Poitras East Community Development District
3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817; Phone: 407-723-5900 http://poitraseastcdd.com/

The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Poitras East Community Development District (“District”), scheduled to be held at 3:00 p.m. on Tuesday, September 19, 2023, at Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd, Orlando, FL 32827. A quorum will be confirmed prior to the start of the meeting.

District Staff, please use the following information to join via the computer or the conference line: Phone: 1-844-621-3956    Computer: pfmgroup.webex.com	Participant Code: 796 580 192#
BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Consideration of the Minutes of the August 15, 2023, Board of Supervisors’ Meeting

Business Matters
Consideration of Fiscal Year 2023 Audit Engagement Letter with Grau & Associates
Consideration of Agreement for Environmental Permitting Services with AECOM Technical Services, Inc. (Luminary Boulevard Extension and Jim Branch Creek Culvert Crossing)
Consideration of Agreement for Geotechnical Engineering Services with Yovaish Engineering Services, LLC (Luminary Boulevard Extension and Jim Branch Creek Culvert Crossing)
Ratification of Operation and Maintenance Expenditures Paid in August 2023 in an amount totaling $22,396.62
Ratification of Requisition Nos. 2020-261 – 2020-267 Paid in August 2023 in an amount totaling $42,102.35
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financial Position and Budget to Actual YTD

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Landscape Supervisor
Irrigation Supervisor
Supervisor Requests

Adjournment

Poitras East Community Development District

Minutes of the August 15, 2023, Board of Supervisors’ Meeting

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS	Roll Call to Confirm Quorum

The Board of Supervisors’ Meeting for the Poitras East Community Development District was called to order on Tuesday, August 15, 2023, at 5:30 p.m. at Dockside Lake Nona, 13623 Sachs Avenue, Orlando, FL 32827.

Present:

Richard Levey	Chairman
Frank Paris	Assistant Secretary
Brent Schademan	Assistant Secretary
Julie Salvo	Assistant Secretary

Also attending:			
Jennifer Walden	PFM		
Lynne Mullins Amanda Lane
Tucker Mackie	PFM PFM
Kutak Rock	
(via phone)	
Jeffrey Newton Matt McDermott	Donald W. McIntosh Associates Construction Committee Member		
Samantha Sharenow	Berman		
Katie Harmer Dan Young Drew Dawson Carlos Negron DJ Batten	Berman Tavistock Tavistock Berman Berman	(via phone)

(via phone @ 5:40 p.m.)	

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey called for public comments. He noted there were no public comments.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the July 18, 2023, Board of Supervisors’ Meeting

The Board reviewed the minutes of the July 18, 2023, Board of Supervisors’ Meeting.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the Minutes of the July 18, 2023, Board of Supervisors’ Meeting.

FOURTH ORDER OF BUSINESS	Consideration of Resolution 2023-14, Approving an Annual Meeting Schedule for Fiscal Year 2024

Ms. Walden stated District staff would like to move the meetings to the Tavistock office. So, for the Board of Supervisors’ Meeting schedule, District staff is recommending keeping the meetings on the third Tuesday of each month at 4:00 p.m., but at the Tavistock office, except for November, December, and March, as those would be held the second Tuesday of the month. For the Construction Committee Meeting schedule, District staff is recommending keeping the meetings on the second Thursday of each month at 3:30 p.m. at the Tavistock office, with the exception of December and March, as those would be held the first Tuesday of the month.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2023-14, Approving an Annual Meeting Schedule for Fiscal Year 2024, setting the Board of Supervisors’ Meetings for the third Tuesday of each month at 4:00 p.m. at the Tavistock office, 6900 Tavistock Lakes Blvd., Suite 200, Orlando, FL 32827, except for November, December and March which would be on the second Tuesday of the month, and the Construction Committee Meetings for the 2nd Thursday of each month at 3:30 p.m. at the Tavistock Office, 6900 Tavistock Lakes Blvd., Suite 200, Orlando, FL 32827, except for December and March which would be on the first Tuesday of the month.

FIFTH ORDER OF BUSINESS	Consideration of Prequalified Contractors Extension

Mr. Newton stated as a matter of practice the District pre-qualifies general contractors to assist with the infrastructure projects. The District did this in August of 2021 and the pre-qualification was for a period of two years plus an optional extension of up to two years. Since the two years is almost up, District staff discussed this within the Construction Committee and the recommendation is that the Board extend the pre-qualification for these contractors by one year and then revisit again at this time next year.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved a one-year extension for the prequalified contractors.

SIXTH ORDER OF BUSINESS	Consideration of District Management Fee Increase Letter for Fiscal Year 2024

Ms. Walden stated District Management is asking for a $3,500.00 increase, which would put the annual amount at $38,500.00 and it is included in the budget. Ms. Walden noted this is the first increase that the District Manager has asked for since the District was formed back in 2018.

On motion by Ms. Salvo, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the District Management Fee Increase Letter for Fiscal Year 2024.

SEVENTH ORDER OF BUSINESS	Public Hearing on the Adoption of the District’s Annual Budget
Public Comments and Testimony
Board Comments
Consideration of Resolution
2023-15, Adopting the Fiscal Year 2024 Budget and Appropriating Funds

Dr. Levey asked for a motion to open the public hearings on the adoption of the District’s Annual Budget and on the Imposition of Special Assessments.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District opened both Public Hearings.

Ms. Walden noted for the record that the District did notice both hearings pursuant to Florida Statutes.

A resident asked for information concerning the District. Dr. Levey clarified that he lives in the Greeneway Improvement District and District staff will be happy to meet with him after the meeting to address his concerns.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District closed both Public Hearings.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2023-15, Adopting the Fiscal Year 2023 Budget and Appropriating Funds.

EIGHTH ORDER OF BUSINESS	Public Hearing on the Imposition of Special Assessments
Public Comments and Testimony
Board Comments
Consideration of Resolution 2023-16, Imposing Special

Assessments and Certifying an Assessment Roll

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved Resolution 2023-16, Imposing Special Assessments and Certifying an Assessment Roll.

NINTH ORDER OF BUSINESS	Ratification of Operation and Maintenance Expenditures Paid in July 2023 in an amount totaling
$22,859.90

Dr. Levey stated these O&M Expenditures have been approved and need to be ratified.

On motion by Ms. Salvo, seconded by Mr. Schademan, with all in favor, the Board of Supervisors for the Poitras East Community Development District ratified the Operation and Maintenance Expenditures paid in July 2023 in an amount totaling $22,859.90.

TENTH ORDER OF BUSINESS	Ratification of Requisition Nos. 2020- 254 – 2020-260 Paid in July 2023 in an amount totaling $29,898.66

Dr. Levey stated these Requisitions have been approved and need to be ratified.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District ratified Requisition Nos. 2020-254 – 2020-260 paid in July 2023 in an amount totaling $29,898.66.

ELEVENTH ORDER OF BUSINESS	Recommendation of Work Authorization/Proposed Services

Mr. Young stated the Work Authorizations are for the design of Centerline Drive Segment H, extending from Luminary Boulevard to Boggy Creek Road, including civil engineering and geotechnical evaluations for the entire length of roadway and environmental permitting services for Segment H3 (the Osceola County portion).

Dr. Levey stated the first item to be considered is a proposal from AECOM for environmental permitting services in the amount of $26,000.00.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the proposal from AECOM for Environmental Permitting Services on Centerline Dr. Segment H3 in the amount of $26,000.00.

Dr. Levey stated the second item to be considered is three proposals (for Segments H1, H2, and H3) for Geotechnical Evaluations with Yovaish Engineering Services, LLC.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the proposals from Yovaish Engineering Services, LLC for Geotechnical Evaluations on Centerline Dr. Segments H1, H2, and H3 totaling an amount of $7,830.00.

Dr. Levey stated the third item to be considered is three proposals from Donald W. McIntosh Associates, Inc. for surveying, engineering design, permitting, and construction phase services (for Segments H1, H2, and H3) totaling $364,355.00.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the proposals from Donald W. McIntosh Associates, Inc. for Surveying, Engineering Design, Permitting & Construction Phase Services totaling an amount of $364,355.00.

Ms. Walden stated there is one additional proposal. It's from Berman for maintenance for the lift station. Maintenance is needed as weeds and vegetation are growing inside the fenced area and the scrim keeps falling down. She noted that District staff will need to verify the proposal is only for the one lift station that the District services, not the two listed. The proposal is for $2,400.00 for the year, which equates to a monthly cost of $200.00.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the proposal from Berman for Lift Station maintenance in the amount of $2,400.00 for the year.

TWELFTH ORDER OF BUSINESS	Review of District’s Financial Position and Budget to Actual YTD

Ms. Walden stated through July, the District has expenses of just under $252,500.00 versus an overall budget of $412,000.00. So, the District has spent approximately 61% of the adopted budget.

THIRTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel –	Ms. Mackie stated the Board previously approved a not-to-exceed amount
with Kittelson but there is additional design work that needs to be done. Since there is additional work, District Counsel will prepare an amendment to the Kittelson agreement. Mr. Newton added that the additional services are related to the pedestrian push button issue at Narcoossee Rd. He stated Kittelson was the Design Engineer, but Florida Industrial Electric deviated from the plans and Kittelson has had to spend a lot of time with site visits and dealing with Orange County in order to resolve the issue. The issue has been resolved now, but Kittelson is asking for some consideration for their time and materials at a not-to-exceed of
$20,000.00.

Dr. Levey asked if Florida Industrial Electric is responsible for any of this cost. Mr. Newton stated the Board could argue that, if they decided to. He noted right now Florida Industrial Electric has to fix everything before the District can release the retainage. Mr. Newton stated to the extent the Board wanted to back-charge Florida Industrial Electric for the Kittelson expenses, they could do that. He approximates the retainage is around
$30,000.00.

Mr. Young stated it's incredibly disappointing that the District ended up in this situation, but under all the circumstances and the duration of this effort to get it cleaned up, the easiest and cleanest way is just to go ahead and pay Kittelson to resolve this and move forward.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Poitras East Community Development District authorized the additional time and materials for Kittelson at a not-to-exceed of $20,000.00.

District Manager –	Ms. Walden noted the next Board Meeting is Tuesday, September 19,
2023, at 4:00 p.m. at the Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd, Orlando, FL 32827.

District Engineer –	Mr. Newton reviewed the Construction Contract Status Memorandum
(Minutes Exhibit A).

For Phase 1C & Centerline Drive Segment F, the contract is in the process of being closed out. There are a couple of deductive Change Orders related to the end of project reconciliation of Owner Direct Purchase Materials. The recommended motion would be to authorize the Chairman to execute Change Order No. 17 in a deductive amount of approximately
$1,972,545.42 for Infrastructure Phase 1C and Change Order No. 18 in a deductive amount of approximately $414,834.83 for Centerline Segment F, both subject to final confirmation of the Change Order amounts by the District Engineer.

On motion by Mr. Schademan, seconded by Mr. Paris, with all in favor, the Board of Supervisors for the Poitras East Community Development District approved the action items of the August 15, 2023, Construction Contract Status Memorandum, which amounts to approval of Change Order No. 17 in a deductive amount of approximately $1,972,545.42 for Infrastructure Phase 1C and Change Order No. 18 in a deductive amount of approximately $414,834.83 for Centerline Segment F.

Construction Supervisor –    No report.

Landscape Supervisor –	Ms. Sharenow stated District staff wants to continue to hold payment
through the end of the contract due to the issues with ULS. She noted right now she doesn’t think District staff needs to notice ULS as they are still doing enough to the small area but District staff will continue to monitor the work and report back with any concerns.

Irrigation Supervisor –	No report.

FOURTEENTH ORDER OF BUSINESS	Supervisor Requests

There were no Supervisor requests.

FIFTEENTH ORDER OF BUSINESS	Adjournment

On motion by Mr. Paris, seconded by Ms. Salvo, with all in favor, the August 15, 2023, Meeting of the Board of Supervisors for the Poitras East Community Development District was adjourned.

Secretary / Assistant Secretary	Chair / Vice Chair

Poitras East Community Development District

Fiscal Year 2023 Audit Engagement Letter with Grau & Associates

August 29, 2023

To Board of Supervisors
Poitras East Community Development District 3501 Quadrangle Blvd., Ste. 270
Orlando, FL 32817

951 Yamato Road ▪ Suite 280
Boca Raton, Florida 33431
(561) 994-9299 ▪ (800) 299-4728
Fax (561) 994-5823
www.graucpa.com

We are pleased to confirm our understanding of the services we are to provide Poitras East Community Development District, Orange County, Florida (“the District”) for the fiscal year ended September 30, 2023, with the option of three (3) additional one- year renewals. We will audit the financial statements of the governmental activities and each major fund (general. debt service, capital projects, and special revenue funds), including the related notes to the financial statements, which collectively comprise the basic financial statements of Poitras East Community Development District as of and for the fiscal year ended September 30, 2023, with the option of three (3) additional one-year renewals. In addition, we will examine the District’s compliance with the requirements of Section 218.415 Florida Statutes. This letter serves to renew our agreement and establish the terms and fee for the 2023 audit.
Accounting principles generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the District’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the District’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:
Management’s Discussion and Analysis.
Budgetary comparison schedule
The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor’s report will not provide an opinion or any assurance on that information:
Compliance with FL Statute 218.39 (3) (c)
Audit Objectives
The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the District’s financial statements. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the financial statements is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement.
We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District’s internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District’s internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the District is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements.

