10,903.00								10,903.00	
Irrigation	896.00								896.00	
Irrigation Parts	685.00								685.00	
Landscaping Maintenance & Material	28,293.76								28,293.76	
Contingency	14.89								14.89	
Liftstation Maintenance	2,116.72								2,116.72	
Personnel Leasing Agreement	6,550.00								6,550.00	
Principal Payments			$ 20,344,279.48						20,344,279.48	
Interest Payments (Series 2020)			509,702.05						509,702.05	
Trustee Services					$	9,342.00				9,342.00	
Engineering					50,507.71				50,507.71	
District Counsel					45,570.50				45,570.50	
Bond Counsel					70,000.00				70,000.00	
District Counsel - Extraordinary					15,500.00				15,500.00	
Assessment Administration					35,000.00				35,000.00	
Copies					2,250.00				2,250.00	
Legal Advertising					303.75				303.75	
Miscellaneous					11,000.00				11,000.00	
Contingency					69,655.00				69,655.00	
Other Debt Service Costs					495,983.95				495,983.95	
Capital Expenditures - Construction Cost					2,493,413.29				2,493,413.29	
Landscaping Maintenance & Material					18,977.76				18,977.76	
Contingency					2,457,971.91				2,457,971.91	
Total Expenses	$	114,534.11		$ 20,853,981.53		$  5,775,475.87		$	-		$ 26,743,991.51	
Other Revenues (Expenses) & Gains (Losses)										
Interest Income	$	1,470.39								$	1,470.39	
Interest Income			$	937.14						$	937.14	
Interest Income					$	4,180.82				$	4,180.82	
Total Other Revenues (Expenses) & Gains (Losses)	$	1,470.39		$	937.14		$	4,180.82		$	-		$	6,588.35	
Change In Net Assets	$	193,158.76		$	(423,471.23)		$  3,630,836.47		$	-		$  3,400,524.00	

Net Assets At Beginning Of Year	
$	242,797.09		
$  1,238,693.26		
$ (2,444,277.84)		
$	-		
$	(962,787.49)	

Net Assets At End Of Year	
$	435,955.85		
$	815,222.03		
$  1,186,558.63		
$	-		
$  2,437,736.51	