Poitras East Community Development District	2

Examination Objective
The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute
218.415 in accordance with Rule 10.556(10) of the Auditor General of the State of Florida. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion. We will issue a written report upon completion of our examination of the District’s compliance. The report will include a statement that the report is intended solely for the information and use of management, those charged with governance, and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the District’s compliance is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the examination or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report or may withdraw from this engagement.
Other Services
We will assist in preparing the financial statements and related notes of the District in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.
Management Responsibilities
Management is responsible for compliance with Florida Statute 218.415 and will provide us with the information required for the examination. The accuracy and completeness of such information is also management’s responsibility. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. In addition, you will be required to make certain representations regarding compliance with Florida Statute 218.415 in the management representation letter. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.
Management is responsible for designing, implementing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements.
Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report.
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. The District will provide a statement describing corrective actions to be taken in response to each of our recommendations included in the audit report, if any, and relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information.

Poitras East Community Development District	3

With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.
Audit Procedures—General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards.
Audit Procedures—Internal Control
Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards.
Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District’s compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.
Engagement Administration, Fees, and Other
We understand that your employees will prepare all confirmations we request and will locate any documents selected by us for testing.
The audit documentation for this engagement is the property of Grau & Associates and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Grau & Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. Notwithstanding the foregoing, the parties acknowledge that various documents reviewed or produced during the conduct of the audit may be public records under Florida law. The District agrees to notify Grau & Associates of any public record request it receives that involves audit documentation.

Poitras East Community Development District	4

The auditor agrees and understands that Chapter 119, Florida Statutes, may be applicable to documents prepared in connection with the services provided hereunder and agrees to cooperate with public record requests made thereunder. In connection with this Agreement, the auditor agrees to comply with all provisions of Florida’s public records laws, including but not limited to Section 119.0701, Florida Statutes, the terms of which are incorporated herein. Among other requirements, the auditor must:

Keep and maintain public records required by the District to perform the service.
Upon request from the District’s custodian of public records, provide the District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law.
Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Agreement if the auditor does not transfer the records to the District.
Upon completion of this Agreement, transfer, at no cost, to the District all public records in possession of the auditor or keep and maintain public records required by the District to perform the service. If the auditor transfers all public records to the District upon completion of this Agreement, the auditor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the auditor keeps and maintains public records upon completion of the Agreement, the auditor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the District, upon request from the District’s custodian of public records, in a format that is compatible with the information technology systems of the District.

IF THE AUDITOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE AUDITOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT PFM GROUP CONSULTING LLC., 3501 QUADRANGLE BLVD., STE. 270, ORLANDO, FL 32817, 407-723-5900, RECORDREQUEST@PFM.COM.

This agreement provides for a contract period of one (1) year with the option of three (3) additional, one-year renewals upon the written consent of both parties. Our fee for these services will not exceed $7,100 for the September 30, 2023. The fees for the fiscal years, 2024, 2025 and 2026 will not exceed $7,200, $7,300 and $7,400, respectively, unless there is a change in activity by the District which results in additional audit work or if Bonds are issued.

We will complete the audit within prescribed statutory deadlines, with the understanding that your employees will provide information needed to perform the audit on a timely basis. We acknowledge that the District must submit its annual Audit to the Auditor General no later than nine (9) months after the end of the audited fiscal year. Accordingly, we will deliver a draft audit to the District no later than May 1, 2024. All accounting records (including, but not limited to, trial balances, general ledger detail, vendor files, bank and trust statements, minutes, and confirmations) for the fiscal year ended September 30, 2023 must be provided to us no later than January 15, 2024, in order for us to deliver a draft audit to the District no later than May 1, 2024. If the draft is timely reviewed by management, the final audit will be provided no later than June 1, 2024.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Invoices will be submitted in sufficient detail to demonstrate compliance with the terms of this agreement. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate.

This agreement may be renewed each year thereafter subject to the mutual agreement by both parties to all terms and fees. The fee for each annual renewal will be agreed upon separately.

The District has the option to terminate this agreement with or without cause by providing thirty (30) days written notice of termination to Grau & Associates. Upon any termination of this agreement, Grau & Associates shall be entitled to payment of all work and/or services rendered up until the effective termination of this agreement, subject to whatever claims or off-sets the District may have against Grau & Associates.

We will provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2022 peer review report accompanies this letter.

Poitras East Community Development District	5

We appreciate the opportunity to be of service to Poitras East Community Development District and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. This letter, with any addendum if applicable, constitutes the complete and exclusive statement of the agreement between Grau & Associates and the District with respect to the terms of the engagement between the parties.

Very truly yours, Grau & Associates

Antonio J. Grau

RESPONSE:
This letter correctly sets forth the understanding of Poitras East Community Development District.

By: 	 Title: 	 Date: 	

Poitras East Community Development District	6

Poitras East Community Development District

Agreement for Environmental Permitting Services with AECOM Technical Services, Inc. (Luminary Boulevard Extension and
Jim Branch Creek Culvert Crossing)

AGREEMENT BETWEEN THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT AND AECOM TECHNICAL SERVICES, INC., FOR ENVIRONMENTAL PERMITTING SERVICES
(Luminary Boulevard and Jim Branch Creek Crossing)

THIS AGREEMENT (“Agreement”) is made and entered into this     day of
	 2023, by and between:

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT, a local unit of special- purpose government established pursuant to Chapter 190, Florida Statutes, located in the City of Orlando, Florida, with a mailing address of 3501 Quadrangle Boulevard, Suite 270, Orlando, Florida, 32817 (“District”); and

AECOM Technical Services, Inc., a Florida corporation, with a mailing address of 150 N. Orange Avenue, Orlando, Florida, 32801 (the “Contractor”).

RECITALS

Whereas, the District was established for the purpose of planning, financing, constructing, installing, operating, and/or maintaining certain infrastructure improvements and recreational facilities; and

WHEREAS, the District has a need to retain a professional to provide certain environmental permitting services, as described in more detail herein and in Exhibit A, which is attached hereto and incorporated herein by reference (the “Services”); and

Whereas, the Contractor represents that it is licensed, qualified and capable of providing the such services and has agreed to provide such services for the District in accordance with the terms of this Agreement; and

Whereas, the District and Contractor warrant and agree that they have all right, power and authority to enter into and be bound by this agreement.

Now, Therefore, for and in consideration of the mutual covenants herein contained, the acts and deeds to be performed by the parties and the payments by the District to the Contractor of the sums of money herein specified, it is mutually covenanted and agreed as follows:

SECTION 1. RECITALS.  The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this Agreement.

SECTION 2. DESCRIPTION OF WORK AND SERVICES. The duties, obligations, and responsibilities of the Contractor are to provide the Services and the labor and materials described in the proposal dated July 12, 2023, attached hereto as Exhibit A. Contractor shall coordinate the Services with other contractors performing work for the District.  Should any

questions arise as to the coordination required, the Contractor shall consult with the District’s engineer. Additionally:

The Contractor shall report directly to the District’s engineer. Contractor shall use all due care to protect the property of the District, its residents and landowners from damage and shall follow and be responsible for the Services set forth herein. Contractor agrees to repair any damage resulting from Contractor’s activities and work within twenty-four (24) hours.

This Agreement grants to Contractor the right to enter the District lands which are subject to this Agreement, for those purposes described in this Agreement, and Contractor hereby agrees to comply with all applicable laws, rules, ordinances and regulations affecting the provision of the Services.

The District is relying on the Contractor as the expert in this field. Contractor shall be solely responsible for the means, manner and methods by which its duties, obligations and responsibilities are met to the satisfaction of the District and in accordance with this Agreement. Contractor shall use industry best practices and procedures when carrying out the Services. Any additional compensation for additional duties shall be paid only as negotiated between the parties and upon the written authorization of the District.

SECTION 3. PAYMENT FOR SERVICES. Contractor shall perform the Services identified in Section 2 herein in exchange for payment of the total sum of Sixteen Thousand Dollars ($16,000.00) (“Payment”). Such Payment shall be due upon completion of the Services and submission of a final invoice as set forth herein. This Payment includes, but is not limited to, all permits, parts, materials and labor necessary to complete the Services as described herein. Contractor agrees to render a final invoice to the District, in writing, which shall be delivered or mailed to the District. The District shall pay the Contractor the Payment within twenty-five (25) days of receipt of such an invoice. The Contractor shall maintain records conforming to usual accounting practices. If the District should desire additional work or services not provided in Exhibit A, the Contractor agrees to negotiate in good faith to undertake such additional work or services. Upon successful negotiations, the parties shall agree in writing to a work order, addendum, addenda, or change order to this Agreement. The Contractor shall be compensated for such agreed additional work or services based upon a payment amount acceptable to the parties and agreed to in writing. No additional services shall be provided by the Contractor unless done at the direction of the District.

SECTION 4.  INSURANCE.  Contractor shall, at its own expense, maintain insurance during the performance of its Services under this Agreement, with limits of liability not less than
the following:		
Workers Compensation	statutory	
General Liability		
Bodily Injury (including contractual)	$1,000,000/$2,000,000	

Property Damage (including contractual)	$1,000,000/$2,000,000

Automobile Liability (if applicable)
Bodily Injury and Property Damage	$1,000,000

Contractor shall provide District with a certificate naming the District, its supervisors, officers, staff, representatives and agents as additional insureds. At no time shall Contractor be without insurance in the above amounts. No policy may be canceled during the term of this Agreement without at least thirty (30) days written notice to the District. An insurance certificate evidencing compliance with this Section shall be sent to the District prior to the commencement of any performance under this Agreement.

Section 5.  Independent Contractor. It is understood and agreed that at all times the relationship of Contractor and its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor to the District is the relationship of an independent contractor and not that of an employee, agent, joint venturer or partner of the District. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between the District and Contractor or any of its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor. The parties acknowledge that Contractor is not an employee for state or federal tax purposes. Contractor shall hire and pay all of Contractor's employees, agents, subcontractors or anyone directly or indirectly employed by Contractor, all of whom shall be employees of Contractor and not employees of District and at all times entirely under Contractor's supervision, direction and control.

In particular, the District will not: i) withhold FICA (Social Security) from Contractor's payments; ii) make state or federal unemployment insurance contributions on Contractor's behalf; iii) withhold state or federal income tax from payment to Contractor; iv) make disability insurance contributions on behalf of Contractor; or v) obtain workers' compensation insurance on behalf of Contractor.

Section 6.	Compliance with Laws, Ordinances and Regulations.	In
performing its obligations under this Agreement, Contractor and each of its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor shall comply with all applicable laws, ordinances, rules, regulations, and orders of any public or governmental authority having appropriate jurisdiction, including all laws, regulations and rules relating to immigration and/or the status of foreign workers. Contractor shall initiate, maintain, and supervise all safety precautions and programs in connection with its obligations herein. Contractor shall ensure that all of Contractor's employees, agents, subcontractors or anyone directly or indirectly employed by Contractor observe Contractor's rules and regulations of safety and conduct. Contractor shall take all reasonable precautions for the safety of and shall provide all reasonable protection to prevent damage, injury or loss to all of its employees, agents and subcontractors performing its obligations herein and other persons who may be affected, and any material, equipment and other property. Contractor shall remedy all damage or loss to any property caused in whole or in part by Contractor, its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor, or by anyone for whose acts Contractor may be liable. Contractor shall indemnify District for all damage or losses it may incur or be

exposed to because of Contractor or any of its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor's failure to comply with the provisions contained herein.

Section 7.	Default and Protection Against Third Party Interference. A
default by either party under this Agreement shall entitle the other to all remedies available at law or in equity, which may include, but not be limited to, the right of actual damages and/or specific performance. The District shall be solely responsible for enforcing its rights under this Agreement against any interfering third party. Nothing contained in this Agreement shall limit or impair the District’s right to protect its rights from interference by a third party to this Agreement.

Section 8.  Enforcement of Agreement. In the event that either party is required to enforce this Agreement by court proceedings or otherwise, then the parties agree that the prevailing party shall be entitled to recover from the other all fees and costs incurred, including reasonable attorneys' fees and costs for trial, alternative dispute resolution, or appellate proceedings.

Section 9.  Amendments. Amendments to and waivers of the provisions contained in this Agreement may be made only by an instrument in writing which is executed by both the District and the Contractor.

Section 10. Authorization. The execution of this Agreement has been duly authorized by the appropriate body or official of the District and the Contractor, both the District and the Contractor have complied with all the requirements of law, and both the District and the Contractor have full power and authority to comply with the terms and provisions of this instrument.

Section 11. Notices. All notices, requests, consents and other communications under this Agreement (“Notices”) shall be in writing and shall be delivered, mailed by First Class Mail, postage prepaid, or overnight delivery service, to the parties, as follows:

If to Contractor:	AECOM Technical Services, Inc.
150 N. Orange Avenue Orlando, Florida, 32801 Attn: Randy Mejeur

If to District:	Poitras East Community Development District
3501 Quadrangle Boulevard, Suite 270
Orlando, Florida 32817 Attn: District Manager

With a copy to:    Kutak Rock LLP
107 West College Avenue Tallahassee, Florida 32301 Attn: District Counsel

Except as otherwise provided in this Agreement, any Notice shall be deemed received only upon actual delivery at the address set forth above. Notices delivered after 5:00 p.m. (at the place of delivery) or on a non-business day, shall be deemed received on the next business day. If any time for giving Notice contained in this Agreement would otherwise expire on a non- business day, the Notice period shall be extended to the next succeeding business day. Saturdays, Sundays, and legal holidays recognized by the United States government shall not be regarded as business days. Counsel for the District and counsel for the Contractor may deliver Notice on behalf of the District and the Contractor. Any party or other person to whom Notices are to be sent or copied may notify the other parties and addressees of any change in name or address to which Notices shall be sent by providing the same on five (5) days written notice to the parties and addressees set forth herein.

Section 12. Arm’s Length Transaction. This Agreement has been negotiated fully between the District and the Contractor as an arm’s length transaction. Both parties participated fully in the preparation of this Agreement and received the advice of counsel. In the case of a dispute concerning the interpretation of any provision of this Agreement, both parties are deemed to have drafted, chosen, and selected the language, and the doubtful language will not be interpreted or construed against either the District or the Contractor.

Section 13. Third Party Beneficiaries. This Agreement is solely for the benefit of the District and the Contractor and no right or cause of action shall accrue upon or by reason, to or for the benefit of any third party not a formal party to this Agreement. Nothing in this Agreement expressed or implied is intended or shall be construed to confer upon any person other than the District and the Contractor any right, remedy, or claim under or by reason of this Agreement or any of the provisions or conditions of this Agreement; and all of the provisions, representations, covenants, and conditions contained in this Agreement shall inure to the sole benefit of and shall be binding upon the District and the Contractor and their respective representatives, successors, and assigns.

Section 14. Assignment. Neither the District nor Contractor may assign this Agreement without the prior written approval of the other. Any purported assignment without such approval is void.

Section 15. Applicable Law and Venue. This Agreement and the provisions contained herein shall be construed, interpreted and controlled according to the laws of the State of Florida. Each party consents that the venue for any litigation arising out of or related to this Agreement shall be in Orange County, Florida.

Section 16.	Indemnification.

Obligations under this section shall include the payment of all settlements, judgments, damages, liquidated damages, penalties, forfeitures, back pay awards, court costs, arbitration and/or mediation costs, litigation expenses, reasonable attorneys’ fees, expert witness fees, and paralegal fees (incurred in court, out of court, on appeal, or in bankruptcy proceedings) as ordered.

To the extent of its negligence, for third party claims, Contractor agrees to indemnify, defend, and hold harmless the District and its supervisors, officers, staff, representatives, and agents from any and all liability, claims, actions, suits, or demands by any person, corporation, or other entity for injuries, death, property damage, or of any nature, arising out of, or in connection with the work to be performed by Contractor, including litigation or any appellate proceedings with respect thereto.

Contractor hereby acknowledges, agrees and covenants that nothing in this Agreement shall be deemed as a waiver of the District’s sovereign immunity or the District’s limits of liability as set forth in Section 768.28, Florida Statutes, or other statute, and nothing in this Agreement shall inure to the benefit of any third-party for the purpose of allowing any claim which would otherwise be barred under such limitations of liability or by operation of law. This Section shall survive any termination of this Agreement.

SECTION 17. TERM. This Agreement shall become effective as of the date first above written, and shall terminate upon completion of the Services set forth herein and in any amendment hereto, unless cancelled earlier, pursuant to Section 18 below.

Section 18. Cancellation. The District shall have the right to cancel this Agreement at any time due to Contractor's failure to perform in accordance with the terms of this Agreement or for any reason. Contractor shall have the right to cancel this Agreement upon thirty (30) days written notice mailed to the District at the address written above stating a failure of the District to perform in accordance with the terms of this Agreement. The District’s liability upon cancellation or termination of this Agreement shall be limited to paying for the reasonable value of labor and materials physically incorporated into the Services up to the effective date of cancellation, along with the value of materials specifically fabricated by Contractor for the Services up to the date the notice of cancellation or termination was given, though not incorporated in the Services, but not reasonably usable elsewhere, less payments already made to Contractor, as Contractor’s sole means of recovery for cancellation.

Section 19. Ownership of Documents. All rights in and title to all plans, drawings, specifications, ideas, concepts, designs, sketches, models, programs, software, creation, inventions, reports, or other tangible work product originally developed by Contractor pursuant to this Agreement shall be and remain the sole and exclusive property of the District when developed and shall be considered work for hire.

SECTION 20. COMPLIANCE WITH PUBLIC RECORDS LAWS. Contractor understands and agrees that all documents of any kind provided to the District in connection with this Agreement may be public records, and, accordingly, Contractor agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 119.0701, Florida Statutes. Contractor acknowledges that the designated public records custodian for the District is PFM Group Consulting, LLC (“Public Records Custodian”). Among other requirements and to the extent applicable by law, the Contractor shall 1) keep and

maintain public records required by the District to perform the service; 2) upon request by the Public Records Custodian, provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; 3) ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the contract term and following the contract term if the Contractor does not transfer the records to the Public Records Custodian of the District; and 4) upon completion of the contract, transfer to the District, at no cost, all public records in Contractor’s possession or, alternatively, keep, maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by the Contractor, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 723-5900, RECORDREQUEST@PFM.COM, AND 3501 QUADRANGLE BLVD., SUITE 270, ORLANDO, FLORIDA 32817.

Section 21. Severability. The invalidity or unenforceability of any one or more provisions of this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement, or any part of this Agreement not held to be invalid or unenforceable.

SECTION 22. E-VERIFY. The Contractor shall comply with and perform all applicable provisions of Section 448.095, Florida Statutes. Accordingly, to the extent required by Florida Statute, Contractor shall register with and use the United States Department of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees. The District may terminate this Agreement immediately for cause if there is a good faith belief that the Contractor has knowingly violated Section 448.09(1), Florida Statutes. By entering into this Agreement, the Contractor represents that no public employer has terminated a contract with the Contractor under Section 448.095(2)(c), Florida Statutes, within the year immediately preceding the date of this Agreement.

SECTION 23. COMPLIANCE WITH SECTION 20.055, FLORIDA STATUTES.  The Contractor
agrees to comply with Section 20.055(5), Florida Statutes, to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to such section and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes.

Section 24. Scrutinized Companies Statement. Contractor certifies it: (i) is not in violation of Section 287.135, Florida Statutes; (ii) is not on the Scrutinized Companies with Activities in Sudan List; (iii) is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; (iv) does not have business operations in Cuba or Syria; (v) is not on the Scrutinized Companies that Boycott Israel List; and (vi) is not participating in a boycott of Israel. If the Contractor is found to have submitted a false statement with regards to the prior sentence, has been placed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List, has engaged in business operations in Cuba or Syria, and/or has engaged in a boycott of Israel, the District may immediately terminate the Contract.

Section 25. Headings for Convenience Only. The descriptive headings in this Agreement are for convenience only and shall not control nor affect the meaning or construction of any of the provisions of this Agreement.

SECTION 26. ENTIRE AGREEMENT. This instrument shall constitute the final and complete expression of the agreement between the parties relating to the subject matter of this Agreement. Should there be any conflict between this Agreement and Exhibit A, the terms and conditions of this Agreement shall prevail.

Section 27. Waiver of Consequential Damages. Neither party shall be liable to the other in contract, tort (including negligence and breach of statutory duty) or otherwise for loss of profit (whether direct or indirect) or for any indirect, consequential, punitive or special loss or damage, including without limitation loss of profits, revenue, business, or anticipated savings (even when advised of their possibility).

[signatures follow on the next page]

In witness whereof, the parties hereto have signed this Agreement on the day and year
first written above.							

Witness:	
Poitras	
East	
Community	
Development	
District	
		
Signature of Witness	Chair, Board of Supervisors		
							
Print Name							

Witness	
AECOM Technical Services, Inc., a Florida	
corporation	
	By:		
Signature of Witness		
	Print Name:		
Print Name		Title:	 		

Exhibit A: Proposal dated July 12, 2023		

Exhibit A

Poitras East Community Development District

Agreement for Geotechnical Engineering Services with Yovaish Engineering Services, LLC (Luminary Boulevard Extension and
Jim Branch Creek Culvert Crossing)

AGREEMENT BETWEEN THE POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT AND YOVAISH ENGINEERING SERVICES, LLC FOR GEOTECHNICAL ENGINEERING SERVICES
(Luminary Boulevard Extension and Jim Branch Creek Culvert Crossing)

THIS AGREEMENT (“Agreement”) is made and entered into this     day of
	 2023, by and between:

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT, a local unit of special- purpose government established pursuant to Chapter 190, Florida Statutes, located in the City of Orlando, Florida, with a mailing address of 3501 Quadrangle Boulevard, Suite 270, Orlando, Florida, 32817 (“District”); and

Yovaish Engineering Services, LLC, a Florida limited liability company, with a mailing address of 953 Sunshine Lane, Altamonte Springs, Florida, 32714 (the “Contractor”).

RECITALS

Whereas, the District was established for the purpose of planning, financing, constructing, installing, operating, and/or maintaining certain infrastructure improvements and recreational facilities; and

WHEREAS, the District has a need to retain a professional engineer to provide certain geotechnical exploration and engineering services, as described in more detail herein and in Exhibit A, which is attached hereto and incorporated herein by reference (the “Services”); and

Whereas, the Contractor represents that it is licensed, qualified and capable of providing the Services and has agreed to provide such services for the District in accordance with the terms of this Agreement; and

Whereas, the District and Contractor warrant and agree that they have all right, power and authority to enter into and be bound by this agreement.

Now, Therefore, for and in consideration of the mutual covenants herein contained, the acts and deeds to be performed by the parties and the payments by the District to the Contractor of the sums of money herein specified, it is mutually covenanted and agreed as follows:

SECTION 1. RECITALS.  The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this Agreement.

SECTION 2. DESCRIPTION OF WORK AND SERVICES. The duties, obligations, and responsibilities of the Contractor are to provide the Services and the labor and materials described in the proposal dated July 24, 2023, attached hereto as Exhibit A. Contractor shall coordinate the Services with other contractors performing work for the District.  Should any

questions arise as to the coordination required, the Contractor shall consult with the District’s engineer. Additionally:

The Contractor shall report directly to the District’s engineer. Contractor shall use all due care to protect the property of the District, its residents and landowners from damage and shall follow and be responsible for the Services set forth herein. Contractor agrees to repair any damage resulting from Contractor’s activities and work within twenty-four (24) hours.

This Agreement grants to Contractor the right to enter the District lands which are subject to this Agreement, for those purposes described in this Agreement, and Contractor hereby agrees to comply with all applicable laws, rules, ordinances and regulations affecting the provision of the Services.

The District is relying on the Contractor as the expert in this field. Contractor shall be solely responsible for the means, manner and methods by which its duties, obligations and responsibilities are met to the satisfaction of the District and in accordance with this Agreement. Contractor shall use industry best practices and procedures when carrying out the Services. Any additional compensation for additional duties shall be paid only as negotiated between the parties and upon the written authorization of the District.

SECTION 3. PAYMENT FOR SERVICES. Contractor shall perform the Services identified in Section 2 herein in exchange for payment of the total sum of Eight Thousand Three Hundred Forty-two Dollars and Fifty Cents ($8,342.50) (“Payment”). Such Payment shall be due upon completion of the Services and submission of a final invoice as set forth herein. This Payment includes, but is not limited to, all permits, parts, materials and labor necessary to complete the Services as described herein. Contractor agrees to render a final invoice to the District, in writing, which shall be delivered or mailed to the District. The District shall pay the Contractor the Payment within twenty-five (25) days of receipt of such an invoice. The Contractor shall maintain records conforming to usual accounting practices. If the District should desire additional work or services not provided in Exhibit A, the Contractor agrees to negotiate in good faith to undertake such additional work or services. Upon successful negotiations, the parties shall agree in writing to a work order, addendum, addenda, or change order to this Agreement. The Contractor shall be compensated for such agreed additional work or services based upon a payment amount acceptable to the parties and agreed to in writing. No additional services shall be provided by the Contractor unless done at the direction of the District.