Page 1 of 1

Budget to Actual
For the Month Ending 3/31/2023

Year To Date

FY 2023	Percentage

Actual	Budget	Variance	Adopted	Spent
Budget

Revenues														
On-Roll Assessments	$	233,240.88		$	180,612.48		$	52,628.40		$	361,225.00		91.90%	
Off-Roll Assessments		49,641.99			-			49,641.99			-		0.00%	
Other Income & Other Financing Sources		4,361.85			-			4,361.85			-		0.00%	
Carry Forward Revenue		25,750.00			25,750.00			-			51,500.00		50.00%	
Inter-Fund Transfers In		18,977.76			-			18,977.76			-		0.00%	
Net Revenues	$	331,972.48		$	206,362.48		$	125,610.00		$	412,725.00		80.43%	
General & Administrative Expenses														
Supervisor Fees	$	1,000.00		$	2,400.00		$	(1,400.00)		$	4,800.00		20.83%	
D&O Insurance		2,694.00			1,512.48			1,181.52			3,025.00		89.06%	
Trustee Services		5,648.38			3,000.00			2,648.38			6,000.00		94.14%	
Management		17,500.02			17,500.02			-			35,000.00		50.00%	
Engineering		3,994.02			6,000.00			(2,005.98)			12,000.00		33.28%	
Dissemination Agent		-			2,500.02			(2,500.02)			5,000.00		0.00%	
Property Appraiser		-			100.02			(100.02)			200.00		0.00%	
District Counsel		12,622.40			15,000.00			(2,377.60)			30,000.00		42.07%	
Assessment Administration		7,500.00			3,750.00			3,750.00			7,500.00		100.00%	
Reamortization Schedules		-			124.98			(124.98)			250.00		0.00%	
Audit		1,500.00			3,000.00			(1,500.00)			6,000.00		25.00%	
Arbitrage Calculation		-			250.02			(250.02)			500.00		0.00%	
Travel and Per Diem		20.29			150.00			(129.71)			300.00		6.76%	
Telephone		-			25.02			(25.02)			50.00		0.00%	
Postage & Shipping		8.87			250.02			(241.15)			500.00		1.77%	
Copies		-			499.98			(499.98)			1,000.00		0.00%	
Legal Advertising		1,756.77			6,000.00			(4,243.23)			12,000.00		14.64%	
Bank Fees		-			90.00			(90.00)			180.00		0.00%	
Miscellaneous		-			3,257.52			(3,257.52)			6,515.00		0.00%	
Meeting Room		447.09			199.98			247.11			400.00		111.77%	
Office Supplies		125.00			124.98			0.02			250.00		50.00%	
Web Site Maintenance		540.00			1,410.00			(870.00)			2,820.00		19.15%	
Holiday Decorations		-			499.98			(499.98)			1,000.00		0.00%	
Dues, Licenses, and Fees		175.00			87.48			87.52			175.00		100.00%	
Total General & Administrative Expenses	$	55,531.84		$	67,732.50		$	(12,200.66)		$	135,465.00		40.99%	
Field Operations														
Electric Utility Services														
Electric	$	969.57		$	2,500.02		$	(1,530.45)		$	5,000.00		19.39%	
Water-Sewer Combination Services														
Water Reclaimed		5,279.13			15,000.00			(9,720.87)			30,000.00		17.60%	
Other Physical Environment														
General Insurance		3,294.00			1,849.98			1,444.02			3,700.00		89.03%	
Property & Casualty		10,903.00			4,399.98			6,503.02			8,800.00		123.90%	
Other Insurance		-			49.98			(49.98)			100.00		0.00%	
Irrigation Repairs		1,581.00			7,500.00			(5,919.00)			15,000.00		10.54%	
Landscaping Maintenance & Material		28,293.76			26,580.00			1,713.76			53,160.00		53.22%	
Tree Trimming		-			250.02			(250.02)			500.00		0.00%	
Flower & Plant Replacement		-			3,750.00			(3,750.00)			7,500.00		0.00%	
Contingency		14.89			13,999.98			(13,985.09)			28,000.00		0.05%	
Road & Street Facilities														
Entry and Wall Maintenance		-			1,500.00			(1,500.00)			3,000.00		0.00%	
Hardscape Maintenance		-			2,500.02			(2,500.02)			5,000.00		0.00%	
Alleyway Maintenance		-			4,999.98			(4,999.98)			10,000.00		0.00%	
Streetlights		-			12,499.98			(12,499.98)			25,000.00		0.00%	
Accent Lighting		-			250.04			(250.04)			500.00		0.00%	
Liftstation Maintenance		2,116.72			7,500.00			(5,383.28)			15,000.00		14.11%	
Parks & Recreation														
Personnel Leasing Agreement		6,550.00			6,000.00			550.00			12,000.00		54.58%	
Reserves														
Infrastructure Capital Reserve		-			20,000.00			(20,000.00)			40,000.00		0.00%	
Alleyway Reserve		-			7,500.00			(7,500.00)			15,000.00		0.00%	
Total Field Operations	$	59,002.07		$	138,629.98		$	(79,627.91)		$	277,260.00		21.28%	
Total Expenses	 $		114,533.91 		 $ 	206,362.48 		 $ 	(91,828.57)		 $ 	412,725.00 			27.75%	
Income (Loss) from Operations	$	217,438.57		$	-		$	217,438.57		$	-			
Other Income (Expense)														
Interest Income	$	1,470.39		$	-		$	1,470.39		$	-			
Total Other Income (Expense)	$	1,470.39		$	-		$	1,470.39		$	-			
Net Income (Loss)	$	218,908.96		$	-		$	218,908.96		$	-			

Cash Flow

FY22 Inflows	FY22 Outflows	FY23 Inflows	FY23 Outflows	End. Cash	

31,563.90	
(3,946.31)	
-	
-	
253,728.91		
1,819.39	(7,722.54)	-	-	247,825.76		
76,935.85	(15,641.93)	-	-	309,119.68		
14,219.44	(36,002.99)	-	-	287,336.13		
21,687.04	(10,146.33)	-	-	298,876.84		
1,051.12	(15,971.96)	-	-	283,956.00		
3.35	(10,822.80)	-	(60.00)	273,076.55		
3.62	(20,571.60)	-	-	252,508.57		
20.60	(37,748.09)	-	(16,891.00)	197,890.08		
-	(10,742.01)	2.55	(10,591.67)	176,558.95		
-	(11,329.64)	2,872.00	(15,751.04)	152,350.27		
-	-	56,703.17	(39,151.87)	169,901.57		
-	-	56,982.23	(4,789.45)	222,094.35		
-	-	56,713.40	(8,682.15)	270,125.60		
-	-	135,035.26	(10,534.43)	394,626.43	as of 04/07/2023	

Beg. Cash

1/1/2022
2/1/2022
3/1/2022
4/1/2022
5/1/2022
6/1/2022
7/1/2022
8/1/2022
9/1/2022
10/1/2022
11/1/2022
12/1/2022
1/1/2023
2/1/2023
3/1/2023

226,111.32
253,728.91
247,825.76
309,119.68
287,336.13
298,876.84
283,956.00
273,076.55
252,508.57
197,890.08
176,558.95
152,350.27
169,901.57
222,094.35
270,125.60

408,040.01

(221,189.81)

308,308.61

(106,451.61)