SECTION 4.  INSURANCE.  Contractor shall, at its own expense, maintain insurance during the performance of its Services under this Agreement, with limits of liability not less than the following:

Workers Compensation	statutory General Liability

Bodily Injury (including contractual)	$1,000,000/$2,000,000
Property Damage (including contractual)	$1,000,000/$2,000,000

Automobile Liability (if applicable)
Bodily Injury and Property Damage	$1,000,000

Contractor shall provide District with a certificate naming the District, its supervisors, officers, staff, representatives and agents as additional insureds. At no time shall Contractor be without insurance in the above amounts. No policy may be canceled during the term of this Agreement without at least thirty (30) days written notice to the District. An insurance certificate evidencing compliance with this Section shall be sent to the District prior to the commencement of any performance under this Agreement.

Section 5.  Independent Contractor. It is understood and agreed that at all times the relationship of Contractor and its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor to the District is the relationship of an independent contractor and not that of an employee, agent, joint venturer or partner of the District. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between the District and Contractor or any of its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor. The parties acknowledge that Contractor is not an employee for state or federal tax purposes. Contractor shall hire and pay all of Contractor's employees, agents, subcontractors or anyone directly or indirectly employed by Contractor, all of whom shall be employees of Contractor and not employees of District and at all times entirely under Contractor's supervision, direction and control.

In particular, the District will not: i) withhold FICA (Social Security) from Contractor's payments; ii) make state or federal unemployment insurance contributions on Contractor's behalf; iii) withhold state or federal income tax from payment to Contractor; iv) make disability insurance contributions on behalf of Contractor; or v) obtain workers' compensation insurance on behalf of Contractor.

Section 6.	Compliance with Laws, Ordinances and Regulations.	In
performing its obligations under this Agreement, Contractor and each of its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor shall comply with all applicable laws, ordinances, rules, regulations, and orders of any public or governmental authority having appropriate jurisdiction, including all laws, regulations and rules relating to immigration and/or the status of foreign workers. Contractor shall initiate, maintain, and supervise all safety precautions and programs in connection with its obligations herein. Contractor shall ensure that all of Contractor's employees, agents, subcontractors or anyone directly or indirectly employed by Contractor observe Contractor's rules and regulations of safety and conduct. Contractor shall take all reasonable precautions for the safety of and shall provide all reasonable protection to prevent damage, injury or loss to all of its employees, agents and subcontractors performing its obligations herein and other persons who may be affected, and any material, equipment and other property. Contractor shall remedy all damage or loss to any property caused in whole or in part by Contractor, its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor, or by anyone for whose acts Contractor

may be liable. Contractor shall indemnify District for all damage or losses it may incur or be exposed to because of Contractor or any of its employees, agents, subcontractors or anyone directly or indirectly employed by Contractor's failure to comply with the provisions contained herein.

Section 7.	Default and Protection Against Third Party Interference. A
default by either party under this Agreement shall entitle the other to all remedies available at law or in equity, which may include, but not be limited to, the right of actual damages and/or specific performance. The District shall be solely responsible for enforcing its rights under this Agreement against any interfering third party. Nothing contained in this Agreement shall limit or impair the District’s right to protect its rights from interference by a third party to this Agreement.

Section 8.  Enforcement of Agreement. In the event that either party is required to enforce this Agreement by court proceedings or otherwise, then the parties agree that the prevailing party shall be entitled to recover from the other all fees and costs incurred, including reasonable attorneys' fees and costs for trial, alternative dispute resolution, or appellate proceedings.

Section 9.  Amendments. Amendments to and waivers of the provisions contained in this Agreement may be made only by an instrument in writing which is executed by both the District and the Contractor.

Section 10. Authorization. The execution of this Agreement has been duly authorized by the appropriate body or official of the District and the Contractor, both the District and the Contractor have complied with all the requirements of law, and both the District and the Contractor have full power and authority to comply with the terms and provisions of this instrument.

Section 11. Notices. All notices, requests, consents and other communications under this Agreement (“Notices”) shall be in writing and shall be delivered, mailed by First Class Mail, postage prepaid, or overnight delivery service, to the parties, as follows:

If to Contractor:	Yovaish Engineering Services, LLC
953 Sunshine Lane
Altamonte Springs, Florida, 32714 Attn: Douglas J. Yovaish, PE

If to District:	Poitras East Community Development District
3501 Quadrangle Boulevard, Suite 270
Orlando, Florida 32817 Attn: District Manager

With a copy to:	Kutak Rock LLP
107 West College Avenue Tallahassee, Florida 32301

Attn: District Counsel

Except as otherwise provided in this Agreement, any Notice shall be deemed received only upon actual delivery at the address set forth above. Notices delivered after 5:00 p.m. (at the place of delivery) or on a non-business day, shall be deemed received on the next business day. If any time for giving Notice contained in this Agreement would otherwise expire on a non- business day, the Notice period shall be extended to the next succeeding business day. Saturdays, Sundays, and legal holidays recognized by the United States government shall not be regarded as business days. Counsel for the District and counsel for the Contractor may deliver Notice on behalf of the District and the Contractor. Any party or other person to whom Notices are to be sent or copied may notify the other parties and addressees of any change in name or address to which Notices shall be sent by providing the same on five (5) days written notice to the parties and addressees set forth herein.

Section 12. Arm’s Length Transaction. This Agreement has been negotiated fully between the District and the Contractor as an arm’s length transaction. Both parties participated fully in the preparation of this Agreement and received the advice of counsel. In the case of a dispute concerning the interpretation of any provision of this Agreement, both parties are deemed to have drafted, chosen, and selected the language, and the doubtful language will not be interpreted or construed against either the District or the Contractor.

Section 13. Third Party Beneficiaries. This Agreement is solely for the benefit of the District and the Contractor and no right or cause of action shall accrue upon or by reason, to or for the benefit of any third party not a formal party to this Agreement. Nothing in this Agreement expressed or implied is intended or shall be construed to confer upon any person other than the District and the Contractor any right, remedy, or claim under or by reason of this Agreement or any of the provisions or conditions of this Agreement; and all of the provisions, representations, covenants, and conditions contained in this Agreement shall inure to the sole benefit of and shall be binding upon the District and the Contractor and their respective representatives, successors, and assigns.

Section 14. Assignment. Neither the District nor Contractor may assign this Agreement without the prior written approval of the other. Any purported assignment without such approval is void.

Section 15. Applicable Law and Venue. This Agreement and the provisions contained herein shall be construed, interpreted and controlled according to the laws of the State of Florida. Each party consents that the venue for any litigation arising out of or related to this Agreement shall be in Orange County, Florida.

Section 16.	Indemnification.

Obligations under this section shall include the payment of all settlements, judgments, damages, liquidated damages, penalties, forfeitures, back pay awards, court costs, arbitration and/or mediation costs, litigation expenses, reasonable attorneys’ fees,

expert witness fees, and paralegal fees (incurred in court, out of court, on appeal, or in bankruptcy proceedings) as ordered.

To the extent of its negligence, recklessness, or intentional misconduct, for third party claims, Contractor agrees to indemnify, defend, and hold harmless the District and its supervisors, officers, staff, representatives, and agents from any and all liability, claims, actions, suits, or demands by any person, corporation, or other entity for injuries, death, property damage, or of any nature, arising out of, or in connection with the work to be performed by Contractor, including litigation or any appellate proceedings with respect thereto.

Contractor hereby acknowledges, agrees and covenants that nothing in this Agreement shall be deemed as a waiver of the District’s sovereign immunity or the District’s limits of liability as set forth in Section 768.28, Florida Statutes, or other statute, and nothing in this Agreement shall inure to the benefit of any third-party for the purpose of allowing any claim which would otherwise be barred under such limitations of liability or by operation of law. This Section shall survive any termination of this Agreement.

SECTION 17. TERM. This Agreement shall become effective as of the date first above written, and shall terminate upon completion of the Services set forth herein and in any amendment hereto, unless cancelled earlier, pursuant to Section 18 below.

Section 18. Cancellation. The District shall have the right to cancel this Agreement at any time due to Contractor's failure to perform in accordance with the terms of this Agreement or for any reason. Contractor shall have the right to cancel this Agreement upon thirty (30) days written notice mailed to the District at the address written above stating a failure of the District to perform in accordance with the terms of this Agreement. The District’s liability upon cancellation or termination of this Agreement shall be limited to paying for the reasonable value of labor and materials physically incorporated into the Services up to the effective date of cancellation, along with the value of materials specifically fabricated by Contractor for the Services up to the date the notice of cancellation or termination was given, though not incorporated in the Services, but not reasonably usable elsewhere, less payments already made to Contractor, as Contractor’s sole means of recovery for cancellation.

Section 19. Ownership of Documents. All rights in and title to all plans, drawings, specifications, ideas, concepts, designs, sketches, models, programs, software, creation, inventions, reports, or other tangible work product originally developed by Contractor pursuant to this Agreement shall be and remain the sole and exclusive property of the District when developed and shall be considered work for hire.

Section 20. Compliance with Public Records Laws. Contractor understands and agrees that all documents of any kind provided to the District in connection with this Agreement may be public records, and, accordingly, Contractor agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 119.0701, Florida Statutes. Contractor acknowledges that the designated public records

custodian for the District is PFM Group Consulting, LLC (“Public Records Custodian”). Among other requirements and to the extent applicable by law, the Contractor shall 1) keep and maintain public records required by the District to perform the service; 2) upon request by the Public Records Custodian, provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; 3) ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the contract term and following the contract term if the Contractor does not transfer the records to the Public Records Custodian of the District; and 4) upon completion of the contract, transfer to the District, at no cost, all public records in Contractor’s possession or, alternatively, keep, maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by the Contractor, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 723-5900, RECORDREQUEST@PFM.COM, AND 3501 QUADRANGLE BLVD., SUITE 270, ORLANDO, FLORIDA 32817.

Section 21. Severability. The invalidity or unenforceability of any one or more provisions of this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement, or any part of this Agreement not held to be invalid or unenforceable.

SECTION 22. E-VERIFY. The Contractor shall comply with and perform all applicable provisions of Section 448.095, Florida Statutes. Accordingly, to the extent required by Florida Statute, Contractor shall register with and use the United States Department of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees. The District may terminate this Agreement immediately for cause if there is a good faith belief that the Contractor has knowingly violated Section 448.09(1), Florida Statutes. By entering into this Agreement, the Contractor represents that no public employer has terminated a contract with the Contractor under Section 448.095(2)(c), Florida Statutes, within the year immediately preceding the date of this Agreement.

SECTION 23. COMPLIANCE WITH SECTION 20.055, FLORIDA STATUTES.  The Contractor
agrees to comply with Section 20.055(5), Florida Statutes, to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to such section and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes.

Section 24. Scrutinized Companies Statement. Contractor certifies it: (i) is not in violation of Section 287.135, Florida Statutes; (ii) is not on the Scrutinized Companies with Activities in Sudan List; (iii) is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; (iv) does not have business operations in Cuba or Syria; (v) is not on the Scrutinized Companies that Boycott Israel List; and (vi) is not participating in a boycott of Israel. If the Contractor is found to have submitted a false statement with regards to the prior sentence, has been placed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List, has engaged in business operations in Cuba or Syria, and/or has engaged in a boycott of Israel, the District may immediately terminate the Contract.

Section 25. Headings for Convenience Only. The descriptive headings in this Agreement are for convenience only and shall not control nor affect the meaning or construction of any of the provisions of this Agreement.

SECTION 26. ENTIRE AGREEMENT. This instrument shall constitute the final and complete expression of the agreement between the parties relating to the subject matter of this Agreement. Should there be any conflict between this Agreement and Exhibit A, the terms and conditions of this Agreement shall prevail.

Section 27. Waiver of Consequential Damages. Neither party shall be liable to the other in contract, tort (including negligence and breach of statutory duty) or otherwise for loss of profit (whether direct or indirect) or for any indirect, consequential, punitive or special loss or damage, including without limitation loss of profits, revenue, business, or anticipated savings (even when advised of their possibility).

[signatures follow on the next page]

In witness whereof, the parties hereto have signed this Agreement on the day and year
first written above.							

Witness:	
Poitras	
East	
Community	
Development	
District	
		
Signature of Witness	Chair, Board of Supervisors		
							
Print Name							

Witness	
Yovaish Engineering Services, LLC, a Florida	
limited liability company	
	By:		
Signature of Witness		
	Print Name:		
Print Name		Title:	 		

Exhibit A: Proposal dated July 24, 2023		

Exhibit A

Poitras East Community Development District

Operation and Maintenance Expenditures Paid in August 2023 in an amount totaling $22,396.62

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE ● 3501 QUADRANGLE BLVD STE 270 ● ORLANDO, FL 32817 PHONE: (407) 723-5900 ● FAX: (407) 723-5901

Operation and Maintenance Expenditures For Board Approval

Attached please find the check register listing Operations and Maintenance expenditures paid from August 1, 2023 through August 31, 2023. This does not include expenditures previously approved by the Board.

The total items being presented:    $22,396.62

Approval of Expenditures:

	 Chairman

	 Vice Chairman

	 Assistant Secretary

Poitras East CDD
AP Check Register (Current by Bank)
Check Dates: 8/1/2023 to 8/31/2023

heck No.	ate	tatus*	Vendor ID	Payee Na e	A ount

BANK ID: FCB - FLORIDA COMM%NIT' BANK

001-101-0000-00-01

1 3 
1 33
1 38
1 3 
1 0
1 1
1 2
1 3
1 
1 
1 
1 3
1 8
1 
1 0
1 1	08/02/23
08/02/23
08/02/23
08/02/23
08/03/23
08/03/23
08/03/23
08/18/23
08/18/23
08/18/23
08/18/23
08/2 /23
08/28/23
08/28/23
08/28/23
08/30/23	 

 

 

 

 

 	BR-./0 P1 2C R57879 &811
:;<A:
-R5&7/ 825-BA BR-./0
D-/ C
-R5&7/ P1 2C
B7R A/
:;<A:
-R5&7/ R57879 P1 2C	Bro%nies &e'tic an( P)u*bing P1 2rou' Consu)ting Richar( 5e6ey
&unshine 811
:utak Rock
-r)an(o &entine) 82)oba)<ech
Bro%nies &e'tic an( P)u*bing Dona)( . c0ntosh Associates
-r)an(o &entine)
P1 2rou' Consu)ting Ber*an Construction
:utak Rock
-r)an(o &entine) Richar( 5e6ey
P1  2rou' Consu)ting	

BANK FCB REGISTER TOTAL:

GRAND TOTAL :	+1 0,00
+142 0,00
+200,00
+ ,3 
+341 0, 
+223,00
+13 ,00
+1 0,00
+ 31,02
+24081,00
+3422 ,3 
+14000,00
+24 33, 
+24081,00
+200,00
+34231,33

$20,731.17

$20,731.17	

* Check Status Types: "P" - Printed ; "M" - Manual ; "V" - Void ( Void Date ); "A" - Application; "E" - EFT
** Denotes broken check seq ence.

Poitras East Community Development District

Pa$men"	#"ho i%a"ion #198							
7/14/2023										
I"em			P#5''			I-4.*%'	G'-'0#+	
No.							N3,$'0		F3-&	
1	ouc									
	A%%2: 2989510986 ; !'04*%' 06/01/2023 -	7/03/2023		$	,640.78	
2	PFM G o#p Con!#l"ing							
	!'0*'1	3	 3#02'0+5 D*1%+.130' F.0	3. 3	5984	$	,250.00	
3	S#n!hine 11							
	A--3#+ A11'11,'-2 B*++*-(: 06/01/2023 -	9/30/2023	P!-IN"1025161	$	5.59	
	A--3#+ A11'11,'-2 B*++*-(:	10/01/2023 -	5/31/2024	P!-IN"1025161	$	31.17	
				TOTAL	
$  2,937.54	

C)#*0/'01.-

P+'/-!. E!./ C+))0*'/2 D$1$(+,)$*/ D'./-'"/ "/+ PFM G-+0, C+*.0(/'*&
3501 Q0!#-!*&($ B+0($1!-#, /$. 70
 -(!*#+ F   17	O+*+:%34= 9,*5)( &= O%6,)1 .

L!*$A@,%) "+) II (407) 723-5925

By Amanda Lane at 8:04 am, Jul 27, 2023

Dan el J. Young

#0;6*
O : C="!,

>=? @iAB-'

6*0 C V DE0FG./m 
C8., C =D%7,)2 J. $0<6* O%:): .07.23
07: :5 - '00'

Poitras East Community Development District

Pa,"e#( A)(h$&i-a(i$# #199
7/21/2023	
I(e"
N$.	Pa&ee	In%oice N$mbe!	ene!al
$nd	
1	B&$+#ie' Se%(ic a#d P!)"bi#g
J$l& Mon#hl& Main#enance				
		i114947	$	150 00	
2	S)%e&*i'$& Fee' - 07/18/2023 Mee( #g
Richa!d Le%e&				
			$	200 00	
		
TOTAL	
$	
350.00	

hai! e!"on

P+'/-!. E!./ C+))0*'/2 D$1$(+,)$*/ D'./-'"/ "/+ PFM G-+0, C+*.0(/'*&
3501 Q0!#-!*&($ B+0($1!-#, /$. 70
O-(!*#+, FL 817
L!*$A@,%)."+) II (407) 723-5925

By Amanda Lane at 8:04 am, Jul 27, 2023

Poitras East Community Development District

Pa'!e"%
7/28/2023	&%h#$i(a%i#" #200			
I%e! N#.	P!5%%	 -4.(#% N3,"%0	G%-%0!* F3-$	
1	K&%ak R#ck
G%-%0!* C.3-1%+ T'0.3&' 06/30/2023	
697	
$	 160 64	
	O$ a"d# Se"%i"e 
L%&!* A$4%02)1(-& .- 07/10/2023 (A$: 7458986)	
OSC76312753	
$	7.00	
	VG #ba Tech			
J3+5 %"1(2% M!(-2%-!-#%	7	$	 00	

TOTAL	$  3,522.64

C'!(0/%01.-

P.)20#1 E#12 C.,,3-)25 D&4&+./,&-2 D)120*$2
$/. PFM G0.3/ C.-13+2)-(
501 3#%0#-(+& B.3+&4#0%, !2&. 70
O0+#-%., FL 817	 /90<*66@ ;097.- ,@ *71.5 !

L#-&A@/',.$., II (407) 723-5925

D#-)&+ J. ".3-(

(0>89
%#' C='&.

9	0	m

By Amanda Lane at 1:40 pm, Aug 02, 2023

A B CD 4 E.F GHIJK3 C9., C$= *82.6 ". ):?89
 +=.:	. 8 02
8 : 6: 8-0 4'00'

Poitras East Community Development District

Pa*"e#( )(h$&i+a(i$# #201

8/4/2023		
I(e"	P"6&&	
N$.		
1	e&"a#	$#'(&)c( $#	
	A3'312 A%,)-)120"2.0 & 00)'"2).- S/&$)"*)12	
2	D$#a!d W McI#($'h ''$cia(e'	
	E-')-&&0)-' S&04)$&1 (0.3'( 07/14/2023	
3	PFM G&$)% $#')!(i#g	
	J3-& "-% J3+6 B)+*"#*& E5/&-1&1	
	J3-& R&),#301"#+&1	

 	
I-4.)$& N3,#&0	G&-&0"* F3-%	

8376	
$	 000 00	

96	
$	71 02	

6195	
$	78 80	
OE-E!P-07-2023-33	$	 89	
TOTAL	$ 1,883.71	

C(")0/&01.-

P)%-+a, Ea,- C)''.(%-0 D"/"&)*'"(- D%,-+% -
 /) PFM G+).* C)(,.&-%($
  1 .a!+a($&" ).&"/a+!  -"  7	D-,-7(02; -,4+* )< D(5-+0 
O+&a(!) FL 817	&6:5,

,	0	6

@A.c/ 8 e BCDEF9 3

I

Dan el J Young -=>?

l

La("  *#'  )'   7 7	#! C %$ 

I	0

C6. C"=D(5-+1 ' & :5, D(9+: .08.09

By Amanda Lane at 10:23 am, Aug 11, 2023

  0 

Poitras East Community Development District

Pa+"e#( )(h$& ,a( $# #202
8/11/2023	
I(e"
N$.	&(:,,		 293/*, #81),5	G,2,5(0 F82+	
1	B&$*# e' Se%( c a#d P!)"b #g
A8-867 "327.0: "(/27,2(2*,					
			/115927	$	150.00	
2	O&!a#d$ Se#( #e!
!,-(0 A+9,57/6/2- 32 07/24/2023 (A+: 7465239-1-0, -2-0)			
		$'C756446	$  2,081.00	
3	ouc
A**7: 2989510986 ; ',59/*, 07/03/2023 -				
		8/03/2023		$  1,665.45	
	PFM G&$)% C$#')!( #g
%" F,,: 80: 2023		
%"-07-2023-44	
$ 2,916 67	
			
TOTAL	
$	
,813.12	

(2(-,5 I A66/67(27 %"	C.(/54,5632

P-'1/!0 E!01 C-++3,'15 D$4$*-.+$,1 D(02/("1 "/- PFM G/-3. C-,03*1),&
3501 Q3!#/!,&*$ B-3*$4!/#, 1$. 70
 /*!,#- FL  7	D,) 9-8;6)3&%;O$0+'. 

L!,$A@.%+ "-+ II (407) 723-5925

By Amanda Lane at 4:24 pm, Aug 17, 2023

"4:0* DN<C=! .
aniel . Young O<Tavis,ckDevel !"#$tom.
C5., CN=O$1+(/ . #4:2)
D$7(: 2023 08.16
7: 7 :59-04 ' '

Poitras East Community Development District

Pa+"e#( A)(h$&i,a(i$# #203

I(e"
N$.	!%9))	 182,') N70&)4	G)1)4%. F71(	
1	K)(a R$c 
G)1)4%. C2715). $+427*+ 7/31/2023	
3266080	
$ 2,977.66	
2	O&!a#d$ Se#(i#e!
L)*%/ A(8)46,5,1* 21 07/31/2023 (A(: 7465244-1-0)	
 #C756872	
$ 2,079.00	
	L)*%/ A(8)46,5,1* 21 07/31/2023 (A(: 7465244-2-0)	 #C756872	$	2.00	
	S)%e&*i'$& Fee' - 08/15/2023 Mee(i#g
",'+%4( L)8)9		
$	200 00	
		
TOTAL	
$	,258.66	

8/18/2023

I

C+%-43)4521

P-)1/#0 E#01 C-++2,)14 D&3&*-.+&,1 D)01/)$1
$/- PFM G/-2. C-,02*1),(
501 2#%/#,(*& B-2*&3#/%, !1&. 70
O/*#,%-, FL 817
L#,&A@.'+.$-+ II (407) 723-5925

Received on Thursday, August 24, 2023 - ALane

$301=( l@ <409., *@ )91-7 ! ':>90
" :C=&%.

C#= )92.8 !. ';?90
)=/� 3 . 8.22 7:03:28-04'00'

Poitras East Community Development District

Pa%men# A$#ho!i&a#ion #204
8/25/2023
I#em	Pa+ee
No.

 #*$ice N)"be&

Ge#e&a F)#d

1	PFM G!o$  on"$l#ing		
	Mai!ed A''e''"e#( N$(ice'	126571	$	355 06	
	A)g)'( DM Fee	DM-08-2023-44	$ 2 916 67	

TOTAL	$3,271.73

a#age& I A''i'(a#( DM	Chai&%e&'$#

P,'0.!/ E!/0 C,**1+(03 D$2$),-*$+0 D'/0.'"0 "/, PFM G.,1- C,+/1)0'+&
3501 Q1!#.!+&)$ B,1)$2!.#, 0$. 70
 .)!+#,    17
 !+$ -%* ",* // 07 7 3 5 5

"193:*66> 9297.- +> "*72.6 # 
)8<79
&% ! (' 

Daniel J. You ng

9	0men!1Co ,

By Amanda Lane at 9:37 am, Aug 29, 2023

 ?@ 3AB , C 4DE
!% "*75/6 $. )8=70
"*;.: 3.08.27
9 : 5: 4 - 4'00'

Poitras East Community Development District

Requisition Nos. 2020-261 – 2020-267 Paid in August 2023 in an amount totaling $42,102.35

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE ● 3501 QUADRANGLE BLVD STE 270 ● ORLANDO, FL 32817 PHONE: (407) 723-5900 ● FAX: (407) 723-5901

Requisition Recap For Board Approval

Attached please find the listing of requisitions approved to be paid from bond funds from August 1, 2023 through August 31, 2023. This does not include requisitions previously approved by the Board.

REQUISITION NO	.	PAYEE	AMOUNT	
S2020-261	Kutak Rock	$2,345.00	
S2020-262	Donald W McIntosh Associates	$3,387.61	
S2020-263	HTFL	$16,800.00	
S2020-264	Boggy Creek Improvement District	$47.65	
S2020-265	Kutak Rock	$458.00	
S2020-266	Cepra Landscape	$5,246.09	
S2020-267	United Land Services	$13,818.00	
		$42,102.35	

LK5SO)Q /)QS ,KD9S] -/\0>KLAES -9QSP5,S P/NW5Q5S5KF 2KO L)]BES
2020 EKS/ ),NX5Q5S5KE )J ,KGQSOW,S5KF ),,K[ES

-)V1"	;¨Ž± 2 , 2023	P/NY5Q6S5KE GK"	261	
L*`//#	=¨¢l�P—oŒ	)@KWET-W0%	$2,345.00	
).-P/QQ"	LK +–° 30057	2WE-&	)oš¨‡¡‡¢‡–”/,–”¡¢žªo¢‡–”	
	K’l†l, F/ 6 103-1157			
7S0@$	8”«–‡oq 32526! €� Lž–²ro¢ 15623-2 (Mž–·qo£ ,–”¡¢ž¨o¢‡–”	S†ž–¨„† 06/30/2023	

S†q ¨”pq�¡‡…”qp †q�qn± oqž¢‡{q¡ ¢†l¢ –nŽ‡…l¢‡–”¡ ‡” ¢†q ¡¢l¢qp m–¨”¢ ¡q¢ �ž¤† ln–¬q †l¬q nqq” ‡”o¨žžqp n±
¢†q .‡¡¢ž‡o¢, ¢†l¢ qlo† p‡¡n¨�¡q“q”¢ ¡q¢ �ž¤† ln–«q ‡¡ l ˜�–˜q� o†l�…q l…l‡”¡¢ ¢†q 2020 )o›¨‡¡‡¢‡–” l”p ,–”¡¢ ¨o¢‡–•
)oo–¨”¢, �qy�q”oqp ln–¬q, ¢†l¢ qlo† p‡¡n¨�¡q’q”¢ ¡q¢ ��¢† ln–«q ®l¡ ‡”o¨žžqp ‡• o–””qo¢‡–” ®‡¢† ¢†q loœ¨‡¡‡¢‡–” l”p ¢†q o–”¡¢ ¨o¢‡–” –s ¢†q 2020 L�–Šqo¢ (†qžq‡” l‚q� ¢†q "Lž–Šqo¢") l”p qlo† �q™žq¡q”¢¡ l ,–¡¢ –s ¢†q L�–Šqo¢, l”p †l¡
”–¢ ™�q¬‡–¨¡Ž± nqq” ˜l‡p.

S†q ¨”pq�¡‡…•qp †q�qn± w©ž¥†q� oqž¢‡|q¡ ¢†l¢ ¢†qžq †l¡ ”–¢ nqq” v‰Žqp ®‡¢† –� ¡q ­qp ¨˜–” ¢†q -‡¡¢ž‡o¢ ”–¢‡oq
–s l”± Ž‡q”, �‡…†¢ ¢– Ž‡q”, –� l¦¢lo†’q”¢ ¨˜–”, –� oŽl‡’ lzqo¢‡”… ¢†q �‡…†¢ ¢– �qoq‡¬q ˜l±’q”¢ –t, l”± –s ¢†q ’–”‡q¡
˜l±ln�q ¢– ¢†q Ll±qq ¡q¢ �ž¤† ln–¬q, ®†‡o† †l¡ ”–¢ nqq” �qŽql¡qp –� ®‡Ž� ”–¢ nq �qŽql¡qp ¡‡’¨Ž¢l”q–¨¡Ž± ®‡¢† ¢†q
˜l±’q”¢ †q�q–x

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P i%#a$ Ea$& S2020 Re" 264: gg) C#eek Im!# (emen% Di$%#ic%	A'g'$% 18, 2023	Page 1 f 1

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Po ras Eas! S2020 Req 265: K" ak Rock	A"g#s 18, 2023	Page 1 of 1

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Poi!ra Ea " S2020 Req 266: Cepra Land cape	A$g$ # 25, 2023	Page 1 of1

By Amanda Lane at 9:37 am, Aug 29, 2023

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oi ras  as! S2020 Req 267: Uni ed Land Ser$ ces	A"g#s 25, 2023	Page 1 of 1

By Amanda Lane at 9:37 am, Aug 29, 2023

Poitras East Community Development District

Work Authorizations/Proposed Services
(if applicable)

Project Name: Description: Consultant:

POITRAS EAST COMMUNITY DEVELOPMENT DISTRICT

Recommendationfor Work Authorization I Proposed Services
ILuminary Blvd. Extension & Jim Branch Creek Crossing	
IDesign and Permitting

!McIntosh & Associates	

Is the work pursuant to an agreement?

YES	NO
I X	I

Name:

Is the project included in the District Capital Improvement Plan?

Are the services required contemplated in the Capital Improvement Plan?

Is this a continuation of previously authorized work?

Proposal attached:

YES	NO
 X   I
YES	NO
 X   I
YES	NO
 X  I	
YES	NO
X  I

Form of Agreement Utilized: Amount of Services: Recommendation:

IProposal	

1 s19s,sso	
Approve	Deny

Ix

ity Development District Construction Committee

c:	Jennifer Walden
Tucker Mackie Jeffrey Newton Lynne Mullins

DONALD W. MCINTOSH ASSOCIATES, INC.

March 22, 2023
Revised July 12, 2023
Revised August 28, 2023

Poitras East Community Development District
3501 Quadrangle Boulevard
Suite 270
Orlando, FL 32817

Subject:	Luminary Boulevard Extension & Jim Branch Creek Crossing DWMA Job No. 23541 (001-016)

CIVIL ENGINEERS

LAN□ PLANNERS

SURVEYORS

2200 Park Ave. North

Winter Park, FL

32789-2355

Fax407-644-8318

407-6444068

http://www.dwma.com

Donald W. McIntosh Associates, Inc. (DWMA) is pleased to submit for your consideration this Work Authorization to provide professional surveying and engineering services to the Poitras East Community Development District ("CLIENT") for the Luminary .Boulevard Extension & Jim Branch Creek Crossing ("Project"). The scope of this proposal includes Services related to CLIENT's ±1,300-foot extension of Luminary Boulevard westbound from the existing roundabout located at Centerline Drive, crossing over Jim Branch Creek, terminating just west of the creek (see attached Exhibit-A). DWMA will provide these services pursuant to our current contract with Poitras East Community Development District dated August 21, 2018, and subsequent amendments ("Engineering Agreement") and the attached Basis of Proposal as follows:

Scope of Work

PART I - PROFESSIONAL SURVEYING & MAPPING

BOUNDARY AND TOPOGRAPHIC SURVEY FOR PRELIMINARY PLAT -
Preparation of the required site boundary and topographic survey for preliminary plat submittal and final engineering design (NAVD88 Datum) in accordance with applicable State of Florida Standards of Practice as set forth by the Board of Professional Surveyors and Mappers, Chapter 5J-l 7.05, Florida Administrative Code, per Section 472.027, Florida Statutes. Utility and site improvement locations will be limited to visible surface features only.

TREE SURVEY - Provide tree survey for the Project (trees larger than 10 inches DBH) in accordance with local City of Orlando tree preservation ordinances.

STAKE BORINGS - Stake out and obtain existing ground elevation for ±10 borings (location of borings furnished by CLIENT's geotechnical consultant).

STAKE CENTERLINE CONTROL POINTS - Field stake (one time) the proposed right-of-way centerline control points. (i.e., PCs, PTs, etc.)

BOUNDARY AND TOPOGRAPHIC SURVEY FOR FINAL PLAT- Preparation
of an updated site boundary and topographic survey (NAVD88 Datum) of lands to be platted for purposes of submittal with the final plat as required by Chapter 177, Florida Statutes, prepared in accordance with applicable State of Florida Standards of

F:\Contract\Proposals\cp14824b.doc

Poitras East Community Development District
Luminary Boulevard Extension & Jim Branch Creek Crossing DWMA Job No. 23541 (001-016)
March 22, 2023, Revised July 12, 2023, Revised August 28, 2023
Page 2 o/7

Practice as set forth by the Board of Professional Surveyors and Mappers, Chapter 5J-17.05, Florida Administrative Code, per Section 472.027, Florida Statutes. As required by the City of Orlando, the survey will be prepared to include the information within the title certificate provided to DWMA by CLIENT for the final plat submittal. The topographic information shown on this survey will not be updated to reflect site grading or improvements that may have occurred since preparation of the survey to accompany the Preliminary Plat submittal.

FINAL PLAT PREPARATION - Preparation and submittal to City of Orlando of one (1) record plat for the entire roadway only for recording complete with installation of PRM's and PCPs (one time only) as required by state and local regulation(s); includes submittal of supporting documents prepared by others.

	FINAL PLAT PROCESSING - Process one (1) final plat through City of Orlando; includes the review of plat review comment letters from the jurisdictional agency and the preparation of letters in response to the reviews, coordinating the changes and requests for information with the CLIENT and CLIENT's attorney, the preparation and resubmittal of the revised plats and documents and attendance at meetings if requested by CLIENT.

LEGAL DESCRIPTIONS AND SKETCHES - Preparation of up to two (2) miscellaneous legal descriptions.

PART II- MASTER ENGINEERING

	SPMP I PRELIMINARY PLAT PREPARATION - Preparation and submittal to the City of Orlando of one (1) Specific Parcel Master Plan / Preliminary Plat for the overall Project and providing for development in one construction phase.

	SPMP / PRELIMINARY PLAT PROCESSING - Process SPMP I Preliminary Plat through the City of Orlando, including preparation for and attendance at meetings associated with the SPMP / Preliminary Plat process.

PART III- CIVIL ENGINEERING

CONSTRUCTION DRAWINGS - Design, preparation and submittal of construction drawings and technical specifications for the Project site for:

Luminary Boulevard roadway extension (paving, grading, geometry, striping, and signage)
Jim Branch Creek crossing utilizing box culverts, with provisions for wildlife corridor crossing based on recommendations from CLIENT's environmental consultant (structural design shall be provided by LJA Engineering, Inc as a subconsultant to DWMA as outlined in Exhibit A)
Stormwater management facilities
Secondary drainage facilities

Poitras East Community Development District
Luminary Boulevard Extension & Jim Branch Creek Crossing DWMA Job No. 23541 (001-016)
March 22, 2023, Revised July 12, 2023, Revised August 28, 2023
Page 3 of7

Wastewater force main extension
Reclaimed water distribution extension
Potable water distribution extension
Sleeves for irrigation and low voltage electric (shown for reference only - size and location provided by CLIENT's irrigation and low voltage consultants)
OUC conduits for primary electric and street lighting (shown for reference only- size and location provided by OUC)

	SFWMD ERP APPLICATION - Preparation and submittal of South Florida Water Management District (SFWMD) permit application for an Individual Environmental Resource Permit (ERP).

FDEP PERMIT APPLICATIONS - Preparation and submittal of Florida Department of Environmental Protection (FDEP) permit applications for potable water distribution and wastewater transmission facilities serving the Project.

	PLAN AND PERMIT PROCESSING - Processing of final engineering plans and associated permit applications for the Project through SFWMD, FDEP, and the City of Orlando, including responses to requests for additional information.

ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COSTS - Preparation
of an estimate of probable construction costs for Project infrastructure construction for final engineering plan approval based on the pricing information contained in the contractor's sitework bid as provided to DWMA by CLIENT.

FINAL ENGINEERING MEETINGS AND COORDINATION - Coordination with
the City of Orlando staff; regulatory agencies; CLIENT' s consultants; and CLIENT during the design phase of the Project and representation at meetings associated with final design and permitting of the Project.

PART IV - CONSTRUCTION PHASE SERVICES

Construction phase services are not included in this proposal but may be provided under separate contract. CLIENT shall understand that construction certifications are required by most regulatory agencies.

Poitras East Community Development District
Luminary Boulevard Extension & Jim Branch Creek Crossing DWMA Job No. 23541 (001-016)
March 22, 2023, Revised July 12, 2023, Revised August 28, 2023
Page 4 o/7

FEE SCHEDULE

Contract Item	Billing Item	
Description	
Fee	
		Part I - Professional Surveying & Maooing		
A.	001	Boundary and Topo,graphic Survey for Preliminary Plat	$12 200.00	
B.	002	Tree Survey	5,425.00	
C.	003	Stake Borings	2,130.00	
D.	004	Stake Centerline Control Points	1,630.00	
E.	005	Boundary and Topographic Survey for Final Plat	3,460.00	
F.	006	Final Plat Preparation	9,495.00	
G.	007	Final Plat Processing	3 000.00	
H.	008	Legal Descriptions and Sketches	2,000.00	
		Subtotal	$39,340.00	
		Part II - Master Engineering		
A.	009	SPMP!Preliminary Plat Preparation	$5,940.00	
B.	010	SPMP!Preliminary Plat Processing	3 760.00	
		Subtotal	$9,700.00	
		Part III - Civil Engineering		
A.	011	Construction Drawings	$114 550.00	
B.	012	SFWMD ERP APolication	8.260.00	
C.	013	FDEP Permit Aoolications	2310.00	
D.	014	Plan and Permit Processing	9,200.00	
E.	015	Engineer's Opinion of Probable Construction Costs	2,890.00	
F.	016	Final Engineering Meetings and Coordination	9,600.00	
		Subtotal	$146,810.00	
		Part N - Construction Phase Services	TBD	
		Total	$195,850.00	

Fees

Poitras East Community Development District will compensate Donald W. McIntosh Associates, Inc., pursuant to the hourly rate schedule contained in the Engineering Agreement. The District will reimburse Donald W. McIntosh Associates, Inc., all direct costs, which include items such as printing, drawings, travel, deliveries, et cetera, pursuant to the Agreement.

This proposal, together with the Engineering Agreement, represents the entire understanding between the Poitras East Community Development District and Donald W. McIntosh Associates, Inc. with regard to the referenced work authorization. If you wish to accept this work authorization, please sign both copies where indicated, and return one complete copy to our office. Upon receipt, we will promptly schedule our services.

Poitras East Community Development District
Luminary Boulevard Extension & Jim Branch Creek Crossing DWMA Job No. 23541 (001-016)
March 22, 2023, Revised July 12, 2023, Revised August 28, 2023
Page 5 of7

Thank you for considering Donald W. McIntosh Associates, Inc. We look forward to helping you create a quality project.

Sincerely,

DON LD W. MCINTOSH ASSOCIATES, INC.

John		. Townsend, PE Sr.	ic President

Attachments:	Exhibit A:
LJA Engineering Proposal

APPROVED AND ACCEPTED

By: 	_
Authorized Representative of
Poitras East Community Development District Date: 	 _
PURSUANT TO FLORIDA STATUTE 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF DONALD W. MCINTOSH ASSOCIATES, INC. MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.

Poitras East Community Development District

BASIS OF PROPOSAL AND CLIENT RESPONSIBILITIES DWMA Job No. 23541 (001-016)
March 22, 2023, Revised July 12, 2023, Revised August 28, 2023
Page 6 of7

BASIS OF PROPOSAL AND CLIENT RESPONSIBILITIES

Our Agreement is also based on the following conditions and limitations:

BASIS OF PROPOSAL
CLIENT has performed the necessary due diligence research to confirm that the site is suitable for the intended purpose.
The CLIENT is advised that concurrency management and comprehensive plan consistency will impact the land development process. Regulations regarding concurrency and consistency vary according to governmental jurisdiction. The status of concurrency, consistency and, if applicable, vested rights must be addressed for all projects within the State of Florida. DWMA presumes the CLIENT is aware of the issues and resultant impacts described. DWMA disclaims responsibility for delays that may be encountered due to failure on the part of the CLIENT to address concurrency and consistency issues prior to initiation of Services proposed herein. DWMA is not responsible for changes to the approved plans that may alter the concurrency vesting status or for noncompliance on the part of the property owner with regard to the performance terms and conditions established in the vesting certificate.
DWMA will not be responsible for any circumstances, acts, errors, omissions or events, of any type, beyond its control including, without limitation, construction costs, the acts or failures to act of any governmental or judicial agency, or the existence of hazardous waste of any type associated with the Project. No Services associated with hazardous waste of any type are included in any way in this Agreement.
Without limitation, architectural, traffic engineering (e.g., studies, signalization), structural engineering (e.g., retaining walls, bridges, docks), mechanical engineering (e.g., fire pumps), fire protection engineering (e.g., dedicated fire lines beyond the point of service), electrical engineering, geotechnical engineering and testing, environmental assessment, landscape and irrigation design, non-civil utility engineering (e.g., power, gas, telephone, cable television, site lighting) and any other professional or consultant services required by CLIENT and not undertaken by DWMA, shall be retained separately by the CLIENT. No Services are included in this Agreement other than those specifically listed herein.
DWMA may be mandated by regulatory authorities to incorporate findings, requirements and details of design in their construction plans that are prepared by professional geotechnical engineers and not by DWMA. In doing so, DWMA assumes no responsibility or liability for the design, construction or operation of geotechnical engineering components which may include, but not be limited to, underdrains, ground stabilizers, backfills, embankments, etc. CLIENT must also recognize that some of these systems (i.e., underdrains, etc.) usually require extensive field supervision during construction and certification after construction. These systems are subject to damage by other activities during or after infrastructure

construction such as other utility installations (power, telephone, cable, gas, etc.). DWMA assumes no liability for damages to any design element caused by the improper design, construction, operation or maintenance of improvements designed by others.
DWMA, in and through its review and/or use of design and calculations prepared by others, is not responsible for or liable for error or omissions in the design and permitting services provided by others. CLIENT's consultants will provide DWMA with permission to utilize and rely upon their work product as the basis ofDWMA's design. Certain elements designed by others may be shown in DWMA construction plans for context only.
DWMA's performance and work product quality is dependent upon the timely provision of services from CLIENT-selected and contracted third-party consultants, including but not limited to geotechnical engineer, environmental consultant, transportation engineer, landscape/hardscape/irrigation designer and/or legal consultant whose services, while coordinated to the extent possible, are beyond the scope of responsibility of DWMA.
If locating underground utilities is expressly included in the Services, DWMA will locate such underground utilities as may be marked by a utility locating service retained by CLIENT. DWMA shall not be liable for showing any utility lines not marked by the locating company. DWMA cannot and does not guarantee or warranty that unidentified utilities will not be encountered.
Any opinion of construction cost prepared by DWMA represents its judgment as a design professional and is supplied for the general guidance of the CLIENT only since DWMA has no control over the cost of labor and material or over competitive bidding or market conditions. DWMA does not warrant or guarantee the accuracy of such opinions.
No permit applications or negotiations with regulatory agencies or permitting authorities are included other than those specifically listed herein.
If construction services or observation of construction are included herein, the Services included by DWMA will be to conduct periodic visits and observations to determine that the Work generally conforms or will conform to the applicable contract documents in relation to DWMA's engineering Services. DWMA's Service shall not include determining, supervising, implementing, or undertaking the responsibilities of the contractor, subcontractors or others, regarding means, methods, techniques, sequences and procedures of construction, nor for job conditions, safety precautions or programs. Construction phase services for systems designed and permitted by others are not included.
Construction phase retesting resulting from failures or no­ shows, and therefore requiring additional site visits, shall be additional services and is not included in the scope of this agreement. Such services will be invoiced separately on an hourly basis for back-charge to the contractor by CLIENT.

Poitras East Community Development District

BASIS OF PROPOSAL AND CLIENT RESPONSIBILITIES DWMA Job No. 23541 (001-016)
March 22, 2023, Revised July 12, 2023, Revised August 28, 2023
Page 7 of7

CLIENT's contractor and/or surveyor will provide certified as-built surveys prepared by a Florida-licensed surveyor for DWMA's use and reliance in preparing project certifications and/or record drawings. Any as-built surveys required to be performed by DWMA due to failure of contractor's surveyor to provide accurate and complete survey data will be invoiced separately on an hourly basis for back-charge to the contractor by CLIENT.
Federal Emergency Management Agency (FEMA) Map revisions or amendments which may be required by regulatory agencies or lenders are not included unless specifically listed in Basic Services.
Provision of customized digital data files to CLIENT, CLIENT's consultants and/or CLIENT's contractor is not included. DWMA work product will be prepared digitally in AutoCAD Civil3D® 2018 or later.
CLIENT RESPONSIBILITIES
The CLIENT, or his representative, shall be available to meet with DWMA and provide decisions in a timely manner throughout the course of the Project.
The CLIENT will provide DWMA with plans and other pertinent information which may be necessary to properly survey or engineer the Project.
Prior to initiation of preliminary or final design, an approved site plan and final dimensioned building footprint(s) will be provided to DWMA by CLIENT, which will be complete with final geometry, and will be relied upon by DWMA.
The CLIENT will engage a professional geotechnical engineer to provide necessary hydrogeologic design support, relevant construction specifications for earthwork items and required construction inspection and certification. CLIENT's geotechnical engineer shall be responsible for final certification of all flexible and rigid pavement. DWMA has the CLIENT's authority to rely on this professional information as a basis for its design Services and certifications.
The CLIENT will engage a professional environmental consultant to provide jurisdictional determinations and necessary design and permitting support for wetland and special species issues.
The CLIENT will engage a professional environmental firm or firms who specialize in all matters relating to "hazardous" or "special" materials wastes, deposits, soils, contamination, etc., as may be required to support permitting or construction of the Project.
The CLIENT will engage a professional landscape architect to provide landscape and irrigation design related to the development of the property as intended by CLIENT.
The CLIENT will engage a professional architect to perform all architectural services including, without

limitation, incorporation of the work product of DWMA, and compliance with local, state or federal laws, regulations, codes and Americans with Disabilities Act ("ADA") requirements.
The CLIENT will engage a professional transportation consultant to provide analysis related to development of the property as intended by CLIENT, including but not limited to traffic studies, determination of tum lane requirements, traffic signal design, Maintenance of Traffic (MOT) plans and roundabout geometry, striping and signage design.
The CLIENT will engage a professional legal counselor to provide legal services related to development of the property as intended by CLIENT.
The CLIENT will engage a professional state licensed hydrogeologist for completion of hydrologic data required in support of a Consumptive Use/Water Use Permit.
The CLIENT will engage a professional archaeologist to provide archaeological analysis related to development of the property as intended by CLIENT.
The CLIENT agrees that DWMA shall have no responsibility for the accuracy of information provided by, or for any portion of the Project designed by the CLIENT or CLIENT'S other consultants, or for compliance with local, state or federal ADA requirements. DWMA shall not be required to check or verify the CLIENT's or other consultants' work product, information, or construction documents and shall be entitled to rely on the accuracy and completeness thereof, as well as the compliance of such documents with applicable laws, codes, statutes, ordinances, and regulations, including, without Iimitation, ADA requirements. The CLIENT also agrees to require all other consultants engaged by the CLIENT to coordinate their design or construction documents or reports with the work product of DWMA, to promptly report any conflicts or inconsistencies to DWMA and to cooperate fully in the resolution of those conflicts or inconsistencies. The CLIENT further agrees, to the fullest extent permitted by law, to indemnify and hold harmless DWMA from any claims, damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or relating to false, inaccurate, or non­ compliant information provided by CLIENT or its other consultants, or the services performed by other consultants engaged by the CLIENT.
The CLIENT or CLIENT's contractor shall obtain the required National Pollutant Discharge Elimination System (NPDES) permit for the Project.
The CLIENT will provide DWMA with all applicable operation and maintenance budgets and budget reserve estimates for all gated communities prior to submittal of the final plat to satisfy local jurisdiction requirements.

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DONALD W. MCINTOSH

ASSOCIA1'ES, INC-

(EXHIBIT - 'A:] 

IA

LJA ENGINEERING

7500 Rialto Boulevard, Building 11, Suite 100, Austin Texas 78735 t 512.439.4700 LJA.com TBPE F-1386

August18,2023

Jeffrey J. Newton, P.E. President
Donald W. McIntosh & Associates, Inc. 2200 Park Avenue North
Winter Park, Florida 32789-2355

PROPOSAL

Re:	Poitras West Luminary Boulevard Phase 2 Jim Branch Creek Culvert Crossing Structural Engineering Scope of Services and Fee Proposal

Dear Mr. Newton,

LJA Engineering, Inc. (LJA) is pleased to submit this proposal to provide engineering services for the structural design of a roadway culvert. The proposal is based on 150-foot-long cast-in­ place concrete culvert with retaining headwalls and wingwalls and decorative retaining walls utilizing the FOOT Structures Manual, Standards Plans, Specifications and the AASHTO-LRFD Bridge Design Specifications to develop construction plans for a six (6) cell concrete culvert that is highway rated each containing a 12'x4' opening. We propose the following design services and corresponding fees.

SCOPE OF SERVICES
The specific scope of design services is described as follows:

Plans will include:
Structural General Notes
Culvert Table of Variables
Wingwall Details
Decorative Retaining Wall Control Drawings
Retaining Wall Details
LJA will prepare the 90% and 100% Contract Documents in PDF format.
Respond to 90% submittal review comments.
Coordinate and prepare forms to submit to FOOT to request an NBI number for the culvert.

Construction phase services and certifications are not included in this scope.

Project Schedule
LJA is prepared to begin work on this project within two weeks upon notice to proceed (NTP). This scope of structural services has been based on an assumed four-month design schedule.

COMPENSATION
Compensation to LJA for these services will be on a lump sum basis.
Structural Design of Culvert	$61,200.00
Total	$61,200.00

If this proposal is acceptable to you, please sign in the space provided below and return one original to my attention. We appreciate the opportunity to provide these services for you. Should you have any questions or need any additional information, please feel free to call me at 512- 517-8218.

Sincerely,	ACCEPTED BY DONALD W. MclNTOSH & ASSOCIATES

Dado Marin Ill, P.E.

Vice-President, Transportation

Name: 	 Title: 	 Date: 	

Page 2

Poitras East Community Development District

District’s Financial Position and Budget to Actual YTD

Poitras East CDD
Statement of Financial Position As of 8/31/2023

General Fund	Debt Service Fund		Capital Projects Fund		Long-Term Debt Fund		Total	

Current Assets
General Checking Account
Alleyway & Infrastructure Capital Res. Prepaid Expenses
Assessments Receivable
Series 2020 Debt Service Reserve Series 2023 Debt Service Reserve Series 2023 Revenue
Series 2023 Acquisition/Construction Total Current Assets	

$309,452.96 105,091.64
31.17

$414,575.77	
Assets

$1,187,860.72
86,267.66
814,368.75
457,980.66

$2,546,477.79		

$22,238.23

$22,238.23		

$0.00		

$309,452.96 105,091.64
31.17
1,187,860.72
86,267.66
814,368.75
457,980.66
22,238.23
$2,983,291.79	

Investments
Amount Available in Debt Service Funds Amount To Be Provided
Total Investments	

$0.00	

$0.00		

$0.00		

$1,358,617.07 23,296,382.93
$24,655,000.00		

$1,358,617.07 23,296,382.93
$24,655,000.00	
Total Assets	$414,575.77	$2,546,477.79		$22,238.23		$24,655,000.00		$27,638,291.79	

Poitras East CDD
Statement of Financial Position As of 8/31/2023

	General Fund	Debt Service Fund		Capital Projects Fund	
	Liabilities and Net Assets			
Current Liabilities				
Deferred Revenue	$1,187,860.72			
Retainage Payable			$506,519.78	
Total Current Liabilities	$0.00	$1,187,860.72		$506,519.78	

Long Term Liabilities				
Revenue Bonds Payable - Long-Term				
Total Long Term Liabilities	$0.00	$0.00		$0.00	
Total Liabilities	$0.00	$1,187,860.72		$506,519.78	

Net Assets				
Net Assets, Unrestricted	($63,275.11)			
Current Year Net Assets, Unrestricted	18,977.76			
Net Assets - General Government	306,072.20			
Current Year Net Assets - General Government	152,800.92			
Net Assets, Unrestricted	$1,238,693.26			
Current Year Net Assets, Unrestricted	119,923.81			
Net Assets, Unrestricted			($2,444,277.84)	
Current Year Net Assets, Unrestricted			1,959,996.29	
Total Net Assets	$414,575.77	$1,358,617.07		($484,281.55)	
				
Total Liabilities and Net Assets	$414,575.77	$2,546,477.79		$22,238.23	

Long-Term Debt Fund		Total	

$0.00		

$1,187,860.72 506,519.78
$1,694,380.50	

$24,655,000.00
$24,655,000.00		
$24,655,000.00
$24,655,000.00	
$24,655,000.00		$26,349,380.50	

$0.00		

($63,275.11) 18,977.76
306,072.20
152,800.92

1,238,693.26
119,923.81

(2,444,277.84)
1,959,996.29

$1,288,911.29	
			
$24,655,000.00		$27,638,291.79	

Poitras East CDD Statement of Activities As of 8/31/2023	
	
General Fund	
Debt Service Fund	
Capital Projects Fund	
Long-Term Debt Fund	
Total	

Revenues						
On-Roll Assessments	$311,694.36				$311,694.36	
Off-Roll Assessments	49,641.99				49,641.99	
Other Income & Other Financing Sources	4,258.00				4,258.00	
Inter-Fund Transfers In	18,977.76				18,977.76	
Off-Roll Assessments		$440,877.17			440,877.17	
Inter-Fund Group Transfers In		14,656.51			14,656.51	
Debt Proceeds		20,501,235.10			20,501,235.10	
Other Income & Other Financing Sources			$316,128.53		316,128.53	
Inter-Fund Transfers In			(14,656.51)		(14,656.51)	
Debt Proceeds			10,093,568.54		10,093,568.54	
Total Revenues	

$384,572.11	

$20,956,768.78	

$10,395,040.56	

$0.00	

$31,736,381.45	
Expenses						
Supervisor Fees	$1,800.00				$1,800.00	
D&O Insurance	2,694.00				2,694.00	
Trustee Services	5,648.38				5,648.38	
Management	32,083.37				32,083.37	
Engineering	13,894.58				13,894.58	
Disclosure	2,500.00				2,500.00	
District Counsel	28,464.22				28,464.22	
Assessment Administration	15,000.00				15,000.00	
Audit	5,000.00				5,000.00	
Arbitrage Calculation	1,000.00				1,000.00	
Travel and Per Diem	36.21				36.21	
Postage & Shipping	598.92				598.92	
Legal Advertising	8,520.29				8,520.29	
Meeting Room	1,000.04				1,000.04	
Office Supplies	125.00				125.00	
Web Site Maintenance	2,250.00				2,250.00	
Dues, Licenses, and Fees	175.00				175.00	
Electric	2,192.18				2,192.18	
Water Reclaimed	11,278.89				11,278.89	
General Insurance	3,294.00				3,294.00	
Property & Casualty	10,903.00				10,903.00	
Irrigation Parts	2,976.00				2,976.00	
Landscaping Maintenance & Material	39,938.76				39,938.76	

Poitras East CDD Statement of Activities As of 8/31/2023

General Fund		Debt Service Fund		Capital Projects Fund		Long-Term Debt Fund		
Total	
Flower & Plant Replacement	2,201.00								2,201.00	
Contingency	1,364.18								1,364.18	
Streetlights	2,220.04								2,220.04	
Liftstation Maintenance	6,075.21								6,075.21	
Personnel Leasing Agreement	11,550.00								11,550.00	
Principal Payment (Series 2020)			$20,344,279.48						20,344,279.48	
Interest Payments (Series 2020)			509,702.05						509,702.05	
Trustee Services					$9,342.00				9,342.00	
Engineering					73,455.37				73,455.37	
District Counsel					55,139.50				55,139.50	
Bond Counsel					70,000.00				70,000.00	
District Counsel - Extraordinary					15,500.00				15,500.00	
Assessment Administration					35,000.00				35,000.00	
Copies					2,250.00				2,250.00	
Legal Advertising					543.50				543.50	
Miscellaneous					11,000.00				11,000.00	
Contingency					69,655.00				69,655.00	
Other Debt Service Costs					495,983.95				495,983.95	
Capital Expenditures - Construction Cost					4,970,201.43				4,970,201.43	
Landscaping Maintenance & Material					81,503.21				81,503.21	
Contingency					2,558,132.38				2,558,132.38	
Total Expenses	$214,783.27		$20,853,981.53		$8,447,706.34		$0.00		$29,516,471.14	
Other Revenues (Expenses) & Gains (Losses)										
Interest Income	$1,989.84								$1,989.84	
Interest Income			$17,136.56						17,136.56	
Interest Income					$12,662.07				12,662.07	
Total Other Revenues (Expenses) & Gains (Losses)	$1,989.84		$17,136.56		$12,662.07		$0.00		$31,788.47	

Change In Net Assets	
$171,778.68		
$119,923.81		
$1,959,996.29		
$0.00		
$2,251,698.78	

Net Assets At Beginning Of Year	
$242,797.09		
$1,238,693.26		
($2,444,277.84)		
$0.00		
($962,787.49)	

Net Assets At End Of Year	

$414,575.77		

$1,358,617.07		

($484,281.55)		

$0.00		

$1,288,911.29	

Page 2 of 2							

Poitras East CDD	
Budget to Actual	
For the Month Ending 8/31/2023	
Year To Date	
		
Actual			
Budget			
Variance	FY 2023
Adopted Budget		Percentage Spent	

Revenues														
On-Roll Assessments	$	311,694.36		$	331,122.92		$	(19,428.56)		$	361,225.00		114.28%	
Off-Roll Assessments		49,641.99			-			49,641.99			-			
Other Income & Other Financing Sources		4,258.00			-			4,258.00			-			
Carryforward Revenue		47,208.33			47,208.33			-			51,500.00		91.67%	
Net Revenues	$	412,802.68		$	378,331.25		$	34,471.43		$	412,725.00		100.02%	
General & Administrative Expenses														
Supervisor Fees	$	1,800.00		$	4,400.00		$	(2,600.00)		$	4,800.00		37.50%	
D&O Insurance		2,694.00			2,772.92			(78.92)			3,025.00		89.06%	
Trustee Services		5,648.38			5,500.00			148.38			6,000.00		94.14%	
Management		32,083.37			32,083.33			0.04			35,000.00		91.67%	
Engineering		13,894.58			11,000.00			2,894.58			12,000.00		115.79%	
Disclosure		2,500.00			4,583.33			(2,083.33)			5,000.00		50.00%	
Property Appraiser		-			183.33			(183.33)			200.00			
District Counsel		28,464.22			27,500.00			964.22			30,000.00		94.88%	
Assessment Administration		15,000.00			6,875.00			8,125.00			7,500.00		200.00%	
Reamortization Schedules		-			229.17			(229.17)			250.00		0.00%	
Audit		5,000.00			5,500.00			(500.00)			6,000.00		83.33%	
Arbitrage Calculation		1,000.00			458.33			541.67			500.00		200.00%	
Travel and Per Diem		36.21			275.00			(238.79)			300.00		12.07%	
Telephone		-			45.83			(45.83)			50.00		0.00%	
Postage & Shipping		598.92			458.33			140.59			500.00		119.78%	
Copies		-			916.66			(916.66)			1,000.00		0.00%	
Legal Advertising		8,520.29			11,000.00			(2,479.71)			12,000.00		71.00%	
Bank Fees		-			165.00			(165.00)			180.00		0.00%	
Miscellaneous		-			5,972.08			(5,972.08)			6,515.00		0.00%	
Meeting Room		1,000.04			366.67			633.37			400.00		250.01%	
Office Supplies		125.00			229.17			(104.17)			250.00		50.00%	
Web Site Maintenance		2,250.00			2,585.00			(335.00)			2,820.00		79.79%	
Holiday Decorations		-			916.67			(916.67)			1,000.00		0.00%	
Dues, Licenses, and Fees		175.00			160.42			14.58			175.00		100.00%	
Total General & Administrative Expenses	$	120,790.01		$	124,176.24		$	(3,386.23)		$	135,465.00		89.17%	

Field Operations														
Electric Utility Services														
Electric	$	2,192.18		$	4,583.33		$	(2,391.15)		$	5,000.00		43.84%	
Water-Sewer Combination Services														
Water Reclaimed		11,278.89			27,500.00			(16,221.11)			30,000.00		37.60%	
Other Physical Environment														
General Insurance		3,294.00			3,391.67			(97.67)			3,700.00		89.03%	
Property & Casualty Insurance		10,903.00			8,066.67			2,836.33			8,800.00		123.90%	
Other Insurance		-			91.67			(91.67)			100.00		0.00%	
Irrigation Repairs		2,976.00			13,750.00			(10,774.00)			15,000.00		19.84%	
Landscaping Maintenance & Material		39,938.76			48,730.00			(8,791.24)			53,160.00		75.13%	
Tree Trimming		-			458.33			(458.33)			500.00		0.00%	
Flower & Plant Replacement		2,201.00			6,875.00			(4,674.00)			7,500.00		29.35%	
Contingency		1,364.18			25,666.67			(24,302.49)			28,000.00		4.87%	
Road & Street Facilities														
Entry and Wall Maintenance		-			2,750.00			(2,750.00)			3,000.00		0.00%	
Hardscape Maintenance		-			4,583.33			(4,583.33)			5,000.00		0.00%	
Alleyway Maintenance		-			9,166.67			(9,166.67)			10,000.00		0.00%	
Streetlights		2,220.04			22,916.67			(20,696.63)			25,000.00		8.88%	
Accent Lighting		-			458.33			(458.33)			500.00		0.00%	
Liftstation Maintenance		6,075.21			13,750.00			(7,674.79)			15,000.00		40.50%	
Parks & Recreation														
Personnel Leasing Agreement		11,550.00			11,000.00			550.00			12,000.00		96.25%	
Reserves														
Infrastructure Capital Reserve		40,000.00			36,666.67			3,333.33			40,000.00		100.00%	
Alleyway Reserve		15,000.00			13,750.00			1,250.00			15,000.00		100.00%	
Total Field Operations Expenses	$	148,993.26		$	254,155.01		$	(105,161.75)		$	277,260.00		53.74%	

Total Expenses	
$	
269,783.27		
$	
378,331.25		
$	
(108,547.98)		
$	
412,725.00		
65.37%	

Other Revenues (Expenses) & Gains (Losses)														
Interest Income	$	1,989.84		$	-		$	1,989.84		$	-			
Total Other Revenues (Expenses) & Gains	$	1,989.84		$	-		$	1,989.84		$	-			
(Losses)														
Net Income (Loss)	$	145,009.25		$	-		$	145,009.25		$	-			

Page 1 of 1

Poitras East CDD Cash Flow

FY22 Inflows		FY22 Outflows	FY23 Inflows	FY23 Outflows	End. Cash	
	
-	
(10,742.01)	
2.55	
(10,591.67)	
176,558.95		
	-	(11,329.64)	2,872.00	(15,751.04)	152,350.27		
	-	-	56,703.17	(39,151.87)	169,901.57		
	-	-	56,982.23	(4,789.45)	222,094.35		
	-	-	56,713.40	(8,682.15)	270,125.60		
	-	-	135,035.26	(10,534.43)	394,626.43		
	-	-	5,570.93	(66,369.10)	333,828.26		
	-	-	2,052.73	(35,778.00)	300,102.99		
	-	-	8,262.26	(16,702.52)	291,662.73		
	-	-	3.63	(22,859.90)	268,806.46		
	-	-	63,043.12	(22,396.62)	309,452.96		
	-	-	-	(4,002.32)	305,450.64	as of 09/11/2023	

Beg. Cash

10/1/2022
11/1/2022
12/1/2022
1/1/2023
2/1/2023
3/1/2023
4/1/2023
5/1/2023
6/1/2023
7/1/2023
8/1/2023
9/1/2023

197,890.08
176,558.95
152,350.27
169,901.57
222,094.35
270,125.60
394,626.43
333,828.26
300,102.99
291,662.73
268,806.46
309,452.96

Totals	-	(22,071.65)	387,241.28	(257,609.07)